Effective Jan. 1, 2015, the standard mileage reimbursement rate for employee travel will be 57.5 cents per mile. The Office of the State Comptroller Guide to Financial Information contains additional mileage information and the link is provided here.
While it is difficult to summarize the Travel rules and guidelines as outlined by the New York State Office of the State Comptroller, here's a quick NYS OSC traveler tips sheet to help! When in doubt, contact the Travel Office for any clarification.
- Expense reports must be submitted within 30 days of the end of the travel event.
-Travelers must provide receipts with expense reports in the accordance with the chart below:
|Expense Type||Documentation Required*|
Charge on the State Travel Card
Transportation by Common Carrier (e.g. train, bus, airplane, subway)
|Ticket stub if purchase price is printed on the stub; receipt and ticket stub if purchase price is not printed on the stub|
|Rental Car||Receipt showing return time|
|Tolls - EZ Pass||EZ pass statement with applicable charges indicated|
|Tolls - Cash||Receipt|
|Day Trip Meals - Receipted||Receipt|
|Hotels - Receipted||Receipt|
|Miscellaneous and incidental expenses||Receipt|
The "no receipts necessary for miscellaneous items up to $75" rule is no longer in effect. Please keep any and all receipts from your travel event to make sure you are reimbursed for everything coverable per the NYS OSC travel guidelines and manual.
Here's a link to the notice from NYS OSC:
Please note: Per NYS Office of the State Comptroller, PRIOR WRITTEN approval must be received for any lodging that will be above the area per diem rate. On the new R&A form, there is space available to give such a justification. The signatures of the traveler and his or her supervisor will suffice as the approval.
Last Updated: 2/18/15