Withdrawing from Classes
The law prohibits payment of VA benefits for a course from which the student withdraws, or for a course that the student completes but receives a grade which will not be used in computing requirements for graduation. The University is required to promptly report any change in enrollment, or receipt of a non-punitive grade, that affects the receipt of VA educational benefits. Students are required to report within 30 days any change in enrollment or the receipt of a non-punitive grade to our office to avoid an overpayment.
Reporting Change of Enrollment
If you drop or add a course which changes your training time (full to half time, etc), even if you withdraw from a class after the semester is completed, please inform us immediately.
Veterans receiving benefits under Chapters 30, 1606 and 1607 must verify their enrollment each month to the VA in order to receive payment for that month. This monthly verification can be done by one of two systems:
A telephone system using Interactive Voice Response (IVR), by dialing 1-877-823-2378 and following the instructions provided, or
An Internet program called WAVE (Web Automated Verification of Enrollment), by logging onto the WAVE link on the VA’s website and following instructions.
Once either system tells you that you are certified for the month, payment can be expected within 10-14 days, or 3-5 days if direct deposited. Students must still notify the Office of Veterans Services if their enrollment changes, even though the change has been reported to the VA on WAVE.
Students may elect to have their monthly checks deposited directly into their bank accounts. If you have not already chosen this payment method, you may go to the WAVE system on the VA’s website to make this change.
If you wish to make up a payment schedule with the Office of Student Accounts, you must first request a Deferment Letter from the Office of Veterans Services. This deferment is for tuition payments only; you will still need to pay all applicable fees up front.
For general information on benefits available to veterans, visit the VA’s website: www.gibill.va.gov.