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Rental vehicle

Rental Vehicles


Rental of 15 passenger vans is not allowed under any circumstances - including rental with removal of back seats. This is in response to the SUNY-Central University advisory of the potential for life threatening situations involving 15 passenger vans. This advisory stems from the National Traffic Safety Administration warning titled 'Rollover Propensity Of Fifteen Passenger Vans Due To The Static Stability Factor."

What You Should Know About Daily (Under 30 Days) Vehicle Rental

If opting to use your personally owned vehicle when a rental vehicle is available, reimbursement will be the lesser of the rental vehicle rate or Personal Car Mileage rate.

The Enterprise / National Calculator or Hertz Current Calculator should be used when personal car mileage is being claimed in lieu of renting. If a rental vehicle is less expensive and personally owned vehicle is used, reimbursement will only be at the rental vehicle rate. Using any car class other than compact or standard will need to be justified.

Vehicle Liability

New York State is protected for operation of vehicles owned, rented or used on its behalf, under our Self Insurance Program for auto liability.The Provinces of Ontario and Quebec have a reciprocity agreement exempting the State from the requirement for a Canadian Nonresident Inter provincial Motor Vehicle Insurance Card.

If an Employee is sued as a result of an accident in a rental vehicle, then the rental car company's insurance policy will defend and pay any award up to the limits carried by the rental car company. If the suit is for more than the coverage, the employee must request Public Officers Law Section 17 coverage from the Attorney General in writing within five days of the notification of the suit. If the employee was acting in the course of employment and the act was not malicious or intentional, the Attorney General may grant defense and indemnification for any award made.

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Last Updated: 10/13/15