Information Commons Policies

The Commons supports the individual and collaborative learning and academic work of the Binghamton University community. The following policies are intended to ensure an environment that is conducive to academic work. Patrons of the Commons are expected to respect the rights of others and to exhibit responsible behavior.

By using the Commons patrons agree to abide by the following policies.

Acceptable Use of Computers
Acceptable Use of Electronic Resources
Adaptive Technology Workstation
Authentication for Accessing Computing Resources
Cellular Phones and Other Devices that Ring or Generate Audible Noise
Circulation of Materials
Community Users/Guest Computer Access | Frequently Asked Questions
Food and Drink
Group Study – Presentation Practice Room
ID Check for Late Night Study
Inclement Weather
Laptop Assistance
Leaving Public Computers Unattended
Lost Data Retrieval
Noise
Privacy : Confidentiality of Library Records | Reference Service Privacy
Referrals
Scanning


Acceptable Use of Computers

  • Computers are intended for the academic and professional use of Binghamton University students, faculty and staff.
  • Any person utilizing this facility for non- academic purposes (e.g., game playing, social networking) may be asked to yield the machine to a person with an academic need.

Access to information technology is essential to the Information Commons mission to provide leadership to the University community in accessing and using information resources in support of teaching, learning and research. The preservation of that privilege by the full community requires that each faculty member, staff member, student, and other authorized user comply with institutional and external standards for appropriate use. For more information: Binghamton University Computer and Network Policy

Acceptable Use of Electronic Resources

All “BU only” resources are library subscriptions that are accessible only from the Binghamton University network or from an Internet Service Provider using the library proxy server. Access and use is restricted by license agreements to purposes of research, teaching, and private study by current BU faculty, staff, and students. The following are strictly prohibited: all commercial use; copying or tampering with any software or code used to display and/or run the resources; the systematic downloading, copying or distributing of information (including for use in course packs); and removing or altering copyright notices. Misuse of these resources violates the terms of BU’s license agreements. Violation of a licensing agreement could result in termination of the resource to the entire campus community. See also Binghamton University Copyright Policy

Adaptive Technology Workstation Policy

The Information Commons provides two adaptive technology workstations in LS-1546 which are available to students with special adaptive technology needs. Students who have registered with the Office of Services for Students with Disabilitiesand received training on the use of the technology may contact the Bartle Library Reader Services Desk to obtain access to the room.

For more information, including assistance learning how to use the adaptive technology, contact the Office of Services for Students with Disabilities, 777-2686.

Authentication for Accessing Computing Resources

A sign-on is required to use all public computers in the Libraries. For Library users who just need to check a record in infoLINK there are catalog-only computers in both Bartle and Science Libraries. Courtesy accessmay be granted at the Information Commons Service Desk, the Bartle Circulation Desk, or the Science Library Information Services Desk in accordance with the Guest Logon Agreement Form. Authentication is necessary to ensure network security. For more information: Binghamton University Privacy Policy

Cellular Phones and Other Devices that Ring or Generate Audible Noise

When you enter the Libraries or the Information Commons, please turn off the ringer to your phone. You may use your phone outside of the library entrance, on the glass-covered bridge on the second floor of Bartle, or in any library stairwell. Headphones and laptop audio features should be kept low so as not to disturb patrons.

See also the Libraries’ Noise policy.

Circulation of Materials

Reference collection items can be loaned based on the discretion of librarians/profession staff.

Community Users/Guest Computer Access|Frequently Asked Questions

The Bartle and Science Libraries are open to the public during normal business hours (except for late night hours in Bartle). Borrowing privileges are extended to members of the local community for a small fee. For more information, see Circulation Services for Courtesy Borrowers.

Computers in the Bartle Library and Science Library Information Commons are intended for the academic and professional use of BU faculty, staff, and students. Guest access to computers is limited to four Community Access PCs in Bartle Library, one Community Access PCs in the Science Library, and one Community Access PC in the UDC Library-Information Commons, on a space available basis. A valid picture ID and a completed Library Guest Computer Account User Agreement are required to obtain a guest account. Accounts may only be used in the issuing library.

Accounts are issued for a two-hour period. After two hours, you may be asked to relinquish your workstation if patrons are waiting to use computers.

To ensure computer availability for students, guest accounts will not be issued during busy periods (frequently in the afternoons and evenings), mid-term exam week, and the final two weeks of the fall and spring semesters.

Any person using a computer for non-academic purposes may be asked to yield the computer to a person with an academic need.

This policy may change to meet requirements and needs of BU faculty, staff, and students.

See also, Authentication Policy

Food and Drink

The purpose of the Libraries' food and drink policy is to aid in the preservation and care of library materials and electronic equipment, to maintain pest-free buildings, to reduce litter, and to ensure a clean environment for research and collaboration. Users are liable for any damage to library property caused by food or drinks.

Please see the University Libraries’ complete Food and Drink policy.

Group Study – Presentation Practice Room

The Group Study – Presentation Practice Room in the Information Commons is designed for the use of students working on group courses and academic research related projects and for use as a rehearsal space for presentations. The space may be reserved in person up to a week in advance. When the area is not in use, it will be available on a first come basis.

Reservation guidelines :

  • All Reservations must be made 24 hours in advance using the sign-up sheet posted on the room's door.
  • Individuals may reserve a maximum of 2 hours per day/ 4 hours per week
  • Groups may reserve a maximum of 4 hours per day/8 hours per week
  • Individuals must reserve in person
  • If you are 15 minutes late, you forfeit your reservation for that hour.
  • Room must be physically occupied to maintain your reservation

ID Check for Late Night Study

A valid BU ID card is now required to access the Bartle Library upon entering during late night hours. This policy has been established to ensure the safety of Binghamton University students and to preserve the facility for its intended use. Cooperation of all library users is appreciated. Upon entering the library late at night, you will be asked by library staff to present your BU ID card.

Inclement Weather

In case of inclement weather reduced staffing may result in reduced services in the Libraries and Information Commons.

Laptop Assistance

Laptop computer support will be provided to assist users in connecting to the campus network, configuring standard tools, and basic trouble shooting as time permits. Staffing and resources do not allow for a drop off/pickup service or hardware repair of any type.

Leaving Public Computers Unattended

Please do not leave the public computer you are using unattended. Besides the danger of having items stolen and your personal computer files and accounts tampered with, it may prevent your fellow students from being able to access a computer in a timely manner. Information Commons staff are authorized to make any computer unattended for more than 15 minutes available to another user. With the high demand for Information Commons computers, we must enforce this policy.

Lost Data Retrieval

We do not guarantee the retrieval of lost data. Efforts will be made to locate and retrieve lost data as time permits.

Noise Policy

The Information Commons is a research, study, and collaborative work environment. Conversation is acceptable as long as it does not disturb other library patrons. Head phones and laptop audio features should be kept low so as not to disturb patrons. If you wish to listen to audio, please provide your own head phones.

See also Quiet study areas in the Libraries and the Libraries’ Noise Policy.

PrivacyConfidentiality of Library Records

Confidentiality of Library records is governed by New York State Law. Information regarding Binghamton University borrowers is considered confidential. Requests for disclosure of information will be denied and referred for review by University counsel in consultation with Albany.

See also, Binghamton University Privacy Policy

Reference Service Privacy : BU Libraries Reference Services Privacy Statement

Binghamton University Libraries will not give, share or sell your personal information in its possession except as required by law. New York State’s Privacy of Information Law protects the privacy of individuals by prohibiting libraries from revealing certain borrower information to third parties lacking proper jurisdictional authority.

When using reference services at the library, you may be asked to provide: your name; email address; telephone number, and academic status. This information may be used for follow-up on reference questions, and to allow us maintain statistics for analytical use.

Questions you ask using email, chat and IM reference services may be saved and shared by Binghamton University Library staff who participate in public services (including library staff, reference librarians, and graduate assistants). These questions may be used for training, or to populate the "Frequently Asked Questions" database. All identifying information from these questions will be removed.

In order to use our IM service, you must have an IM account from AOL, MSN or Yahoo. You may not install the client software on public campus computers. Binghamton University Libraries is not responsible for the use of your personal information by these services. For information on how these services may use your information, please consult their policies:

Referrals

When patron questions cannot be addressed by the Information Commons staff or documentation in a timely manner, referrals will be made to appropriate sources such as subject specialists, professional staff, the Computing Services Help Desk, other campus units, online resources, or other libraries or organizations that can provide the needed information or assistance

Scanning

Scanning equipment is available on a limited number of workstations in the Bartle Library Information Commons, Science Library Information Commons, UDC Library Information Commons, West Pod, and the Hinman Pod. Although these workstations are available for general computing, priority use of them shall be given to those needing to scan materials for academic needs. Those using the workstations for other purposes may be asked to yield the computer to those needing to scan.

If you are scanning and other are waiting to scan, we ask that you limit your time on the workstation to 30 minutes.

If you need assistance or have questions about this policy, please contact staff at the nearest service desk. Thank you for your cooperation.

Last Updated: 8/21/14