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UUP Hourly and non-exempt Professionals 

In accordance with the Policies of the Board of Trustees and the Agreement between the State of New York and UUP, employees are required to complete and submit attendance records.

UUP Agreement §23.9 Attendance Records

Employees shall be required to certify their presence and record any absences on forms to be provided by the State. Employees shall also be required to record on such forms any charges to or accruals of vacation or sick leave credits. Such forms shall be submitted to the College President, or designee, for review on a bi-weekly basis.

Accrual Rates

Family Illness or Bereavement

FLSA Non-Exempt Instructions and Timesheets 

Hourly Timesheets

Hourly Timesheet Instructions

Leave Information

Maximum Balances

 


 

UUP Hourly Professionals Timesheets

UUP Hourly Professionals are currently required to submit paper time records but will be transitioning to the online system in the future.  Click here for additional information.

UUP Hourly Accruals/Timesheet Information Form

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Time Record Instructions

Part-time professionals have a few additional instructions

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Accrual Rates

Full-Time Non Exempt

Full-time calendar year and college year employees hired prior to July 1, 1982 earn vacation and sick leave at the rate of 1.75 days/month.

Full-time employees hired after that date earn as follows:

Years of Service      Rate

0-1 years earn 1.25 days per month
2 years earn 1.33, 1.33, 1.34 pattern days per month
3,4,5 years earn 1.50 days per month
6 years earn 1.66, 1.67, 1.67 pattern days per month
7 years earn 1.75 days per month

NOTE: In the above chart, Years of Service 0,1 apply to the first 12 months of service. At the beginning of the second year of service (Years of Service 2; 13 through 24 months of service) the accrual rate increases to the 1.33, 1.33, 1.34 pattern.

Hourly or Part-Time Non-Exempt Professionals

Part-time calendar and college year employees earn vacation and sick leave as follows:

Salary      Rate

up to $12,983 earn .25 days per month
$12,984 - $19,589 earn .50 day per month
$19,590 - $26,194 earn 1.0 day per month
$26,195 or higher earn 1.25 days per month

The values above will be accurate only for the current contract year (July 2010 through June 2011). Values for other contract years, future or past, should be requested from HR or refer to the UUP agreement.

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Maximum Accrual Balances

The values on this page will be accurate only for the current contract year (July - June). Values for other contract years, future or past, should be requested from HR or found in the UUP agreement.

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Family Illness or Bereavement

The Policies of the Board of Trustees and the UUP Agreement allow employees to use up to thirty (30) days of sick leave per agreement year for absences necessitated by a death or illness in the employee's immediate family; such days are recorded as "family sick leave" (FS).

Further information regarding leaves may be found in the UUP Agreement, Article 23; the Policies of the Board of Trustees, Article XIII; and the Handbook for Faculty and Professional Staff. Questions about sick leave procedures may be directed to the Office of Human Resources.

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Calendars of Legal Holidays Calendars

Click here for legal holiday calendars 

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Leave Information

Click here for leave information for each of our employment categories. 

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FLSA Non-Exempt Employees

Instructions for Completing Compensatory Credits Policy form

Please note:  Employees that fall into the non-exempt category will be notified by a Human Resources staff member of their FLSA non-exempt status at the beginning of employment.

Complete the timesheet only if you have worked in excess of 40 hours in a given week.

To compute Compensatory Time, multiply by 1.5 all hours worked in excess pf 40 hours each week. Example: The first week of the pay period you worked 46 hours. This is 6 hours of overtime. Multiply 6 hours by 1.5 for a total of 9 hours Compensatory Time earned that week.

You can not be paid overtime until 240 hours of Compensatory Time has been accrued. Once you have accrued 240 hours, you will be paid all overtime in excess of the 240 hours of Compensatory Time.

Your supervisor MUST approve all overtime in advance.

Forward the original copy of your timesheet to the Human Resources Office, AD244, each month along with your Professional Service Record of Attendance. Retain a copy for your files.

Forms

FLSA non-exempt professional service compensatory credits

Professional Non-Exempt Timesheets, Part-Time and Full-Time (U/P/NE) and (U/F/NE)

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Last Updated: 10/17/12