Electronic and Physical Reserves

Policies and Submission Guidelines

The purpose of Binghamton University's Reserves department is to aid instructors in delivering course-related materials to students. These materials are added to the Reserves collection at the request of Binghamton University instructors. The Reserves collection consists of both physical and electronic items: "electronic reserves" refers to items that are uploaded to Blackboard by Reserves staff, and "physical reserves" refers to items that are circulated out of the Newcomb Reading Room and the University Downtown Center. Each item in the physical Reserves collection may be checked out for one the following loan periods (dependent upon the requesting instructor's preference): 2 hour, 3 hour, or Next Day.

Materials are circulated in accordance with the fair use provisions of the United States Copyright Act of 1976. The principle of "fair use" is established in 17 USC Section 107. According to this principle, the reproduction of copyrighted works for certain limited, educational purposes does not constitute copyright infringement.

The following guidelines have been established to ensure the efficient processing of reserve requests and to assure conformity with the fair use provisions of the copyright law.

Reserve request guidelines:

  • Requests for items to be added to the Reserves collection must be submitted by filling out an appropriate form. Request forms may be found on the Libraries' webpage.
  • Reserve requests may be submitted throughout the year; however, in order for requested items to be available by the start of term, requests must be submitted by the following deadlines:
    • August 5th for Fall
    • December 5th for Winter & Spring
    • May 5th for Summer I, II, & III
  • Any request submitted after the appropriate deadline is not guaranteed to be ready by the start of the term.
  • Full citation information must accompany all requested items in order to verify copyright compliance. Incomplete citations will result in delays in processing requests

Request processing guidelines:

  • All requests will be processed in the order in which they are received.
  • During the first two weeks of each semester, Reserves receives numerous requests. Processing may take up to two weeks at this time. At other times during the semester, materials are generally processed in one to five days.
  • It takes a minimum of two weeks to recall books that are checked out to borrowers.
  • It takes a minimum of six weeks for the Libraries to acquire new items.
  • Ordering decisions will be made through collaboration between Reserves staff and the selector for the discipline in question. There is no separate fund for Reserves and subject-area collection budgets are limited. Requests for textbooks and other required course purchases tend to strain existing collection budgets. The Libraries may not be able to purchase all requested items.
  • Electronic books will be the preferred format when purchasing items for the Reserves collection.
  • When the Libraries purchase materials, it is with the understanding that multiple individuals may make use of them. Items requiring a subscription or a license often include a premium to support these users.

Reserves collection guidelines:

  • Access to the Reserves collection will be limited to Binghamton University students, faculty, and staff.
  • The following are examples of materials that may be added to the Reserves collection:
    • Books (Libraries-owned and personally-owned): Instructors are encouraged to supply the Libraries with personal copies of requested course materials.
    • Exams
    • Lecture notes of the instructor of record for a course
    • U.S. government publications
    • Material considered to be in the public domain
    • One article from a journal issue
    • One chapter from a book
    • One short story, essay or short poem
    • One chart, graph, diagram, drawing , cartoon or picture from a book or periodical
    • Audiotapes
    • Videocassettes and DVDs: Films purchased for the Reserves collection may require institutional licensing and purchasing may be based on available subject-area library funds.
  • The following are examples of materials that may NOT be added to the Reserves collection:
    • Incomplete or partial articles or chapters.
    • Multiple articles from the same journal or multiple chapters from the same book. If multiple chapters or multiple articles are requested, the Reserves department will post one of them to Blackboard and will place the entire book or journal on physical reserve, if possible.
    • Book chapters and journal articles with page totals greater than 50. If a page total is greater than 50, the Reserves department will place the entire book or journal on Blackboard and will place the entire book or journal on physical reserve, if possible.
  • Hyperlinks will be established on Blackboard for electronic items that Binghamton University has licenses and appropriate permissions for.
  • Books, audio files, video files, and items that cannot be placed on electronic reserve will be maintained in the physical Reserves collection.
  • Items placed on electronic reserve may not also be placed on physical reserve.
  • When personal materials are added to the Reserves collection, they are subject to wear and tear; they may also be lost. The Libraries will assume no responsibility for loss or damage of these materials.
  • All materials will be removed from the Reserves collection at the end of each semester.
  • Materials belonging to the Libraries will be returned to their permanent collections.
  • Materials belonging to instructors should be retrieved by these individuals.
  • Instructors must notify Reserves staff by the last day of classes if they wish to keep materials on reserve the following semester.

Copyright guidelines:

  • Materials will be for non-commercial, educational usage of students.
  • Students will not be charged for access to materials.
  • Copyrighted works will be lawfully acquired (i.e. by purchase, license, fair use, etc.).
    • Copying will not be used to create, replace or substitute for anthologies, compilations or collective works.
    • Instructors should contact the Copy Center about course packs.
  • If copying permission for an item is not indicated within the contents of that item, the item will be placed in the Reserves collection for one semester.
  • If copying permission for an item is not indicated within the contents of that item, copyright permission will be sought from the copyright holder in the following situations:
    • An instructor will be reserving the same materials for more than one semester.
    • Multiple articles, chapters, charts, graphs, diagrams, drawings, cartoons or pictures will be needed from a book or periodical.
  • Author's permission will be required for unpublished papers and projects. Permission request forms are available from Reserve staff.
  • The Libraries will seek copyright permission when necessary and pay reasonable fees for such permission. The Libraries reserve the right to limit the placement of items into the Reserves collection due to difficulties obtaining copyright permission and royalty costs. If it is necessary to seek copyright permission, materials will be placed on reserve for three weeks while awaiting this permission. If permission is denied, the instructor will be notified and material will be removed from the Reserves collection immediately.

Last Updated: 10/16/14