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Faculty 12-Month

UUP Professionals 

Management Confidential

In accordance with the Policies of the Board of Trustees and the Agreement between the State of New York and UUP, employees are required to complete and submit attendance records.

Per the UUP Agreement §23.9 Attendance Records, employees shall be required to certify their presence and record any absences on forms to be provided by the State. Employees shall also be required to record on such forms any charges to or accruals of vacation or sick leave credits. Such forms shall be submitted to the College President, or designee, for review on a monthly basis.

* New Time and Attendance Log-in page

Accrual Rates for Management Confidential Professionals

Accrual Rates for UUP Professionals and 12 Month Faculty

Calendar of Legal Holidays

Family Illness or Bereavement

Holiday Accrual Process

Leave Information

Maximum Accrual Balances

Non-Holiday Compensatory Time Policy

Online Time and Attendance access

Training Materials

 


New Log-in Page effective Monday April 22nd, 2013

All employees currently using online time and attendance will be able to access their time records through the new SUNY employee portal page at https://www.suny.edu/hrportal as of Monday April 22nd 2013.  

The Self Service section will contain the online Time and Attendance System, View Paycheck feature and the option to self-report legal address changes online. 

Employees currently using the online time and attendance system will see a new screen upon signing into the system.  

Image of the new SUNY employee portal page featuring self service

The new notification section will enable us to provide more detailed information regarding Time and Attendance, SUNY and Campus wide messages.

Current employees using the Time & Attendance System through the https://www.suny.edu/time link will need to redirect to:

https://www.suny.edu/hrportal

Any questions regarding the new functionality may be directed to Jonathan Roma at jroma@binghamton.edu, 777-3321.

Any questions regarding your PODS username or password may be directed to the ITS Help Desk at 777-6420.

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Online Time and Attendance

Accessing the Online System

Access to the new SUNY Time and Attendance system is accomplished via a secure sign-on

To sign in you need your PODS user ID and Password.

https://www.suny.edu/hrportal

  1. Select "Binghamton" as your campus
  2. Enter your PODS User ID in the BU User ID field
  3. Enter your PODS password in the BU Password field
  4. Click Log in
  5. You will need your unique SUNY ID number provided by Human Resources for a one-time security screen entry.
  6. Follow the instructions in the PowerPoint presentation below.

Can't remember your PODS password?

Go to:  Binghamton University Account Access Page or contact the ITS Help Desk at 607-777-6420.

Please note the following Browser requirements:

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Training Materials

Faculty 12-Month, UUP Professionals and Management Confidential Instructions (PowerPoint)

Guide to submit your monthly record  (.pdf 161kb)  (.doc 344kb)

Supervisor's one page guide to monthly approvals  (.pdf 121kb) (.doc 91kb)

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Time Record Instructions

Part-time professionals have a few additional instructions

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Maximum Accrual Balances

 Vacation 

Sick

Holidays

The values on this page will be accurate only for the current contract year (July - June). Values for other contract years, future or past, should be requested from HR or found in the UUP agreement.

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Accrual Rates for Management Confidential (Professionals)

 Full Time Accrual Rate

Part Time Accrual Rate

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Accrual Rates for UUP Employees (Faculty and Professionals) 

Full Time Accrual Rates

Full-time calendar year and college year employees hired prior to July 1, 1982 earn vacation and sick leave at the rate of 1.75 days/month.
Full-time employees hired after that date earn as follows:

Years of Service/Rate

NOTE: In the above chart, Years of Service 0,1 apply to the first 12 months of service. At the beginning of the second year of service (Years of Service 2; 13 through 24 months of service) the accrual rate increases to the 1.33, 1.33, 1.34 pattern.

Part Time Accrual Rates

Effective July 1, 2014, part-time calendar and college year employees earn vacation and sick leave as follows (based on Salary Rate):

The values above will be accurate only for the current contract year.  Values for other contract years, future or past, should be requested from HR or refer to the UUP agreement.

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Family Illness or Bereavement

The Policies of the Board of Trustees and the UUP Agreement allow employees to use up to thirty (30) days of sick leave per agreement year for absences necessitated by a death or illness in the employee's immediate family; such days are recorded as "family sick leave" (FS).

Further information regarding leaves may be found in the UUP Agreement, Article 23; the Policies of the Board of Trustees, Article XIII; and the Handbook for Faculty and Professional Staff. Questions about sick leave procedures may be directed to the Office of Human Resources.

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Calendar of Legal Holidays

Click here for legal holiday calendars


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Holiday Accrual Process

REGULAR HOLIDAYS

Click on "SAVE TIME RECORD" button (on the bottom of the screen toward the left). This deposits the holiday(s) into your "bucket" for use within that month or at a future date.

Holidays will always be listed on the bottom right of your screen. Questions may be directed to Alison Gierlach or Jonathan Roma in Human Resources.

 

FLOATING HOLIDAYS

May be Presidentially-designated to be charged on a different day.

Election Day (November) and Lincoln's Birthday (February)

The two Presidentially-designated floaters we enjoy each year require a slightly different approach than a standard holiday, as floaters are already loaded (added to the employee's accrual balance) and because floaters may actually occur on a day other than the day observed.

ELECTION DAY (NOVEMBER)

Full-time employees should leave the "1" in the Holiday Time Worked box (bottom right of the screen).

Holiday time worked screen shot
Next, employees should proceed following one of the two scenarios below:

Election day charged screen shot 

Election day not charged screen shot

 

LINCOLN'S BIRTHDAY (FEBRUARY)

Full-time employees who DID NOT WORK on Lincoln's Birthday should change the Earned Amount in the Holiday Time Worked box from "1" to "0," then click on "Save Time Record".   No charge should be made to the record. The following reflects the correct displays:

 Holiday Time Worked

 Lincoln's Birthday

Full-time employees who DID WORK on Lincoln's Birthday should retain, unchanged, the "1" credit already reflected in the Earned Amount in the Holiday Time Worked box.   No charge should be made to the record.  The following reflects the correct displays:

HolidayTimeWorked

 

LB
LASTLY, SAVE YOUR ENTRIES. After making entries, be sure to hit "Save" in the bottom left of the pop-up box in which you make your charge, AND also "Save Time Record," bottom left of the main screen - this step actually processes your your entries in the system.

NOTE: Regarding Floating Holidays that have a separate, designated OBSERVED DATE - if the Actual holiday date is not worked, employee must charge leave credits following the usual process.

PART-TIME EMPLOYEES

Part-time Employees who are regularly scheduled to work on the ACTUAL floating date, will also accrue it per their individual rate.

To document the OBSERVED DATE of a floating holiday: (OBSERVED DATE for Floating Holidays is noted within the Holiday Time Worked box at the bottom right of the screen.)

LASTLY, SAVE YOUR ENTRIES. After making entries, be sure to hit "Save" in the bottom left of the pop-up box in which you make your charge, AND also "Save Time Record," bottom left of the main screen - this step actually processes your entries in the system.

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Leave Information

Click here for leave information for each of our employment categories.

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Last Updated: 11/6/14