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Human Resources Masters & Coordinators

This information is for University HR Masters and HR Coordinators.

HR Forms

HR Reports & Label Request Form

Extra Service / Dual Employment

Frequently Asked Questions
Honoraria Payments for International Guest Speakers and Lecturers
Human Resources Documents
Policies for Business Systems
Request HR Forms Access
Salary Schedules
Volunteer Appointments

HR Transaction Forms

(Formerly Oracle Smart Forms)  

 Click here for HR Forms

Please note browser requirements:

You can now use Google Chrome, Mozilla Firefox - any version higher than 18 or Safari. Internet Explorer does not work yet.

Mozilla Firefox may be downloaded from

Please note:  If you experience any trouble with the application you may need to clear your browser cache, close the browser and then try again.  Click here for  instructions for doing so in Mozilla, Internet Explorer and Google Chrome.

You will sign into the HR transaction form using your campus PODS username and password.  

You must have attended training to have the appropriate access assigned.

HR Forms Training Document:

HR Forms Training PowerPoint (1.6 MB)

Generic Line Numbers for use on Position sub-tab of HR Forms (Student Payrolls Only)

Please use the line listed below on all HR Forms for the payrolls listed below. Please note, for the Faculty/Staff payroll (28020), please use the line number provided to you from Human Resources in your Position Request approval.





Graduate Assistant (28029)



Teaching Assistant (28029)



Student Assistant (28021)



Federal College Work Study (28023)


Steps to Request HR Forms Access

Please note:  If you had access to submit Smart forms in Oracle and you attended training for the new HR Forms - your supervisor does not need to complete these steps.  You will be provided access to the new forms.

  1. Employee must attend mandatory training.  You may register for HR Forms training through the University Center for Training and Development.
  2. The employee will notify his/her supervisor when the training has been completed.
  3. HR will grant the access to the employee.
  4. For HR related access questions please contact Vicki Metritikas or Jonathan Roma.

HR Reports & Label Request Form

Requests for HR data reports will be fulfilled through this form.

This form is for the campus use of Binghamton University HR Coordinators and HR Masters only.  All HR provided reports are confidential documents.

All requests for HR data will be verified that the requester has received the appropriate training and been provided with either HR Coordinator or HR Master level access to this data.  In addition, a signed agreement to protect confidential information form must be on file for anyone who submits a request for HR data.

Label requests are now processed through this form.  

Campus label requests are only available to internal campus constituents and all requests must relate to activities or programs sponsored by the University or its operating units.

Approved label requests will be provided in Excel format and is to be used solely for the approved request and may not be used for any other purpose, shared, or disseminated to any other party.

Options for printing labels include, but are not limited to:

  • By the requestor - creating labels via mail merge and printing in office.
  • Print Solutions - providing a print ready Word document or PDF file to Binghamton University Print Solutions. They do require that the requestor provide the labels, as they do not maintain stock. There is a fee for this service.
  • Outside Vendor – services and document formats required for printing vary by vendor. Some are able to merge addresses from Excel directly onto a mailing.

Please note:  You will be required to log-in to your campus Bmail account to submit a request.

Click here for a list of fields included in each report

HR Data Report Request Form

 *All requests will be filled within 3 business days and emailed to the requestor in Microsoft Excel format, password protected. The Password will be sent by separate email.

Policies for Business Systems

HR Payroll Processing Requirements

Binghamton University Computer and Network Policy

Agreement to Protect Confidential Information

  Human Resources Documents

All of the forms and documents below are also available on our Forms page

Position Request Form for State Payrolls (online form)

Organization Request Form

Obligation and Payroll Appointment Dates

2018-2019 Academic Year

2019-2020 Academic Year

HR Transaction Processing Deadlines

2019-2020 Faculty/Staff & GA/TA

2019-2020 Student Assistant and Federal College Work Study

Payroll Calendars

2018-2019 Payroll Deadlines for Timesheets Coded UUP-HRY, CLS-HRYA & CLS-HRY

Helpful Documents

Appointing to Faculty Titles

Extra Service / Dual Employment

Please visit our Extra Service/Dual Employment page.


Please visit our Managers and Supervisors page.

Honoraria Payments for International Guest Speakers and Lecturers

Not all visa holders are eligible to receive payment; therefore, discussing this prior to making any commitments to the presenter is very important.  Click here for additional information.

Salary Schedules

Please visit our Salary Schedule page.


University Center for Training & Development - View and register for upcoming training sessions

If you cannot find a scheduled training session that will work for you, individual training sessions are available by appointment only. Please contact Jonathan Roma or Vicki Metritikas for more information.

Volunteer Appointments

Click here for instructions to appoint volunteer and non-salaried employees.  All University volunteers must be documented for liability and workers' compensation reasons.  Additional services such as library privileges and parking may be available to volunteers.


Human Resources maintains the following listservs to assist in the sharing of important human resources and payroll information:

HR Masters

HR Coordinators

Please contact Jonathan Roma or Vicki Metritikas if you feel you should be added or removed from one of these listservs.

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Jonathan Roma

Manager of Professional Employment

(607) 777-3321

Vicki Metritikas

Assistant Director of Human Resources, Systems and Operations

(607) 777-6613

Last Updated: 6/3/19