ISSS-BU News 28 January 2013 ISSS-BU News
An electronic news service for international students and scholars, owned by the Office of International Student and Scholar Services at Binghamton University, State University of New York
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Editor’s Note: Many international students have begun to receive their W-2 forms (Wage and Tax Statement) from their employers for the 2012 tax year, along with other documents from their banks, etc. The ISSS will be announcing the availability of Glacier Tax Prep, the free income tax preparation software, once it has been received from the vendor and installed.
Today is the first day of classes for the Spring 2013 semester. ISSS-BU News wishes all our subscribers a successful Spring semester.
Have you moved recently? International students and scholars in F or J status can fulfill their federal SEVIS requirements by reporting their change of address using the ISSS’s web form:
Student address changes will then be updated in the University’s database, as well as in SEVIS.
Do you drive a car to campus? The campus is reminded that overnight parking is not allowed in snow lots. Through March 30, vehicles parked between 1 a.m. and 6 a.m. in lots designated as snow lots will be towed. For a complete list of snow lots, visit http://www2.binghamton.edu/parking-services/general-information/index.html#snow-lots.
Today’s issue is longer than usual. Scroll the CONTENTS index first to identify articles of interest to you.
1. Spring Semester 2013 Academic Calendar
2. Confirm Your Enrollment for Spring 2013 by February 1
3. Spring 2013 Job and Internship Fair Coming January 31, 2013
4. Next International Coffee Hour is Friday, February 1
5. Information for Late-Arriving New International Students
6. Did You Travel Abroad During Break?
7. Need to Have Your Spring 2013 Health Insurance Fee Adjusted?
8. Are You Maintaining a Full Time Course Load?
9. Be Sure You Have Permission in Advance to Take Less Than a Full-Time Course Load, If Applicable to You
10. Add/Drop Deadline is February 8
11. Spring 2013 International Spouses Program (ISP) English as a Second Language Classes
12. China National Symphony Orchestra to Perform on February 13
13. February 22 Deadline for Faculty-Student Scholarship Program Applications
14. Income Tax Information: Incorrectly Withheld Social Security and Medicare Tax
1. Spring Semester 2013 Academic Calendar
To view the official academic calendar for Spring 2013, please go to the following link:
2. Confirm Your Enrollment for Spring 2013
Remember to Confirm your Enrollment for Spring 2013! Students who have registered for the Spring 2013 semester but do not confirm their enrollment by 4:00pm on Friday, February 1 will have their registration cancelled. To confirm your enrollment, go to http://bubrain.binghamton.edu and log in. If you have not yet confirmed enrollment, you will see the following message in a green box at the top of the Home tab: "Click Here to Confirm Enrollment for [semester] or your courses will be dropped on [date] whether or not you've paid your semester bill."
Be sure to follow the step-by-step instructions at this link to confirm your enrollment:
The Spring 2013 Job and Internship Fair will take place Thursday, January 31, 2013 from 11:00am to 3:30pm in the Events Center. There will be an OCCT Shuttle from the UU Bus Stop to the West Gym from 11:00am to 3:00pm.
Bring copies of your resume and dress professionally!
For more information, visit http://binghamton.experience.com/stu/cf_registered_employers?fhnd=5982
Consider attending a special workshop on Tuesday, January 29!
How to approach Recruiters at the Job and Internship Fair
When: Tuesday, January 29th, 4:30pm - 5:30pm
Where: University Union West Room 324
Get ready for the Job and Internship Fair. Learn what to say, what to wear, and how to approach recruiters
International students in F-1 or J-1 status are reminded that all off-campus employment, including internships, must be authorized before employment can begin. Questions? Come to the ISSS or send an e-mail message to email@example.com Representatives of the ISSS will also be at the Job and Internship Fair.
Good company! Free food! An opportunity to visit with friends and classmates! Meet the new ISSS Director, Trisha Marrapese.
This month's International Coffee Hour will be held on Friday, February 1 from 3:30-5:00pm in Old Union Hall in the University Union. This is a great occasion for all international students, both new and continuing, to enjoy food and beverages in a relaxing atmosphere.
The Coffee Hour strives to be a space where the entire Binghamton University community, including international students, U.S. students, faculty/staff, and community members are welcome. The coffee hours are informal and provide an opportunity to meet and learn more about each other in a relaxed atmosphere. Each coffee hour has free hot and cold beverages, breads and cookies, sponsored by a different department on campus.
The sponsor of this month's International Coffee Hour is the Office of Residential Life.
Although classes begin Monday, January 28, not all new international students have checked in with the Office of International Student and Scholar Services, and some are still arriving. If you are assisting new students, be sure to bring them to the office of International Student and Scholar Services so that ISSS can photocopy their passport and visa documents and give them their orientation packet.
Many continuing international students were able to travel abroad during the inter-session break. If you obtained a new visa while you were away or entered the United States using a new I-20 or DS-2019, please come to the Office of International Student and Scholar Services with your passport and visa documents so we can make copies for your files.
Please note that there is a April 1 deadline for requesting an International Health Insurance Waiver or an adjustment for the Spring 2013 semester. To file a waiver or adjustment request go to: http://www2.binghamton.edu/isss/health-insurance/waiverinfo.html. Filing a request does not guarantee a wavier or adjustment. You must either be a graduate assistant (G.A.), Teaching Assistant (T.A) or Research Assistant (R.A.) funded through Binghamton University and enrolled in employee health insurance, OR meet the standards for comparable coverage outlined on the ISSS Health Insurance web page located through the above link.
If you have questions about the International Student Health Insurance, please contact the International Health Insurance Team at firstname.lastname@example.org
ISSS would like to take this opportunity to remind students in F-1 and J-1 status that you are required to be registered for a full-time course load each semester. What constitutes a full-time course load varies according to academic level.
Full Time Course Load:
|Exchange Students||12 credits per semester|
|Undergraduates||12 credits per semester|
|Graduate Master's: completion of less than 24 credits in your program (Class G1)||12 credits per semester|
|Graduate Master's: Completion of 24 credits or over in your program (Class G2)||9 credits per semester|
|Graduate Master’s students who are course completed and need only project or thesis to complete program||1 credit or more per semester, plus additional non-billable credits added by your department for full-time certification at 9 credits|
|Graduate PhD students: Master’s done and have begun doctorate (Class G3)||9 credits per semester|
|Graduate PhD students: Course completed or advanced to candidacy and engaged in pre-dissertation or dissertation research (Class G4)||1 credit or more per semester, plus additional non-billable credits added by your department for full-time certification at 9 credits|
Special Note for Graduate Students: Graduate students (both master's and PhD) who are course-completed and register for thesis, project, pre-dissertation, dissertation or other course rubrics that are eligible to be certified as full time even though the number of credits will be below the normal full-time course load do not need special permission from the ISSS for a reduced course load. Instead, such students must visit there academic department and request to have sufficient non-billable certification credits added to their schedule to bring them to nine credits total.
A graduate student who can be considered as “full-time” with fewer than 9 credits (such as a student taking thesis or dissertation credit) should still show as 9 credits in BU Brain because additional credits of GRAD 700 (if not funded) or GRAD 701 (if funded) will be added by the student’s department to bring the student to 9 credits.
There are some very limited exceptions to the full-time course requirement. See the next article, below. For complete information on full-time registration, stop by the ISSS to obtain a handout on Rules for Maintaining a Full-Time Course Load, or view the handout on the ISSS website at:
There are very few exceptions to the full time course load rule for students in F-1 status. Those exceptions include academic difficulty, medical condition, and completion of study, and there are strict criteria for each. In every instance, you must obtain PRIOR authorization from the ISSS. Only once you receive this authorization from the ISSS can you then drop the course. A F-1 student who drops below a full course of study without the prior approval of the Office of International Student and Scholar Services will be considered out of status, and must be reported in SEVIS as having dropped below a full-time course load without authorization.
There is a special form for each of the three exceptions, available in the ISSS and as a downloadable document on the ISSS website: http://www2.binghamton.edu/isss/essential-forms/index.html
Each form must be completed by the student (and in the case of reduction in course load due to academic difficulty or due to completion of study, completed by the student’s academic advisor) and approved by the ISSS before the course may be dropped.
For detailed information on the rules that allow for a course load reduction for F-1 students, stop by the ISSS to obtain a handout on “Permissible Reasons Under F-1 Regulations to Register for Less Than a Full Time Course Load” or view the handout on the ISSS website at:
Questions or concerns regarding this requirement? Come to the ISSS or send an e-mail message to email@example.com
Students are reminded that Friday, February 10, is the add/drop course deadline. Changes to students’ course schedules must be made on-line on BU-Brain by 11:59 p.m. to avoid a withdrawal (“W”) on their transcript. Students who make changes after the deadline will also be required to pay a $20 late add/drop fee per class payable to Student Accounts.
These are non-credit bearing classes for spouses of BU international students, faculty and staff. BU Research Scholars are welcome to join as well. These classes are NOT intended for current BU students. The focus is to practice conversation, reading, grammar skills and daily living in the United States.
Classes begin on Monday, January 28 but students are welcomed at any time
Two classes and a Discussion Group will be offered this semester at the following times:
Basic English (Beginner- Pre-Intermediate):
Mondays and Wednesdays from 2:00pm to 3:30pm
Location: Student Wing Room 310
First Class: Monday, January 28
Time is spent on all four skills (reading, writing, listening, and speaking). There is work done using material out of various ESL text books that include a focus on grammar and sentence structure, while conversation is always incorporated into the lessons as well.
Thursdays from 3:30pm to 5:00pm
Fridays from 12:30pm to 2:00pm
Location: Fine Arts Building Room 248
First Class: Thursday, January 30
There is an ongoing focus on grammar and sentence structure while tenses such as the passive, past perfect, future perfect may also be covered. Additional topics may include verb patterns, everyone’s favorite verb “get”, reported speech as well as other topics in between. Articles covering topics of interest will also be discussed.
Fridays 2:30am to 4:00am
Location: Hinman Commons Building Room 120B
Open to all levels of English and native English
First Class: Friday, February 1
This class’s intent to bring as much diversity into the discussions as possible. In the past, memorable discussions were had on the books: The Precious Present by Spencer Johnson and The Four Agreement by Don Miguel Ruiz. If you have read an interesting book, bring it in! You can read excerpts from it and give us food for thought. Possible topics for discussion: adapting to a new culture, learning a new language, how to be happy, stress, careers, raising children in a foreign country, the existence of God, etc…?? Individuals at all levels of English are welcome and can benefit through listening and/or speaking.
A $5.00 fee per semester per student is requested towards the copying of materials (no need to purchase a textbook for these classes). The instructor will collect this fee.
Our ESL instructor is Ms. Myriam Stanton. Myriam has many years experience teaching English overseas and ESL here in the United States. This is her fourth year as our ISP ESL instructor.
If you have any questions about the ESL classes, please contact the instructor at firstname.lastname@example.org
The China National Symphony Orchestra will perform at the Anderson Center Osterhout Theatre On Wednesday, February 13 at 8:00pm.
Since its founding nearly a half-century ago, this ensemble of 118 artists has toured to rave reviews worldwide and has performed in such prestigious venues as Lincoln Center and the Symphony Hall of Chicago. This Anderson Center performance offers the impressive and varied Xia Guan's First Movement of Earth Requiem, Zhanhao He/Gang Chen's violin concerto Butterfly Lovers (featuring soloist Chuanyun Li), and Richard Strauss's Ein Heldenleben.
Ticket prices: Students, $22; BU Faculty & Staff, $40; Seniors, $40; General public, $45 (Discounted tickets for groups of ten or more). For tickets and information, call 607- 777-ARTS or order on-line http://anderson.binghamton.edu
The deadline to apply for the 2013-2014 Faculty-Student Scholarship Program is 4 p.m. Friday, February 22, 2013. Applicants must be juniors, seniors or graduate students during the 2013-14 academic year and have a 3.2 cumulative GPA. Recipients will earn $3,200 working 10 hours per week during the fall and spring semesters in one of the following on-campus sites/positions: Anthropology Department (Interdisciplinary Tick-Borne Disease Research Assistant); Career Development Center (Marketing and Social Media Specialist); Center for Civic Engagement (Community Issues Assistant); Electrical and Computer Engineering Department (Research Videographer and Media Assistant); Office of International Student and Scholar Services (International Student Success Assistant); Media and Public Relations (Video and Multimedia Specialist); School of Management Advising Office (Advising Assistant); Services for Students with Disabilities (Student Manager of Adaptive and Assistive Technology); Student Affairs Assessment and Strategic Initiatives (Research and Assessment Assistant); Undergraduate Research Center/Office of External Scholarships (Communications Assistant). Details and application can be found at http://www2.binghamton.edu/financial-aid/types-of-aid/scholarships/faculty-student-scholarships.html
We would like to remind our readers that during tax season, each issue of ISSS-BU News contains an article on U.S. income tax. To reference previous articles, go to the
ISSS web site and select from the back issues of ISSS-BU News (the first income tax
article appeared in the December 10, 2012 issue). You will find them at:
Today's income tax article is about incorrectly withheld Social Security (FICA) and Medicare Tax from earnings (wages), and how to get the money refunded to you.
Different kinds of taxes are withheld by employers. The W-2 form (Wage and Tax Statement) sent to you by your employer each January has boxes for reporting withholding of Federal Income Tax (box 2), Social Security Tax (box 4), Medicare Tax (box 6), State Income Tax (box 17) and local income tax (box 19). This article focuses on box 4 and box 6.
F-1 and J-1 students who have been in the U.S. in this status for 5 years or less (2008 or later), and J-1 scholars in the U.S. in this status for 2 years or less (2011 or later) who have been employed ON CAMPUS are exempt from Social Security and Medicare Tax (boxes 4 and 6). F-1 and J-1 students who worked off campus with the appropriate work authorization (economic hardship employment or practical training) are also exempt from these two taxes. However, F-1and J-1 students in the U.S. in this status for more than five years, J-2 dependents, J-1 scholars and faculty in the U.S. for more than two years, those in other non-immigrant statuses, and those who worked without authorization ARE subject to Social Security (FICA) and Medicare Tax.
If you are an F-1 or J-1 student who thinks that Social Security and/or Medicare Taxes were withheld from your pay incorrectly, because you were in the U.S. in this status for less than five years and had appropriate work authorization, then U.S. federal regulation requires that you contact the employer who issued you the W-2 and inform them of the error, AND ask that they refund you the money. If the employer cannot or will not issue the refund, there is a special procedure you can use to obtain a refund of Social Security and Medicare Tax. This procedure is entirely separate from filing your income tax forms.
Come to the ISSS for the special handout "Procedures for Claiming Refund of Social Security Tax." It includes two special IRS forms, Form 843 and Form 8316. This document is also available on line at: http://www2.binghamton.edu/isss/taxes/procfica.html You will be required to show on the forms that you attempted to contact your employer first. You will also be required to attach copies of your work authorization, a copy of your I-94 card, and a copy of your W-2 form. It all gets mailed to the IRS office in Austin, Texas. You should keep copies of everything you send and allow from eight to ten weeks for processing.
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