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2015 Mileage Rate Change

Effective Jan. 1, 2015, the standard mileage reimbursement rate for employee travel will be 57.5 cents per mile. The Office of the State Comptroller Guide to Financial Information contains additional mileage information and the link is provided here

Travel policy changes effective April 1, 2015 per New York State Office of the State Comptroller are as follows:

- Expense reports must be submitted within 30 days of the end of the travel event.

-Travelers must provide receipts with expense reports in the accordance with the chart below:

Expense Type Documentation Required*

Charge on the State Travel Card

Receipt

Transportation by Common Carrier (e.g. train, bus, airplane, subway)

Ticket stub if purchase price is printed on the stub; receipt and ticket stub if purchase price is not printed on the stub
Taxi Receipt
Rental Car Receipt showing return time
Tolls - EZ Pass EZ pass statement with applicable charges indicated
Tolls - Cash Receipt
Gas Receipt
Day Trip Meals - Receipted Receipt
Hotels - Receipted Receipt
Miscellaneous and incidental expenses Receipt

The "no receipts necessary for miscellaneous items up to $75" rule is no longer in effect. Please keep any and all receipts from your travel event to make sure you are reimbursed for everything coverable per the NYS OSC travel guidelines and manual.

Here's a link to the notice from NYS OSC:

http://www.osc.state.ny.us/agencies/travel_advisories/travel_advisory3.htm

Lodging over per diem justification policy change

Please note:  Per NYS Office of the State Comptroller, PRIOR WRITTEN approval must be received for any lodging that will be above the area per diem rate.  On the new R&A form, there is space available to give such a justification.  The signatures of the traveler and his or her supervisor will suffice as the approval.  

 

 

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Last Updated: 1/12/15