Research Foundation moves to paperless paystubs
January 25, 2011Tweet
The Research Foundation is helping Binghamton University continue to “go green” by providing paperless pay stubs to those who use direct deposit.
“For a lot of us with direct deposit, the check stubs just go into the drawer,” said Tom Popielarski, director of human resources and payroll for the Research Foundation (RF). “We don’t even look at them. So all of these pay stubs are technically wasted.”
The employees, students and fellows paid by the Research Foundation can now go to www.rfsuny.org/selfservice to review their bi-weekly direct deposit information and annual W-2 statement.
Research Foundation of SUNY’s central headquarters in Albany developed the system-wide plan in late 2009, said Popielarski, who came to the University from netForensics software company in November 2009. For the Research Foundation, online pay stubs help reduce the time and costs associated with using and distributing paper, Popielarski added.
By late 2010, the Research Foundation at Binghamton began to communicate its plan to the public. With more than 16,300 RF paychecks distributed from Dec. 4, 2009, to Nov. 19, 2010, and 63,555 checks and 267,314 direct deposits made by the Research Foundation system-wide in 2010, 83 percent of RF employees would be converted to paperless pay stubs.
Popielarski, with help from www.PayItGreen.org, provided an environmental impact report that estimated the switchover would save 211 pounds of paper and 78.5 gallons of gas per year, while preventing more than 603 pounds of greenhouse gases per year.
Those receiving RF checks were notified of the plan over three pay periods at the end of 2010. An e-mail and a green “sticky” on the pay stub that provided basic information were followed by a link to a site (go.binghamton.edu/paystubs) with more details.
Popielarski saw and heard little resistance to the change, which took affect on Jan. 14.
“People can embrace (change) when they are told in advance,” he said. “If it’s done quickly and people ask, ‘Where is my pay stub?’ they won’t embrace it.
“I have not heard anything negative,” he added. “I have heard things like ‘That’s a great idea’ or ‘It’s about time.’”
The change also has benefitted the Research Foundation, which has provided faster payroll service and is spending less time sorting and distributing paper, Popielarski said.
“It’s not business as usual,” he said. “We’re living in a time where we need to do more with less.”