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Alert updated: Tuesday, November 25, 2014 3:50 PM

Frequently Asked Questions. Here To Help.

This FAQ page is designed to help answer your questions about B-Engaged, explain how to use B-Engaged, and describe how to take the most common actions.  If you are looking for a shorter version of quick steps to take, try visiting our How-To page.

What is B-Engaged?

B-Engaged is a web-based platform to find opportunities and create a comprehensive record of student involvement in Binghamton University campus life and civic engagement.

 

Choose your B-Engaged category:

Students Groups Departments Faculty/Staff

 

Students

How does B-Engaged help me get involved on campus?

Since B-Engaged lists all of the student organizations on campus, plus a number of other involvement opportunities through University offices and departments, the website acts as a single place to find out about student organizations and upcoming events that are being held on campus. Each organization listed on B-Engaged also has a primary contact for you to connect with in order to find out more information, such as meeting dates and times. 

How do I find events on B-Engaged?

If you are coming from the Binghamton University B-Engaged webpage, simply click on the word "EVENTS" on the right-side of the screen. If you are already on the B-Engaged website, click on the word "Events" along the dark grey bar under the Binghamton University and B-Engaged logos. If you are looking for more information about a specific event that appears on your "Events and News" virtual cork board, simply click on the event flyer to be redirected to the event page.

How does B-Engaged help me find organizations that fit my interests?

First, click on your name at the top of the B-Engaged page and click on "Interests". Under "Selected Interests", click on a folder and select your interests. They will then appear in the Ranked Interests area. Move the selected interests up or down in the ranked interests box, or delete any by hovering the mouse over the interest and using the up, down, or delete buttons. Once your interests are recorded, click on the "Home" tab and you will see a list of recommended organizations appear on the left-side of the screen based on your interests.
Video Tutorial: Finding Organizations and Events Based on Interests (mp4ipad 5.7mb; docx, 18kb )

How do I join an organization on B-Engaged?

To join, click on the name of the student organization from the list under the "Organizations" tab and then select "Join Organization". The organization will send you an e-mail to confirm your membership. Organizations that are run by campus departments, such as club sports, and organizations that have membership criteria, such as fraternities and sororities, will not have a "Join Organization" button; these rosters will be automatically updated by the University each school year. However, using the "Send Message" feature will allow you to contact the organization's administrator for more information. In addition, many organizations have listed contact information for anyone looking to find out more before joining.

Why can I join some organizations, but not others?

Organizations that are run by campus departments, such as club sports, and organizations that have membership criteria, such as fraternities and sororities, will not have a "Join Organization" button; these rosters will be automatically updated by the University each school year. However, using the "Send Message" feature will allow you to contact the organization's administrator for more information. In addition, many organizations have listed contact information for anyone looking to find out more before joining.

What is my involvement transcript?

Your involvement transcript is a record of all of your involvement in life outside of the classroom throughout your college career at Binghamton University. Involvement transcripts include everything from events you attend, clubs and organizations in which you participate, internships you complete, a log of your community service hours, committees that you sit on to on-campus jobs.  An involvement transcript can be helpful when you are ready to write your resume and may even be necessary when applying for jobs or awards on-campus.
Video Tutorial: What is an Involvement Transcript (mp4ipad, 6.2 mb)

How is my involvement transcript useful?

Your involvement transcript can be used in a number of ways: many offices on campus will require a copy of your involvement transcript with an application if you are applying for a job in that office; an involvement transcript may be needed when applying for awards or honors within a department or school; an involvement transcript can also be helpful as you begin to build a resume. Additionally, involvement transcripts allow you to write reflection statements about your experiences for future use.  Have you used your involvement transcript in a new or different way? Please let us know be emailing bengaged@binghamton.edu.

Why should I keep an up-to-date involvement transcript?

Keeping your involvement transcript up-to-date will help you as you apply for on-campus jobs that require a copy of the document. If you realize the day before the application is due that your transcript does not adequately reflect your college experience, it may be difficult to update it in time. Requests for joining certain organizations and verification of self-reported experiences can take time, so you are better off updating it frequently throughout each semester.

How do I see all of the events I attended and organizations that I have joined?

Click on the" My Involvement" dropdown menu at the top of the screen and select "Transcript" at the bottom of the menu. From here, you can choose which programs, events, and committees you want to appear on your transcript and in what order. You can then export this information into a pdf or print it straight from the page. If an organization membership or an event that you attended does not appear on your involvement transcript, please contact us at bengaged@binghamton.edu.
Video Tutorial: What is already on your transcript? (mp4ipad, 28.3mb; docx)
Video Tutorial: Saving and Printing Your Transcript (mp4ipad, 2mb)

How do I make only certain events and organizations show up on my involvement transcript?

Your involvement transcript can be customized or tailored to your needs as often as you would like. On the Involvement Transcript page, use your mouse to hover over an organization in which you took part or an event that you attended to see a box surround it. Click on that box and an option will appear to hide the entire box or specific parts of that box. When deciding whether or not to hide certain events or organization participation, consider why you are using the transcript and who will be reviewing the document. To 'unhide' something that was previously hidden, click the Add button above the section of you involvement transcript that includes whatever was hidden. This will show a list of all hidden items within that section that can be added back on to the involvement transcript.

What if I have had some experiences in college that are not a part of the organizations that are listed?

You can always add additional, self-reported experiences to your involvement transcript. Click on the "My Involvement" dropdown menu at the top of your screen and select "Experiences". From there, click on "Add Experience", choose the category of your experience, and fill in the necessary information. This experience will then be verified and added to your involvement transcript. If you would like to add a past organization membership that does not appear on your transcript, please contact us at bengaged@binghamton.edu.

What if I do community service and want to record it?

Community Service is one of the best experiences to record, both for your involvement transcript and for your organization. To do this, click on the "My Involvement" dropdown menu at the top of the screen and select "Service Hours". Under the "Organizations" menu, select the organization within which you were participating in the community service hours and fill in the date, description, duration, and verification contact. Once this community service is verified, the hours will be added to your "Service Hours Summary". If you participated in community service outside of an organization, add this as a self-reported experience (see above).

How do I remind myself of my experiences beyond event attendance or organization membership?

If you are interested in using your involvement transcript when writing a resume (as we suggest you do) it is helpful to write a reflection statement about the event, experience, or organization while the information is still salient. To do this, click on the "My Involvement" dropdown menu at the top of the screen and select "Events". Click on "Past Events" and select the specific event for which you wish to write a reflection statement. Click the icon of the pen and paper next to the word "Reflection" and click "Save" when you are done with your statement. This statement can be hidden on your involvement transcript if you do not want others to see what you have written, perhaps if it is a private note to use this event on a resume or a reminder of the skills that you learned.
Video Tutorial: Events Reflection Statement (mp4iPad, 6.6mb; docx, 16kb)
Video Tutorial: Membership Reflection Statement (mp4iPad, 11.3mb; docx, 16kb)

How do I fill out the club sports registration form?

The club sports registration form is now entirely online. Start by finding the Campus Recreation Services (CRS) page under "Organizations". On the page, choose "Forms" from the left-side navigation options. Choose the form titled "Club Sports Individual Participation Registration: 2013-2014". Fill in the necessary information on the form and submit. Your membership in club sports teams will be automatically updated each semester.

How do I indicate interest in a Greek organization?

Start by finding the Greek Life Office page under "Organizations" and choosing "Forms" from the left-side navigation menu. Select "Fraternity & Sorority Interest Form Fall 2013" and fill in the necessary information on the form. You will then be contacted by the Greek Life Office.

I'm an RA, how do I create an event?

Start by finding your hall listed with your community and click on "Events" on the left-side navigation menu. Click "Create an Event" and fill in the necessary information. When asked if you are sponsoring this event as a Resident Assistant, select "Yes" and continue by filling in necessary information on the following pages. Your RD will then notify you of whether or not your event was approved. Events must be approved one week prior to the event taking place, so remember to leave your RD enough time to approve your event.

How do I share events that I am attending on Facebook and other social media?

To share events that you are attending on Facebook, or other social media, start by clicking on the event itself, which can be found on your virtual cork board on the Home page. Once you click on the event on the home page, click "View Details" at the bottom of the pup-up screen, which will take you to a page dedicated to that specific event. On the right side of the screen will be options to Like on Facebook, +1 on Google +, and share on a host of other social media platforms.

Can I add events from B-Engaged to my Google calendar?

Yes! To add an event from B-Engaged onto your Google calendar, click on the event either on the corkboard on your Home page or on the Events page. A screen will appear with information about the event that you chose, with an option on the bottom right side of that screen to Add to Google Calendar.

How do I update my profile and why can I only update certain information?

To update your individual profile on B-Engaged, click on the dropdown menu headlined by your name at the top of the screen, then choose "Profile". Certain fields are automatically populated by the information that is uploaded when you are added into the B-Engaged system; this includes First and Last Name, Campus Email and Preferred Email Address. Under that, there is Demographic information, which you will not have the opportunity to update on your profile. Finally, there is space to add links to any social media or external website with profiles about you. Once you update the social media information, icons will automatically appear when other people click on your name within organizations of which you are a part. You also have the opportunity to list contact information about yourself such as street address, city, state, zip code, country, and phone number for local, home, and abroad. How much of this information is available to the public can be controlled under the Privacy Settings tab on the left-side navigation.

How do I decide what kinds of email notifications I receive?

To update what notifications you receive via email, click on the dropdown menu headed by your name on the top of the screen and select "Notifications". This page will give you options for general email notifications, comment wall notifications, and text message notifications.

Are there any privacy settings that I can change?

To update your privacy settings, click on the dropdown menu headed by your name at the top of the screen and select "Privacy Settings". This page will allow you to choose Show or Hide for most of the information that is collected via the Profile and Contact Information pages that can be found on the left-side navigation.

What if I have questions that are not answered on this FAQ page?

Then feel free to email us at bengaged@binghamton.edu.

 

Groups

Is my organization listed on B-Engaged?

Most University departments and offices are listed on B-Engaged including fraternities, sororities, NCAA sports teams, club sports, Intramurals, etc. Additionally, all SA student groups are listed on B-Engaged. If you cannot find your group under the Organizations tab, make sure that you are not using any abbreviations or try other phrasing for your organization's name. If you still cannot find your organization, contact us at bengaged@binghamton.edu.

How do I find my organization?

For organizations of which you are already a member, you can click on "My Shortcuts" at the top of the page and select the organization you wish to view from the dropdown menu. To find a specific organization of which you are or are not a member, you can click "Organizations" and either click a letter in the directory link on the left, type in the name of the organization in the search bar on the left, browse by category, or click next at the bottom of the page until you find your organization.

What is a primary contact for an organization?

An organization's primary contact is the person designated from the organization (e.g. SA-chartered organization presidents) to update the page, respond to messages, and receive inquiries. By default, the person who registers an SA-chartered organization is the primary contact. The primary contact will appear on the organization's home page on the right side with a link to message this person.

How do I become the primary contact for my organization?

By default, the person who registers an SA-chartered organization is the primary contact. If you are the organization president, but you are not the organization's primary contact or if you would like to add an additional B-Engaged administrator for your organization's page, email bengaged@binghamton.edu.

How do I create an event for my organization?

Only the primary contact or other designated members can create an event for an organization. To do this, click on the "Events" tab on the left-side navigation of your organization's page. There will be a button at the top of the page labeled "Create Event". Clicking this button will bring you to a screen with required fields for event creation. Fill in the appropriate information on each page. If this is an RA event, indicate so when appropriate.
Video Tutorial: How to Create an Event? (mp4iPad, 5.7mb; docx, 18kb )

How do I update my organization's profile?

Only the primary contact or other designated members can update an organization's profile. To do this, visit your organization's home page and click "Edit Profile" on the left-side navigation under your organization's logo. Fields that you can update include Summary, Full Description, Contact Information, External Website Links (Website, Facebook, Twitter, YouTube, Flickr, Google Calendar), and Profile Picture. Make sure to click "Save" at the bottom of the page.

Can I connect content from B-Engaged to Facebook or from my organization's Facebook page to B-Engaged (what about other social media sites)?

Yes, B-Engaged links to all forms of social media right on each organization's home page. There is a button for visitors to your B-Engaged home page to Like your organization on Facebook without leaving B-Engaged. There is also a share button to share content from B-Engaged onto the social media platform of your choice including common sites such as Facebook, Twitter, Pinterest, Tumblr, Google+, and more. Organizations can also share their Facebook timelines (and other social media sites) onto their B-Engaged home page by including that information when they edit their profile. Events on B-Engaged are also easily added to a Google calendar or iCal.

How do I share information to my organization's members through B-Engaged; does it have an email function?

Only the primary contact or other designated members may send messages from the organization to the group members. To do this, click on the "Roster" tab on the left-side navigation of your organization's page. A sub-menu will appear; click "Messaging" within this sub-menu. Click the "Send Message" button under Messages and fill in the appropriate information. Messages can be sent to only specific members chosen by positions within the organization or by name as well as to all members with others excluded. Messages contain a subject and body text just like an email and will be sent to individuals' message box within B-Engaged. If members have chosen to receive messages via email, this will be forwarded to their email address as well. Messages may also be sent via text message, but only to those members who have provided a phone number and enabled text messaging within B-Engaged. The body of the message will be limited to 140 characters for text messages.

Why would I upload documents to my organization's page?

B-Engaged can be used by organizations for more than recruiting new members and interacting with current members. B-Engaged provides storage space that allows organizations to upload documents that can then be saved for future use. This capability is particularly useful for organizations whose leadership changes on a yearly basis and need a virtual storage space for documents.

How do I upload documents to my organization's page?

To upload documents, including organization constitutions, click "Documents" on the left-side navigation and choose "Upload" at the top of the page. Choose the file and fill in appropriate information such as document title, description, type and choose the level of security (who can view the document).

Why should members of my organization use B-Engaged to record service hours?

Logging service hours on B-Engaged allows organization leaders to keep electronic records of how their members volunteer their time. Organizations that are required to keep this information can do so on B-Engaged easily and members can input their own hours without being able to change other members' information. B-Engaged also creates reports for organization leaders to view their members' service hours. Binghamton University uses the total service hours recorded on B-Engaged for accreditation, grants, and other required reporting. These service hours are used to grant special awards that are available to organizations who perform community service. Service hours recorded by individual students appear on their involvement transcript as they apply for internships and jobs both on campus and off as well as when they write resumes.

Are service hours that my organization's members record approved or verified in any way?

Yes, when individuals log service hours on B-Engaged, they are asked to provide contact information so that the B-Engaged administrators can verify those hours.

 

Departments

What departments are listed on B-Engaged?

Departments and offices are listed on B-Engaged if they use it to market their events or track attendance. Departments that are listed on B-Engaged use it for event management, communication to students, recruiting students, interns and employees, hosting an application or award process, and monitoring outcomes associated with workshops, etc. If you cannot find your department under the Organizations tab, make sure that you are not using any abbreviations or try other phrasing for your department's name. If you still cannot find your department, contact us at bengaged@binghamton.edu so that we can discuss how to set up a page.

Is B-Engaged limited to departments?

No, however, we use the term departments to refer to departments, offices, program areas, services or other non-student group organizations listed on B-Engaged.

How can I create content for my page?

We will work with you you develop your initial page. Once we know that you are comfortable with using the page, you designate who is a primary contact to manage the page and any other persons who would assist.


Can I update my department's page without being the primary contact?

Special positions can be created if there are staff members, graduate assistants, interns, or student workers who are responsible for a department's page maintenance, but who are not the primary contact. To have this position created, email us at bengaged@binghamton.edu.

How do I create an event for my department?

Only the primary contact or other designated members can create an event for an organization. To do this, click on the "Events" tab on the left-side navigation of your department's page. There will be a button at the top of the page labeled "Create Event". Clicking this button will bring you to a screen with required fields for event creation. Fill in the appropriate information on each page.
Video Tutorial: How to Create an Event? (mp4iPad, 5.7mb; docx, 18kb )

How do I update my department's profile?

Only the primary contact or other designated members can update an organization's profile. To do this, visit your department's home page and click "Edit Profile" on the left-side navigation under your department's logo. Fields you can update include Summary, Full Description, Contact Information, External Website Links (Website, Facebook, Twitter, YouTube, Flickr, Google Calendar), and Profile Picture. Make sure to click "Save" at the bottom of the page.

Can I connect content from B-Engaged to Facebook or from my department's Facebook page to B-Engaged; what about other social media sites?

Yes, B-Engaged links to all forms of social media right on each organization's home page. There is a button for visitors to your B-Engaged home page to Like your organization on Facebook without leaving B-Engaged. There is also a share button to share content from B-Engaged onto the social media platform of your choice including common sites such as Facebook, Twitter, Pinterest, Tumblr, Google+, and more. Organizations can also share their Facebook timelines (and other social media sites) onto their B-Engaged home page by including that information when they edit their profile. Events on B-Engaged are also easily added to a Google calendar or iCal.

Why would I upload documents to my department's page?

B-Engaged provides storage space that allows departments to upload documents that can then be saved for future use. This capability is particularly useful for departments who want to share documents with students who work closely with or as a part of their office.

How do I upload documents to my department's page?

To upload documents, click "Documents" on the left-side navigation and choose "Upload" at the top of the page. Choose the file and fill in appropriate information such as document title, description, type and choose the level of security (who can view the document).

Are there opportunities to be trained in the use if B-Engaged?

We are currently exploring options for departments to be trained in the use of B-Engaged. If you have an idea, please email us at bengaged@binghamton.edu. Currently, RD's learn about B-Engaged since RA's are required to submit all events this way. Other staff members in offices or departments that use B-Engaged are learning about the system as they begin to use it.

 

Faculty/Staff

As a faculty or staff member writing a letter of recommendation for a student, am I able to view the student's involvement transcript?

Since students can edit what is viewed on an involvement transcript dependent upon the way they intend to use it, we encourage students to provide faculty with the most appropriate version for a letter of recommendation. They can save that version and send it to you as a PDF.

How can I find student organizations on B-Engaged?

To find a specific organization, click "Organizations" and either click a letter in the directory link on the left, type in the name of the organization in the search bar on the left, browse by category, or click next at the bottom of the page until you find the organization.

Are there opportunities to be trained in the use if B-Engaged?

We are currently exploring options for faculty members to be trained in the use of B-Engaged. If you have an idea, please email us at bengaged@binghamton.edu. Currently, RD's learn about B-Engaged since RA's are required to submit all events this way. Other staff members in offices or departments that use B-Engaged are learning about the system as they begin to use it.

Are there opportunities to understand the data and lessons learned that come from the University using B-Engaged?

We would love to provide opportunities for faculty and staff to learn the same information that we learn from B-Engaged and look forward to providing this opportunity in the future. If you have any ideas about the best places or times, please email us at bengaged@binghamton.edu.

How will the data that is collected through B-Engaged be used to benefit the University?

Binghamton University uses data collected through B-Engaged in a number of ways, including reporting, accreditation, grants, and more. We are planning on adding a Curriculum module to B-Engaged that will help students track their progress in achieving the core competencies of a Binghamton University graduate as a part of the Road Map project and the data that is generated in this way will be important as we assess this initiative.

Is there a way for me to provide meaningful feedback for the use of B-Engaged in the future?

We encourage all members of the University community to help us make B-Engaged the best service it can be. Email your feedback to bengaged@binghamton.edu.

If students ask me about ways to get involved in organizations on campus, is B-Engaged the best place to send them or are there other resources?

We believe that B-Engaged is the best place for students to go to find out about involvement opportunities on campus (but we might be biased). However, we recognize that at Binghamton University, many faculty and staff have personal connections to other offices, departments, divisions, and of course to students, so make sure to put people in contact if you can, but if you are not sure, B-Engaged can be a great place to start.

Last Updated: 6/20/14