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Annex K - Delay or Cancellation of Classes

Purpose

Under extreme weather conditions or a general emergency, the University President may decide to delay or cancel classes. The Governor of New York State is the only individual authorized to close the campus. This annex describes the decision making process associated with the delay or cancellation of classes.

Decision Not To Delay or Cancel Classes

When is the decision made to delay or cancel classes?

The decision to delay or cancel classes will normally be made by 6:00 a.m. of the emergency day. In cases when emergency conditions occur after classes have begun for the day, the decision to cancel classes will be made as soon as reasonably possible.

Who makes the decision?

The decision to delay or cancel classes will be made by the President or (designee). The President may consult with various individuals on campus and ask for recommendations, but the President will make the final decision. Public safety is the primary consideration in closure decisions. In this regard, the University's Chief of Police and/or the Director of Emergency Management (or their designees) will be responsible for advising the Vice President for Administration on safety-related conditions. This advisory and/or recommendation will be made after consultation with internal departments and external agencies. These groups typically include, but may not be limited to, the following departments / agencies:

What is the notification procedure?

The Vice President for Administration will be immediately advised once the University's Chief of Police and/or the Director of Emergency Management (or their designees) make a recommendation. The Vice President for Administration will then advise or recommend to the President an appropriate course of action.

If the President makes the decision to delay or cancel classes, the University's Chief of Police and/or the Director of Emergency Management (or their designees) will immediately communicate that decision to Communications and Marketing.

Communications and Marketing is responsible for the widespread distribution of all emergency messages and critical information updates to members of the campus community. Emergency alerts shall be distributed through all appropriate methods. Available emergency communication methods include the following outlets:

When is a decision made to re-start classes?

In the event of a delay or cancellation of classes, the decision to re-start classes will be made by the President (or designee) and announced to the campus community and general public. This decision is made with significant input from the University's Chief of Police and/or the Director of Emergency Management (or their designees) who will consult with key internal and external stakeholders to develop a recommendation. The Vice President for Administration will be immediately advised once the University's Chief of Police and/or the Director of Emergency Management (or their designees) make a recommendation. The Vice President for Administration will then advise or recommend to the President an appropriate course of action. The President will then determine the timing for the re-start of classes.

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Last Updated: 4/7/14