Billing Procedures & Policies
Paying your tuition bill is, of course, one of the most important "to-dos." The Student Accounts Office is here to help.
ELECTRONIC BILLING: The Student Accounts Office creates your electronic bill (E-bill) based on actual registration for tuition and fees at the time the E-bill is generated. In the absence of registration, an E-bill will be generated if there is a balance from other charges such as room, dining (if applicable) or other miscellaneous charges such as Library Fines, Parking Fines, Room Damages, etc.
E-BILL NOTIFICATION: Student Accounts sends semester E-Bill notifications via email to the STUDENT to their BU email address. The E-bill notification includes the balance due, the due date, and a link to access the E-bill statement on-line via QuikPAY.
If the student would like the billing notification sent to their parents, guardian or another person, they MUST add that person as an Authorized Payer on his/her QuikPAY account. This is the only way anyone other than the student can receive electronic E-bill notification. This is also the only way to gain access to view, print and pay your student's bill.
BILLING CYCLE: Binghamton University will generate monthly E-bill statements starting in August for the Fall term and in January for the spring term. Students will receive a monthly E-bill statement via email (issued around the 1st of the month) with a balance due and a due date if a balance remains from a prior month or if there is new activity on the account. PLEASE NOTE: It is important to review your QuikPAY account regularly.
DUE DATE & FEES: If payment is not made in full by the due date on the E-bill statement, the account is subject to a $30 fee on each billing statement.
PAYMENT PLANS:Binghamton University has partnered with Nelnet Business Solutions to offers an affordable, web-based payment plan. The payment plan provides you with the opportunity to divide your student account payments into equal installments for a specified number of months. The payment plan option is offered to you interest-free, and depending on when you enroll, will allow you to spread your payments over a period of up to four months (Fall: Aug, Sep, Oct, Nov; Spring: Jan, Feb, Mar, Apr). A non-refundable enrollment fee of $40 per term is required to activate the payment plan. You MUST sign up on-line, payment plans cannot be processed in the Student Accounts Office. for more information click on Payment Plan on the left menu.
HOLDS: Accounts that have not signed up for a payment plan and still have a balance on their account at the end of the 6th week of classes will have an Accounts Receivable (AR) hold placed on their record. If there is a hold on the student's record, he or she will not be permitted to participate in ANY registration activities (add or drops) or obtain transcripts until the balance is paid in full.
As a New York State agency, Binghamton University is required by Section 18 of the State Finance Law to follow certain collection procedures for past due debts. (For Section 18 details please visit NYS Finance Section 18 site).
The law states: debts owed to the University that are not paid by the end of the term will be forwarded to a collection agency or the NYS Attorney General's office. Once a student's account is sent to a collection agency or the NYS Attorney General's Office, the student is made ineligible to attend the University until the debts are satisfied. Any registration for a future or upcoming term will be cancelled. The student will be assessed additional collection costs, penalties and interest. The debt will be reported to the major credit bureaus thus negatively impacting the student's credit rating.
PAYING YOUR BILL
HOW TO PAY YOUR BILL:
1. Log into BU Brain Self Service at http://www2.binghamton.edu/self-service/
2. Find the "Student Tools" menu. Click on the "Student Accounts" menu. Click on the "QuikPAY-Web Payments" and re-enter your username and password.
3. Once in QuikPAY, click on "View Accounts" to view, print and pay the bill. Payment can be made by an electronic check or savings payment (account and routing numbers required) or with a credit card (we accept all major credit cards).
4. If paying by mail, print your E-bill statement and mail to:
P.O. Box 6003
Binghamton, NY 13902-6003
Please make your check or money order payable to Binghamton University. Payments must be received in the office by the due date listed on your E-bill statement.
1. Log into BU Brain Self Service at http://www2.binghamton.edu/self-service/
2. Find the "Student Tools" menu. Click on the "Student Accounts" menu. Click on the "QuikPAY-Web Payments" Click on the "QuikPAY-Web Payments" and re-enter your username and password.
3. On the left menu in QuikPAY you will find an "Add Authorized Payer" link. If the student would like the E-bill notification sent to his/her parents, guardian or another person, they MUST add that person/s as an Authorized Payer on their QuikPAY account. This is the only way for anyone other than the student to receive an E-bill notification and to gain access to view, print and pay your student's bill.
Each time an E-bill statement is posted, the student and any Authorized Payers listed on his/her account will receive E-bill notification via email. The student's E-bill notification will be sent to their Binghamton University email account.
If there is an overpayment on the student's account, the refund will be issued payable to the STUDENT regardless of the source of payment. The only refunds issued to someone other than the student are the proceeds of the Parent PLUS Loan that exceed the charges on the account.
Paper refund checks are printed ONCE a week. Students are notified via email to pick up their refund check. If the refund check is not picked up within 21 days the check is mailed to the permanent address of record.
However, if the student signs up for Direct Deposit they will receive a refund within TWO business days (depending on your bank). If the student wishes to receive refunds directly in his/her checking or savings account they may sign up for Direct Deposit at the BU Brain.
Federal regulations and student privacy protection policies prohibit us from giving detailed information to callers unless they:
1. have the University ID (B#) for the student and
2. are the student or an "Authorized Payer"
Also, for the student's protection, email correspondence with our office will be limited to general process and policy information only.
Student Access – BU Brain Self Service at http://www2.binghamton.edu/self-service/
Authorized Payers Access – Direct QuikPAY Login at https://quikpayasp.com/binghamton/studentaccounts/authorized.do
The Student Accounts Website – http://www2.binghamton.edu/student-accounts/
OFFICE HRS: 9:00 am-3:30 pm (May 17- August 20)
9:30 am-4:00 pm (After August 20)
METHOD OF PAYMENT ACCEPTED
Payments are accepted by check (payable to Binghamton University), money order, Visa or Master Card, American Express, and Discover credit cards (No Diners Club), or cash (if paid in person). For International student payments click here.
The University is required to report to the IRS and Financial Crimes Enforcement Network (FinCEN) the receipt of cash in excess of $10,000 in a single transaction, or two or more related transactions, from the same person (or agent) received in the course of the University's trade or business within a twelve month period.
IRS Form 8300, Reporting of Cash payments Over $10,000 Received in a Trade or Business, must be filed by the 15th day subsequent to the transaction which causes the total cash payments received from that person (or agent) to exceed $10,000. The following procedures have been established to ensure the University's compliance with Form 8300 reporting requirements. For more details visit http://bingdev.binghamton.edu/administration/procedures/200series/220.htm
Paper checks and E-Checks returned by your bank due to insufficient funds will be assessed a $20 returned check charge. Payment must then be made with certified check, money order, major credit card or cash. A $30.00 administrative fee will be assessed if the returned check was for payment of your statement bill.