Introduction to Adaptive Technology Video

Course Accessibility Checklist

The goal of the following checklist is to help instructors identify common accessibility blockers in their courses and provide them techniques that will make the content more accessible to a diverse audience.

Course Accessibility Checklist (Google Doc)

Creating Accessible Word Documents

Microsoft Word files should be created using the following accessibility guidelines: 

Microsoft Word Accessibility Checklist

Microsoft Word Accessibility Quick Tips 

Additional Word Processing Program Directions:

Google Docs Accessibility Quick Tips 

Mac Pages Accessibility Quick Tips

Creating Accessible PowerPoint Presentations

Microsoft PowerPoint presentations should be created using the following accessibility guidelines: 

Microsoft PowerPoint Accessibility Checklist

Microsoft PowerPoint Accessibility Quick Tips 

Creating Accessible PDFs

It is critical for faculty and staff to create and ensure PDFs are accessible in order to provide equal access to documents for students with vision or reading impairments who rely on text-to-speech software.

Software programs such as Adobe Acrobat/Professional and ABBYY Fine Reader have Optical Character Recognition (OCR) capability to create an accessible PDF.

Options for providing PDF accessibility:

  1. You may download a free 30 day trial of Adobe Acrobat Pro at https://www.acrobat.com/free-trial-download.html.
  2. Adobe Acrobat Professional is available on the iMac desktops in the Bartle Library Pods.
  3. The Libraries Course Reserves service will post accessible course content to Blackboard.

Directions for determining if your PDF is already accessible, and how to create accessible PDFs may be found in the following link: Accessible PDF Directions.

Tips to Remember
  • Create high quality, high resolution scans of the original print material to ensure access. If the original scan is blurry, contains underlining or writing in the text, OCR software may not be able to decipher the text, and the document will not be able to read aloud by assistive technology.
  • Adobe Acrobat/ Professional is capable of converting many different types of files into an accessible PDF. If you have a document scanned as a GIF, JPEG, PNG, TIFF, or Microsoft Office file, any of these can be made accessible for your students.
  • Some, though not all, PDFs downloaded from online databases, journals, or publishers may already be in an accessible format.

Batch Processing

If you have multiple PDF's to OCR, you may want to "batch process" the files. Batch processing refers to processing files in a group, meaning you may run OCR for an entire folder of inaccessible PDFs. The directions for Batch Processing may be found in this link: Batch Process Directions.

Multimedia

Multimedia should be identified and created using the following accessibility guidelines:

Best Practices for Creating Captions

Audio & Video Accessibility Guide (Google Doc)

Creating Captions in Camtasia

Camtasia is a screen recording software that you can use to record, edit, produce and share course content.

Elisabeth Gray, a Training Associate and Camtasia expert at the UCTD graciously created the following "How to Caption in Camtasia" video:

Additional Resources:

Sync with Script

Add Captions Manually

Import and Export Captions

Make Videos Searchable

Last Updated: 6/16/16