News

State travel to Mississippi prohibited until further notice regardless of fund source

Be advised that Gov. Andrew Cuomo has issued an Executive Order banning non-essential travel to Mississippi. Any state travel, regardless of the funding source, to Mississippi will be banned unless necessary for the enforcement of New York state law, to meet prior contractual obligations or for the protection of public health, welfare and safety. If you have questions, contact the Travel Office at 607-777-4660 or 607-777-2039. You may view a copy of the Executive Order at the following link:

https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/EO_156_Mississippi.pdf

Reminder that State travel to North Carolina prohibited until further notice regardless of fund source

Be advised that Gov. Andrew Cuomo's recently issued Executive Order banning non-essential travel to North Carolina is still in effect. Any state travel, regardless of the funding source, to North Carolina will be banned unless necessary for the enforcement of New York state law, to meet prior contractual obligations or for the protection of public health, welfare and safety. If you have questions, please contact the Travel Office at 777-4660 or 777-2039. You may view a copy of the Executive Order at the following link:

https://www.governor.ny.gov/news/no-155-prohibiting-state-funded-or-state-sponsored-travel-north-carolina

2016 Mileage Rate Change

Effective Jan. 1, 2016, the standard mileage reimbursement rate for employee travel will be 54 cents per mile. The Office of the State Comptroller Guide to Financial Information contains additional mileage information and the link is provided here.

NYS OSC Travel Tips

While it is difficult to summarize the Travel rules and guidelines as outlined by the New York State Office of the State Comptroller, here's a quick NYS OSC traveler tips sheet to help! When in doubt, contact the Travel Office for any clarification.

Travel policy changes effective April 1, 2015 per New York State Office of the State Comptroller are as follows:

- Expense reports must be submitted within 30 days of the end of the travel event.

-Travelers must provide receipts with expense reports in the accordance with the chart below:

Expense Type Documentation Required*

Charge on the State Travel Card

Receipt

Transportation by Common Carrier (e.g. train, bus, airplane, subway)

Ticket stub if purchase price is printed on the stub; receipt and ticket stub if purchase price is not printed on the stub
Taxi Receipt
Rental Car Receipt showing return time
Tolls - EZ Pass EZ pass statement with applicable charges indicated
Tolls - Cash Receipt
Gas Receipt
Day Trip Meals - Receipted Receipt
Hotels - Receipted Receipt
Miscellaneous and incidental expenses Receipt

The "no receipts necessary for miscellaneous items up to $75" rule is no longer in effect. Please keep any and all receipts from your travel event to make sure you are reimbursed for everything coverable per the NYS OSC travel guidelines and manual.

Here's a link to the notice from NYS OSC:

http://www.osc.state.ny.us/agencies/travel_advisories/travel_advisory3.htm

Lodging over per diem justification policy change

Please note:  Per NYS Office of the State Comptroller, PRIOR WRITTEN approval must be received for any lodging that will be above the area per diem rate.  On the new R&A form, there is space available to give such a justification.  The signatures of the traveler and his or her supervisor will suffice as the approval.  

 

 

Last Updated: 4/6/16