The Libraries and Information Commons support the individual and collaborative learning and academic work of the Binghamton University community. The following policies are intended to ensure an environment that is conducive to academic work. Patrons of the Libraries and Information Commons are expected to respect the rights of others and to exhibit responsible behavior. 


Acceptable Use of BU Only Electronic Resources

All "BU only" resources are library subscriptions that are accessible only from the Binghamton University (BU) network or from an Internet Service Provider using the library proxy server. Access and use is restricted by license agreements to purposes of research, teaching, and private study by current BU faculty, staff, and students. The following are strictly prohibited: all commercial use; copying or tampering with any software or code used to display and/or run the resources; the systematic downloading, copying or distributing of information (including for use in course packs); and removing or altering copyright notices. Misuse of these resources violates the terms of BU's license agreements. Violation of a licensing agreement could result in termination of the resource to the entire campus community. For more information: Binghamton University Copyright Policy.

Acceptable Use of Computers

Computers are intended for the academic and professional use of Binghamton University students, faculty and staff.

Any person utilizing this facility for non- academic purposes (e.g., game playing, social networking) may be asked to yield the machine to a person with an academic need.

Access to information technology is essential to our mission to provide leadership to the University community in accessing and using information resources in support of teaching, learning and research. The preservation of that privilege by the full community requires that each faculty member, staff member, student, and other authorized user comply with institutional and external standards for appropriate use. For more information: Binghamton University Computer and Network Policy

Adaptive Technology Workstation Policy

The Libraries and Information Commons host six adaptive technology workstations: In Bartle Library, two are located in the Information Commons in LS-1546, one is on the 3rd floor in LS-3523, and one is on the 4th floor in LS-4642. The Science Library and University Downtown Center (UDC) Library each have a workstation located in their Information Commons area. These workstations are available to students with special adaptive technology needs who have registered with the Office of Services for Students with Disabilities and received training on the use of the technology.

To obtain access to the rooms contact the Bartle Library Reader Services Desk, the Science Library Information Services Desk or the UDC Service Desk. For more information, including assistance learning how to use the adaptive technology, contact the Office of Services for Students with Disabilities, 777-2686.


Animals are prohibited in the Libraries except for certified guide dogs and service animals for individuals with visual or physical disabilities.

Audio and Video Materials

The Libraries assumes no responsibility for any possible damage to the users' audio or video equipment that might be related to using audio-visual materials borrowed from the Libraries.

Authentication for Accessing Computing Resources

A sign-on is required to use all public computers in the Libraries and Information Commons. For library users who just need to check a record in the catalog, there are catalog-only computers in Bartle and Science libraries. Community patrons may obtain a sign-on at the Bartle Reference Desk or the Bartle, Science and UDC Library Information Services Desks. Authentication is necessary to provide services and enhance network security. For more information: Binghamton University Privacy Policy.

Circulation of Reference Materials

Reference collection items can be loaned based on the discretion of Research Help Desk librarians or professional staff.

Community Users/Guest Computer Access

The Bartle and Science Libraries are open to the public during normal business hours (except for late night hours in Bartle).

Computers in the Bartle Library Information Commons, Science Library Information Commons, and UDC Library Information Commons are intended for the academic and professional use of BU faculty, staff, and students. Guest access to computers is limited to four Community Access PCs in Bartle Library and two Community Access PCs in the Science Library, and one Community Access PC in the UDC Library on a space available basis. A valid picture ID and a completed Library Guest Computer Account User Agreement are required to obtain a guest account. Accounts may only be used in the issuing library.

-Accounts are issued for a two-hour period. After two hours, you may be asked to relinquish your workstation if patrons are waiting to use computers.

-Any person using a computer for non-academic purposes may be asked to yield the computer to a person with an academic need.

-To ensure computer availability for students, guest accounts will not be issued during busy periods (frequently in the afternoons and evenings), mid-term exam week, and the final two weeks of the fall and spring semesters.

This policy may change to meet requirements and needs of BU faculty, staff, and students.

See also, Authentication Policy


For safety reasons, bicycles, roller blades and skateboards are not permitted in the Libraries or Information Commons

Copyright and Fair Use Policy

Disruptive Behavior

All users of the Libraries and Information Commons are expected to abide by our policies and will be asked to comply if necessary. Any behavior that interferes with the appropriate use of the Libraries and Information Commons is not permitted. Examples of disruptive behavior include excessive noise, altercations, theft, vandalism of collection materials or facilities, inappropriate sexual behavior, and harassment of any kind that causes others to feel threatened or uncomfortable. Any patron creating a disturbance will be asked to leave the library. If a user refuses to leave the library after being requested to do so, library staff will ask for identification and refer the matter to the appropriate office for judicial action. Staff may also utilize the services of the University Police should a user become disruptive or abusive. According to the University Student Handbook,“Students are required to cooperate with University officials when those officials have identified themselves and are acting expressly within their authority to enforce a written policy.” Library staff and student employees who are carrying out assigned work responsibilities are included as University officials.

Distribution of Materials and Fliers

Because of the large number of requests, the Libraries are unable to provide space for posting fliers or to serve as distribution point for newspapers and other promotional materials.

Electronic Only Journals Policy

Food & Drink

Covered drinks (non-alcoholic) are permitted, food is not. The purpose of our food and drink policy is to aid in the preservation and care of library materials and electronic equipment, to maintain pest-free buildings, to reduce litter, and to ensure a clean environment for research and collaboration. Users are liable for any damage to library property caused by food or drinks. In order to preserve a clean and pleasant study environment, we request that patrons be reasonable and responsible when bringing beverages into the building. Please dispose of any waste in appropriate trash/recycling bins located throughout the facilities; alert staff to any spills; and take particular care around library collections and equipment. Food is not permitted.

For more information, see our complete Food and Drink Policy.

Group Study Rooms/Carrels (Libraries)

On the 4th floor of the Bartle Library, there are 8 group study rooms
available for study and consultation for groups of 2-6 students. These
rooms may be reserved via our online reservation system [link to webpage].
When not reserved or occupied, group study rooms are open on a first-come,
first-served basis.  Four of the study rooms are located in the center of the 4th floor and the other 4 study rooms are located in the corners of the building. The Science Library has 3 group study rooms - one on the 1st floor and two on the ground floor.

In addition to the group study rooms, the Bartle Library has individual carrels assigned on a yearly basis to graduate and PhD students. Food and drink are not permitted in the group study rooms or carrels. For more information: Locked Study Carrels.

Group Study – Presentation Practice Room (Information Commons)

The Group Study – Presentation Practice Room in the Information Commons is designed for the use of students working on group courses and academic research related projects and for use as a rehearsal space for presentations. The space may be reserved using the online reservation system

 For more details, see our reservation policies and frequently asked questions


For health and safety reasons, we require that shirts and shoes be worn at all times. Any activity posing a sanitary or health risk to others is prohibited.

ID Check for Late Night Study

A valid BU ID card is now required to access the Bartle Library upon entering during late night hours. Cooperation of all library users is appreciated.

Inclement Weather

In case of inclement weather reduced staffing may result in reduced services in the Libraries and Information Commons.

Laptop Assistance

Information Commons IT Consultants will provide laptop computer support to assist users in connecting to the campus network, configuring standard tools, and basic trouble shooting as time permits. Staffing and resources do not allow for a drop off/pickup service or hardware repair of any type.

Lost and Found

Lost and found items are temporarily held either at the Bartle Circulation Desk, Science Library Information Services Desk or the UDC Library Service Desk. Lost wallets, purses, electronic devices, ID cards and other large valuable items are reported immediately for pickup by the University Police. All lost and found items not retrieved in a timely manner will be given to the University Police.

Lost Data Retrieval

We do not guarantee the retrieval of lost data. Efforts will be made to locate and retrieve lost data as time permits.

Noise Policy

Quiet Study Areas | Group Study Areas

Libraries: The Libraries are intended to be places of quiet study and research; please be considerate of those studying around you. We appreciate your cooperation. Customer service areas are not considered quiet study areas.

See the complete Noise Policy.

Information Commons: The Information Commons is a research, study, and collaborative work environment. Conversation is acceptable as long as it does not disturb other library patrons. Head phones and laptop audio features should be kept low so as not to disturb patrons. If you wish to listen to audio, please provide your own head phones.


Individuals, classes, groups, or organizations desiring to film in the Libraries, library staff or library users must first seek permission in the Libraries’ Administrative Office.

Privacy - Binghamton University Libraries Services Privacy Statement

The Libraries will not give, share or sell your personal information in its possession except as required by law. New York State's Privacy of Information Law protects the privacy of individuals by prohibiting libraries from revealing certain borrower information to third parties lacking proper jurisdictional authority. Questions you ask using email and other virtual reference services may be reviewed by library staff. These questions may be used for training or to populate a Frequently Asked Questions database. All personally identifying information from these questions will be removed. In order to use some of our virtual reference services, you may be required to sign up and download software from a third party vendor. The Libraries are not responsible for the use of your personal information by these services. For information on how your information could be used, please read their privacy policies. For more information: Binghamton University's Computing Privacy Policy.

Privacy - Computing Privacy

Privacy – Confidentiality of Library Records

Confidentiality of Library records is governed by New York State Law. Information regarding Binghamton University borrowers is considered confidential. Requests for disclosure of information will be denied and referred for review by University counsel in consultation with Albany.

Privacy - Libraries Reference Services Privacy Statement

Binghamton University Libraries will not give, share or sell your personal information in its possession except as required by law. New York State’s Privacy of Information Law protects the privacy of individuals by prohibiting libraries from revealing certain borrower information to third parties lacking proper jurisdictional authority. When using reference services at the library, you may be asked to provide: your name; email address; telephone number, and academic status. This information may be used for follow-up on reference questions, and to allow us maintain statistics for analytical use. Questions you ask using email, chat and IM reference services may be saved and shared by Binghamton University Library staff who participate in public services (including library staff, reference librarians, and graduate assistants). These questions may be used for training, or to populate the "Frequently Asked Questions" database. All identifying information from these questions will be removed. In order to use our IM service, you must have an IM account from AOL, MSN or Yahoo. You may not install the client software on public campus computers. Binghamton University Libraries is not responsible for the use of your personal information by these services. For information on how these services may use your information, please consult their policies:

AOL/AIM privacy policy

MSN privacy policy

Yahoo Privacy Policy

Reader Services Polices


When patron questions cannot be addressed by the staff or documentation in a timely manner, referrals will be made to appropriate sources such as subject specialists, professional staff, the Computing Services Help Desk, other campus units, online resources, or other libraries or organizations that can provide the needed information or assistance.

Reserves Policies


Scanning equipment is available on a limited number of workstations in the Bartle Library Information Commons, Science Library Information Commons, UDC Library Information Commons, West Pod, and the Hinman Pod. Although these workstations are available for general computing, priority use of them shall be given to those needing to scan materials for academic needs. Those using the workstations for other purposes may be asked to yield the computer to those needing to scan. If you are using a flat-bed scanner and other are waiting to scan, we ask that you limit your time on the workstation to 30 minutes. If you are using a walk-up Bookeye scanner and others are waiting to scan, we request that you limit limit scanning time to 10 minutes. If you need assistance or have questions about this policy, please contact staff at the nearest service desk. Thank you for your cooperation.

See more about scanning.

Social Software


Unaccompanied Children

Campus facilities are designed for use by members of the university community, which includes students, faculty, staff and visitors. The Libraries welcome children accompanying a parent or adult caregiver. Children under 12 must be under the supervision of an adult (person 18 years or older) who assumes responsibility for him or her while in the Libraries. If a child is left unattended in the Library or in the event of an emergency situation, staff will notify University Police.

Unattended Personal Property

Library and Information Commons users are responsible for their personal property at all times and should never leave personal belongings unattended. Personal belongings left unattended may be removed and placed in the lost and found at a library circulation desk or may be turned over to the University Police. The Libraries are not liable for loss or damage to personal property.

Unattended Public Computers

Please do not leave the public computer you are using unattended. Besides the danger of having items stolen and your personal computer files and accounts tampered with, it may prevent your fellow students from being able to access a computer in a timely manner. Information Commons staff are authorized to make any computer unattended for more than 15 minutes available to another user. With the high demand for Information Commons computers, we must enforce this policy.





























Last Updated: 8/21/14