Reader Services and Resource Sharing

Bartle Reader Services Desk (607) 777-2194   |

Newcomb (607) 777-3930   |   Science (607) 777-2166   |   UDC (607) 777-9225 



Reader Services staff oversee Circulation, Course Reserves, library accounts, and study spaces in each of the Libraries' locations. Resource Sharing staff members manage our Interlibrary Loan and Document Delivery services.

Borrow, Renew, Return


Borrowing Privileges


 Borrower Type

 Item Limit 

 Loan Period* 

 Current faculty & staff;

 Graduate students


1 year




6 weeks

 Binghamton alumni;

 Current SUNY students, faculty 

 and staff


6 weeks

 NYS residents within 50 miles 

 ($25 annual fee)


6 weeks

 Visiting faculty and scholars


6 weeks


Binghamton University students, staff, and faculty are issued university IDs which serve as library cards. All other patrons can visit the Reader Services desk at the Bartle Library to obtain a library card. Patrons are responsible for all transactions charged with their ID or Library cards, and for checking their Binghamton University or other officially designated email for notifications regarding library accounts and materials. 

Library materials may not be taken from the Libraries unless those materials have been properly checked out or authorization for removal has been given. The willful mutilation or unauthorized removal of library materials is subject to prosecution under New York State law. The Libraries are equipped with an electronic security system to deter theft. In addition, identified Libraries staff may search bags, briefcases, etc., at the Libraries' exits to ensure compliance with these regulations.

*Certain items have defined loan periods, regardless of patron status. For example, DVDs, CDs, and bound periodicals have a two-week loan period.

Proxy Borrowing

When authorized by the Head of Reader Services, an individual sponsor may designate a proxy borrower on an account in good standing. Sponsors are responsible for material that is checked out on their account by authorized proxy borrowers. Sponsors are also responsible for returning these materials to the Libraries by their due date. All materials are subject to recall. 

The Libraries reserve the right to restrict access to proxy borrowing privileges. 

Due Dates

All materials are due on the date due unless recalled by the Libraries, in which case the loan period is reduced. Courtesy reminders are sent to borrowers 7 days in advance of the book's due date. If email is not available, a paper notice is mailed. A one-day grace period is granted for materials from circulating collections. The grace period DOES NOT apply to books that have been recalled, bound periodicals, or materials in Reserve and non-circulating collections. Materials returned four days after the due date accrue fines from the original due date.

As a courtesy, an email notice is sent one week before the library material is due. The Libraries use the University's email accounts as a primary communication resource - for notification of available materials, overdue notices, and late fees. It is the borrower's responsibility to forward mail from those accounts to commercial email accounts if they are used. Lack of mail delivery does not excuse the borrower from responding to any notices. An overdue notice is sent 4 days after the item is due. A reminder of the overdue item is sent when it is 11 days late. If the item is not returned 1 week after this reminder, the item is considered lost and the library will send an invoice for the material.


View your library account online to renew your books, or give us a call if you'd prefer. If you have your books with you, visit the Reader Services desk at any Libraries location to renew your books with staff.


Materials can be returned to the Bartle, Newcomb, Science or UDC Library Reader Services Desks. A receipt will be provided upon request for in-person returns only.

Exterior book bins are also available at the entrances to the Bartle and Science Libraries, and at the loading dock between the library and engineering buildlings. Course Reserves items must be returned to the Newcomb Reading Room; after hours, return to the blue Newcomb Reading Room return bin.


The Libraries reserve the right to recall items from all patrons, reducing the loan period. Notification of recalls will be sent via email; all Libraries users are responsible for checking their Binghamton University or other officially designated email. Material must be returned by the date given on the recall notice, regardless of the original due date.


If an item in our catalog is not checked out and you cannot find it on the shelf, you may request a search at any service desk. Staff will communicate the item's search status via email.

Request an Item from the Library Annex

If a book is housed in the Library Annex in Conklin, click on the Request link that appears next to that item in the online catalog to have the item delivered to a pickup location. Requested items are generally available within two business days at the designated service desk and held for one week.

Fines and Fees 

A fine structure for the late return or late renewal of library materials has been established to assure all patrons maximum access to Library materials. Repeated, flagrant violations will be considered cause for suspension of borrowing privileges.

Circulating books: $0.50/day per book to a maximum of $15 per item.

Recalled books & non-circulating items: $1/day to a maximum of $15 per item.

Reserves material: Reserve fines continue to accrue when the Libraries are closed. Hour loans: $0.05/minute per item to a maximum of $50. Next Day loans: $5/day per item to a maximum of $50.

Interlibrary Loan material: $1/day per item, with replacement fees at the discretion of the lending library if the material is lost. Lending fees exceeding $30 per item will be passed on to the requestor.

Videos & DVD’s: $5/day to a maximum of $50 per item. 

Journals: $5/day to a maximum of $50 per item.

Laptops: $.25/minute with a $2,200 replacement fee after 24 hours. 

iPads: $.25/minute with a $350 replacement fee after 24 hours. 

Damaged items: Borrowers will be billed for items which are returned damaged. 

Lost items: Lost items incur a minimum $75 fine, plus a $20 processing fee, with a sliding scale for titles of higher value. With prior approval of the Head of Reader Services, a borrower has the option of giving the Library a new, exact replacement of a lost book, in lieu of paying lost book charges. A $20 processing fee will still apply. If a lost book is returned within 90 days, the lost book charge is removed and the maximum late fine is reinstated.

Fines may be paid during regular business hours in the Library Cashier's Office with check, money order, Mastercard, Visa, American Express, Discover or BUC$. Binghamton University student fines and fees are forwarded to Student Accounts for collection after three days, at which time they may also be paid through BU Brain or at the Student Accounts Office. Fines must be paid in order to register for classes or obtain a transcript or diploma.

Community borrowers may pay fees and fines only at the Bartle Library.


Library Account

Students, faculty, and staff may access their accounts here.

Community borrowers click here.

Having trouble? Call Reader Services at (607) 777-2194.

Study and Research Spaces

All Libraries locations provide a variety of study environments to suit your needs.

Group Study Rooms

In the Bartle Library and Science Library, group study rooms are available to all Binghamton University students through our reservation page

Locked Study Carrels

Library study carrels are available for registered graduate students based upon an agreement by the Library and the Senate Library Committee. Assignments are based on the following priority groups.

    • First: PhD students who are designated as ABD by Binghamton University
    • Second: PhD students who have already completed their master's degree
    • Third: other graduate students

If you fall into one of the categories above, you may fill out an Application for Locked Study Carrel. Occupants are expected to adhere to the guidelines, including vacating the carrels at the expiry date. Failure to comply with study carrel guidelines will result in termination of study carrel privileges.


  1. The Library does not assume any responsibility for personal property, including private computers, left in study carrels by occupants.
  2. All study carrels have been provided with a connection to the Binghamton University network. All computers located in study carrels must be powered off when the occupant is not present. Computers that are left on may be powered off by Library staff. Due to security concerns, private computers may not be configured to function as a server or host server-type services to remote users. Study carrel occupants are expected to comply with the Binghamton University Computer and Network Use Policy. Violations will result in immediate suspension of services.
  3. All Library materials in study carrels must be charged out to the carrel occupant. Study carrels will be checked regularly; books and periodicals not charged will be removed. A notice will be left for materials not properly charged to patrons. A second notice will constitute grounds for automatic termination of carrel assignment during an academic year.
  4. Smoking, appliances, heating and cooling devices are prohibited in all study carrels. New York State Public Health Law 13-E prohibits smoking in the Library, including the use of e-cigarettes. Although eating is allowed in study carrels, food items and food waste may not be left in study carrels at any time. Drinks must be kept in containers with lids.
  5. Objects are not to be attached in any manner to study carrel walls, doors or glass panels. Due to safety and security considerations, any material covering glass panels will be removed.
  6. Carrel occupants must indicate use of the carrel by initialing sign-in sheets. If the indications are that the person to whom the study carrel is assigned is not using the carrel at least once a week, it may be reassigned to another patron. Reassignments will not be made without notice. When, under special circumstances, a carrel occupant will not be using the carrel for an extended period (two weeks or more), the occupant must notify Reader Services staff.
  7. Study carrels are not to be shared without prior approval. Carrel occupants who allow unauthorized use of their carrels are subject to termination of their carrel privileges.
  8. If a carrel occupant reports (s)he has lost their carrel key, a $50.00 lock change fee will be assessed to reimburse fees charged to the Library.
  9. If a carrel is not vacated by the date the assignment expires, occupant will be assessed a $50.00 lock change fee and a hold will be placed on Library and Registrar records. This procedure is necessary to protect each occupant's privacy and personal property.


Faculty Research Room

The Faculty Research Room is a quiet room where up to two faculty can conduct research. Access to this room is requested at Bartle Library's Reader Services desk. Access to the Faculty Research Room is granted on a first come, first served, basis, and cannot be extended beyond the time the faculty person is in Bartle Library or past midnight. 

Course Reserves

Course Reserves increase availability and use of course materials by providing centralized access to items in both electronic and physical form. Services include scanning and uploading texts to myCourses, as well as housing physical collections of course materials in the Newcomb Reading Room and in the University Downtown Center. 

Instructors are invited by library staff to submit Course Reserve requests

Resource Sharing: Interlibrary Loan and Document Delivery Services

Interlibrary Loan services expand the range of materials available for research and instruction by obtaining items from libraries around the globe. Document Delivery services allow faculty and students to request items owned by the Libraries for delivery at any Reader Services location or via email. 


Last Updated: 6/26/19