Storage: Backup Your Files

Backup your files

Data Storage and Backup

A backup is a second copy of all your important files. Rather than storing it all in one place you should keep an additional copy someplace safe.

WHY DO I NEED TO BACKUP?

Did you know that a large number of people lose their important files every day? Just think, one small event like a phishing scam, a virus, or accidentally dropping your laptop, can destroy important information saved on your machine.

Some facts from worldbackupday.com:

  • 30% of all users have never backed up their files
  • 29% of all disasters are caused by accident
  • 1 in 10 computers are infected with a virus each month.

DATA STORAGE & BACKUP RESOURCES

U-Drive | Mapping Drives | Drive File Stream

PERSONAL NETWORK STORAGE: H DRIVE

The "H Drive" provides an initial 5 GB of network storage space used by staff, and faculty. You can request this storage option and more storage by contacting the Help Desk or submitting a request through ServiceNow. Mac H DRIVE and Windows H DRIVE.

ITS does incremental backups of the H Drive. This means that we take the deltas for the data based on the backup schedule and add those to the backup files system nightly. We keep 3 active copies of any file- i.e. if you have a word document that you modified each day for a few days, we would have the current file, and the previous 2 incremental versions. When a file is deleted from a server, it gets tagged as deleted in the backup system. A clock then starts and after 90 days, the file is permanently deleted from the backup system. If you need a file recovered, contact the ITS Help Desk as soon as possible.

Department Network Storage: S DRIVE (bushare.binghamton.edu\departmentdrivename)

Departments can request an “S Drive” to store and share departmental files with staff/faculty in a specific department. You can request this storage option by contacting the Help Desk or submitting a request through ServiceNow.  Mac S DRIVE and Windows S DRIVE

ITS does incremental backups of the S Drive. This means that we take the deltas for the data based on the backup schedule and add those to the backup files system nightly. We keep 3 active copies of any file- i.e. if you have a word document that you modified each day for a few days, we would have the current file, and the previous 2 incremental versions. When a file is deleted from a server, it gets tagged as deleted in the backup system. A clock then starts and after 90 days, the file is permanently deleted from the backup system. If you need a file recovered, contact the ITS Help Desk as soon as possible.

U-DRIVE

Student Network Storage (U-Drive) provides students with 5GB of local network storage for the academic year. This storage is ideal for students who are working with data files that require faster input/output for image manipulation, graphics, CAD Systems, etc. Most of this work would occur in computer labs or in the BingView (VDI) environment.

U-Drive storage can be requested by faculty for an entire class or by individual students who need local network storage for working with larger sized files. For more information, click here.

GOOGLE DRIVE

All students, faculty and staff have the option of using Google Drive (included with Google Apps), which offers cloud storage. Google Drive is a convenient option available to Binghamton University as a collaboration and backup tool. Go to the Google Apps page for more information.

Windows and Macintosh Users

Download the Drive for Desktop application from Google's website: https://www.google.com/drive/download.

Install the application once it is downloaded.

Run the program, sign in with your B-Mail account (username@binghamton.edu), and follow the on-screen guide to complete the process.


MORE INFORMATION can be found on our IT Self Service Knowledge Base:

https://binghamton.service-now.com/sp?id=kb_article&sys_id=845c27e3db93ef00111ff15aaf9619bb

https://binghamton.service-now.com/sp?id=kb_article&sys_id=a569eb23db93ef00111ff15aaf961942


BACKING UP TO AN EXTERNAL HARD DRIVE

You'll need an external hard drive for these next steps. Find one that holds more space than your computer does. For example, if you have a 250GB hard drive in your computer, you should look to get a 500GB or larger external drive to back up to.

Windows Backup & Restore

macOS Time Machine 

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If you need additional help with backing up your work, go to the ITS Help Desk page or call the Help Desk: 607-777-6420.