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Purchasing/Trading In Used Equipment

Purchasing Used Equipment

The State of New York discourages purchasing used equipment. When purchasing used equipment under $20,000 the following procedure applies in addition to those in Purchasing Procedures:

All requisitions for used equipment under $20,000 must include the words "USED EQUIPMENT" in the Oracle requisition description and be accompanied by supporting documentation, submitted to the Purchasing Department, containing the following information:

Invoices received for used equipment will be not be paid from state funds without this supporting documentation.

Trading In Used Equipment

State Finance Law permits using state-owned surplus equipment and supplies (other than vehicle and vehicle related items) for trade-in credit against any purchase of equipment, supplies, repairs, leases or services used for state operations. Vehicles may only be used as trade-ins for replacement vehicles. If you purchase using equipment trade-in contact Debbie Slattery prior to taking action (, X72971) and complete the  Property Control Online Form . Contact Don Paukett (, X72170) with questions about this program.

SUNY Memo and Guidelines on Equipment Trade-In

Property Control Online Form

Prior to trade-in, hard drives of digital copiers and fax machines that contain confidential data  should be removed and overwritten.  For further information see

Binghamton University Administration Policy #301 Recycling Computer Equipment Containing Confidential Information


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Last Updated: 6/1/12