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Significant change to Moving Expenses Reimbursement-Taxable Income

Effective January 1, 2018 - All moving expense reimbursements paid to or for employees are taxable income to the employee. This starts with payments in 2018 even if previously negotiated in 2017.

It is important to understand and communicate this impact during negotiations of employment and planning.

2018 Moving Mileage Rate Change

Effective Jan. 1, 2018, the standard moving mileage rate will be 18 cents per mile. The Office of the State Comptroller Guide to Financial Information contains additional mileage information and the link is provided here.

Expenditure Guidelines

Wish you knew what is and isn't covered with your New York State Funds? Click here to see the Expenditure Guidelines.

Business System Available

The BU Business System (BUBS) and Business Intelligence (BI) are now active and operational.  For additional information, system sign-on links, etc., please access the Business System "Portal" at   If you have any questions, please contact the Business Office or Human Resources.

Receiving Requirements

Please remember that no invoices can be processed for payment without an accompanying short form receipt created in the Binghamton University Business System.  Please click here for further instructions on how to create a short form receipt.

Personal Reimbursement/Fellowship Payment Changes

A purchase order is not needed in order to reimburse an employee/non-employee. Effective July 1, 2013 a purchase order is no longer needed in order to reimburse an employee/non-employee.  Examples of this type of payments are: fellowship payments, personal reimbursements, hosting, moving expense reimbursements and book stipends. If there are any questions on this procedure, please call 7-6100 or email for help.

Last Updated: 3/14/18