Please reference the below policy from the SUNY Board of Trustees (page 19, Title H. Appointment Year, Section 3). For more information, see the Policies of the Board of Trustees.
"Appointment Year. Unless the terms of appointment otherwise provide, the normal appointment year shall be from September 1 to August 31, regardless of the payroll mode; provided, however, that an academic year employee may be required to commence the employee's professional obligation at a date reasonably prior to September 1 as may be necessitated by a college's operating requirements."
Your first paycheck may not represent a full payroll period, depending upon your start date.
Employee starts on 09/01/09. The New York State payroll period in which this date falls is August 20 through September 2, 2009. In this case, the employee would receive 2 days pay out of the 14 days for that first pay period; subsequent paychecks would include the full 14 days.
If I multiply my check by 26 (the number of payperiods annually), why doesn't it match the salary stated in my offer letter?
The State of New York pays full time faculty members for 365 (or 366) days per year. Your annual salary is multiplied by the mathematical factor .038356 (or .038251) to yield your bi-weekly gross salary.
I am a full-time calendar year employee; I only have a work obligation during the fall and spring semesters. How is my salary figured if I take the spring semester off without pay?
The year is divided into two payment periods, fall semester which is 09/01 through 2/28 or 2/29, and spring semester which is 03/01 through 08/31. This allows you to receive full pay and benefits during the summer months when you do not have a teaching obligation. If you take a leave without pay for the spring semester, you would go off the payroll on 03/01 and return to the payroll on 09/01.
I'm wondering about the requirement to complete a leave accrual record if I did not take any time off.
As part of the SUNY system, we are a New York State (NYS) agency for employment purposes. While certifying faculty and staff presence is a requirement for NYS service, the accruals we earn are a very important benefit. Sick leave accruals keep us in pay status when ill, or when caring for a family member who is ill; these accruals become particularly important if a lengthy period of time is required. Your accruals are reported throughout your career to the state time & attendance system, and if you retire from NYS service, your unused sick leave accruals are credited toward your retiree health insurance premiums.
For more information please see the Policies of the Board of Trustees, page 36 Title I.
"Attendance Records. Employees shall be required to certify their presence and record any absences on forms to be provided by the State. Employees shall also be required to record on such forms any changes to or accruals of vacation, or sick leave credits. Such forms shall be submitted to the College President, or designee, for review on a monthly basis."
This policy is also included in the UUP contract booklet on page 38 section 23.9.