Interlibrary Loan (ILLiad) Services

Request an item through Interlibrary Loan. 

Interlibrary Loan (ILLiad) services expand the range of research materials available for instruction and scholarship. Materials which are not owned by the University Libraries and not deliverable in full-text format may be obtained from other local, state, national and international libraries through this service.  

Binghamton University collections are enhanced by its memberships in consortiums such as the Center for Research Libraries (CRL), Research Libraries Group (RLG), Information Delivery Services (IDS), and the South Central Regional Library Council (SCRLC). The materials available for scholarship are expanded by reciprocal agreements among major research libraries.

BU faculty, staff or students embarking on a research project or planning on submitting more than 50 loan requests in a week are encouraged to contact the Interlibrary Loan Department and/or their subject librarian before submitting requests.

Research Libraries Group Shared Resources Program (SHARES)

The Binghamton University Libraries membership in the Research Libraries Group (RLG) allows Binghamton faculty, emeritus faculty, students, and academic and professional library staff onsite access to the collections and services of institutions participating in the RLG Shared Resources (SHARES) Program.

  • Onsite access includes the privilege of using material in the building. On-site access does not grant borrowing or interlibrary loan privileges.
  • Everyone should be encouraged to visit during regular business hours. A telephone call in advance may be needed to confirm library hours.
  • Where building access is controlled, onsite visitors will be asked to present their Binghamton valid ID card. Additional identification may be requested when a picture ID is not used.
  • Where stack access is controlled, faculty and graduate students showing a valid ID will be accorded stack access under the same policies applied to local faculty and graduate students. Visiting undergraduates may or may not be granted stack access. Access to special or restricted collections or materials is also possible if arranged in advance.
  • Visitors can expect to receive reference services, photocopy and database search services at the local constituency rate, and other services available to comparable patrons at host institutions.
  • Onsite access does not apply to alumni, retired faculty (except for emeritus faculty), courtesy or fee borrowers, spouses, or docents.

Consult Partners (with links to ILL Directory and Access Services) for details of individual library policies and practices and the SHARES website for policy details: http://www.oclc.org/programs/shares/procedures.htm#onsite

How to Contact Interlibrary Loan

  • Email: mainill
  • Phone: 607-777-4985
  • Fax: 607-777-4347
  • Address:
    Binghamton University
    Bartle Library – Interlibrary Loan
    4400 Vestal Parkway East
    Binghamton,NY 13902-6012 USA

 

Circulation and Reference staff members can assist with ILL questions or request that an ILL staff member contact you.

Who May Borrow

Currently affiliated Binghamton University faculty, students, and staff engaged in research and research associates are eligible. *IMPORTANT NOTE: You must have a valid University ID and a University e-mail account (binghamton.edu) in order to register. Communication about your Interlibrary Loan (ILLiad) requests are handled through e-mail.

Requests

Interlibrary Loan requests are submitted online using ILLiad, the Interlibrary Loan program. To begin using ILLiad, eligible borrowers must register. Go to the Libraries' home page and click on Interlibrary Loan ILLiad to begin the process. For registration assistance, please contact the Interlibrary Loan Department.

Delivery

Requesters should allow two to four weeks for receipt of most physical materials, a week or less for electronic materials. Special formats or unique titles may take a longer period of time. When materials arrive, notification is sent to the e-mail address you have entered into the ILLiad registration form. Physical Items may be picked up at the Bartle, Science or University Downtown Center Circulation Desks. Electronic items are delivered as PDF files and are available in your ILLiad account. If fee payment is necessary, you will be notified and charges will be added to your library account, payable online via the BU Brain. Binghamton University will honor restrictions on use imposed by the lending library; therefore, some titles must be used in the Library. A Binghamton University ID card is required to access these materials.

Loan Periods

Loan periods vary from one to eight weeks, depending on the policies of the lending institution. The date due indicates the date materials must be returned to the Bartle, Science or UDC Service Desks. Unless the lending library has specified nonrenewal, you may request a renewal in-person or online via your library account, up to three times, unless the item is already overdue. Renewals are at the discretion of the lending library.

Limitations

Reciprocal agreements among research institutions support the loan of most library materials as requested. However, E-books are NOT currently available through Interlibrary Loan due to licensing restrictions. We cannot ship physical items obtained through ILL to distance students; items must be picked up at one of our service desks. Other exceptions may include recent editions of text books, non-academic books, especially new imprints, test preparation materials, software of any kind, reference books, art books, audio/visual, rare or restricted materials, dissertations and whole journal issues. Articles from journals can usually be photocopied or transmitted electronically. The Libraries, however, must comply with U.S. Copyright Law and publisher licenses. After more than five articles from a journal published within the last five years are requested, (per calendar year), additional copyright fees may apply.

Fees and Fines

Occasionally, costs are assessed by the lending library or through copyright royalties. Fees that exceed $20.00 per item will be passed on to the requester. Patrons will be notified of projected cost prior to final processing of the request. The assessed fee does not include subsequent fees for lost, damaged or overdue items, if applicable.

When materials are returned late, fines accrue according to a schedule of $1.00 per day. Abuse of ILL privileges may result in suspension of those privileges.

Borrower Responsibility

Patrons are responsible for the material borrowed and are liable for replacement costs charged by the lending library if material is lost. Damaged materials may have costs for repairs. Material must be returned by the stated due date in the same condition it was received with the book bands still in place. Patrons will be placed on the University Obligations System for materials lost, damaged or overdue.

Last Updated: 3/26/14