Skip header content and main navigation Binghamton University, State University of New York - Travel
Tree near Academic Building


Governor Cuomo Lifts Ban on NYS Employee Travel to Indiana

Over the weekend, New York Governor Andrew Cuomo lifted the state employee ban on travel to the State of Indiana.

2015 Mileage Rate Change

Effective Jan. 1, 2015, the standard mileage reimbursement rate for employee travel will be 57.5 cents per mile. The Office of the State Comptroller Guide to Financial Information contains additional mileage information and the link is provided here.

NYS OSC Travel Tips

While it is difficult to summarize the Travel rules and guidelines as outlined by the New York State Office of the State Comptroller, here's a quick NYS OSC traveler tips sheet to help! When in doubt, contact the Travel Office for any clarification.

Travel policy changes effective April 1, 2015 per New York State Office of the State Comptroller are as follows:

- Expense reports must be submitted within 30 days of the end of the travel event.

-Travelers must provide receipts with expense reports in the accordance with the chart below:

Expense Type Documentation Required*

Charge on the State Travel Card


Transportation by Common Carrier (e.g. train, bus, airplane, subway)

Ticket stub if purchase price is printed on the stub; receipt and ticket stub if purchase price is not printed on the stub
Taxi Receipt
Rental Car Receipt showing return time
Tolls - EZ Pass EZ pass statement with applicable charges indicated
Tolls - Cash Receipt
Gas Receipt
Day Trip Meals - Receipted Receipt
Hotels - Receipted Receipt
Miscellaneous and incidental expenses Receipt

The "no receipts necessary for miscellaneous items up to $75" rule is no longer in effect. Please keep any and all receipts from your travel event to make sure you are reimbursed for everything coverable per the NYS OSC travel guidelines and manual.

Here's a link to the notice from NYS OSC:

Aging Travel Amnesty

We will have a "Travel Expense Report Amnesty" period for travelers with aging travel expense reports (for travel pre-April 1st) that need to be submitted for reimbursement.  Your deadline for submitting ancient travel expense reports (that will be reimbursed by your NYS funds...8 digit funding accounts) is:

Friday, May 15, 2015 !!

These travel expense reports need to be stamped in by The Business Office and be "payable ready" by that date...which means that when they get to the Business Office, they are ready to pay and have all pertinent documentation included.  Any aged travel expense reports received after that day or are incomplete will be returned unpaid to the originating department.

Lodging over per diem justification policy change

Please note:  Per NYS Office of the State Comptroller, PRIOR WRITTEN approval must be received for any lodging that will be above the area per diem rate.  On the new R&A form, there is space available to give such a justification.  The signatures of the traveler and his or her supervisor will suffice as the approval.  



Connect with Binghamton:
Twitter icon links to Binghamton University's Twitter page YouTube icon links to Binghamton University's YouTube page Facebook icon links to Binghamton University's Facebook page Instagram

Last Updated: 4/6/15