Restarting the Libraries · Coronavirus Library Services FAQ

Interlibrary Loan and Document Delivery Services

Request an item through Interlibrary Loan. 

Interlibrary Loan services expand the range of research materials available for instruction and scholarship. Materials which are not owned by the Binghamton University Libraries, may be obtained from other libraries through Interlibrary loan. Materials held by the Binghamton University Libraries may also be requested for delivery to your preferred branch library. 

Interlibrary Loan will not borrow required textbooks for a Binghamton University course. Visit the Libraries' Course Reserves page to see if your textbook is available to borrow. 

Binghamton faculty, staff or students embarking on a research project or planning on submitting more than 25 loan requests in a week are encouraged to contact the Interlibrary Loan Department and/or their subject librarian before submitting requests.

How to Contact US

  • Email:
  • Phone: 607-777-4985
  • Fax: 607-777-4848
  • Address:
    Binghamton University
    Bartle Library – Interlibrary Loan
    4400 Vestal Parkway East, Box 6012
    Binghamton,NY 13902-6012 USA

Circulation and Reference staff members can assist with Interlibrary Loan questions or request that an ILL staff member contact you.

Who May Borrow

Currently affiliated Binghamton University faculty, students, and staff engaged in research and research associates are eligible.

You must have a valid Binghamton University ID and a University email account ( in order to register. Communication about your Interlibrary Loan (ILLiad) requests are handled through email.


Interlibrary Loan requests are submitted online using ILLiad. Eligible users must register by going to the Libraries' home page and clicking on "Interlibrary Loan (ILLiad)". From there, you will be directed to log in using your Binghamton University Computer Account (PODS) username and password. For registration assistance, please contact the Interlibrary Loan Department.


Physical materials may take two to four weeks to arrive, and electronic materials may take a week or less to arrive. Special formats or unique titles may take a longer period of time.

When materials arrive, an email is sent to your Binghamton email address. Physical materials may be picked up at the Bartle, Science or University Downtown Center Reader Services desks. Your Binghamton University ID card is required pick up all physical materials.

Physical materials borrowed from other libraries are available to pick up until their due date. If they are not picked up by their due date, they will be returned to the lending institution.

Physical materials requested from Binghamton's collection are held for 10 days after the email notification is sent. If they are not picked up after 10 days, they will be returned to the shelf. 

Electronic items are delivered as PDF files to your ILLiad account and will be available for 30 days.

Loan Periods & Renewals

Loan periods vary depending on the policies of the lending library, but typically range from 4-8 weeks. The date due indicates the date materials must be returned to a Reader Services desk. Some restrictions on use of materials may be in place by the lending library. For example, if the material has a "Library Use Only" condition, it may only be used in the library. 

Unless a non-renewal has been specified, you may request a renewal in-person or online via your library account, up to three times. Please visit a Reader Services desk to renew materials after the 3rd renewal. Renewals are at the discretion of the lending library and if a renewal is denied by the lending library, you will receive communication to your Binghamton email about the new due date. 


The following cannot be borrowed through Interlibrary Loan: 

  • eBooks 
  • Textbooks required for a Binghamton University course

    We may have difficulties or be unable to borrow the following materials: 

  • Textbooks (not required for a Binghamton University course) 
  • New materials
  • Test preparation materials
  • Software
  • Reference books or whole journal issues
  • Audio/Visual (such as DVD's or CD's)
  • Rare books and dissertations

    Physical items obtained through Interlibrary Loan cannot be shipped to distance students as items must be picked up at a circulation desk.

    The Libraries must comply with U.S. Copyright Law and publisher licenses. After more than five articles from a journal published within the last five years are requested, (per calendar year), additional copyright fees may apply.

    Fees and Fines

    Occasionally, costs are assessed by the lending library or through copyright royalties. The Binghamton University Libraries will pay up to $30.00 per item. Requestors will be contacted if the fee exceeds this amount. If the requester agrees to pay a fee, it will be added to their QuikPay account after the material has arrived or has been made available electronically. 

    Overdue fines accrue at a $1.00 per day. Abuse of ILL privileges may result in suspension of those privileges.The assessed fee does not include subsequent fees for lost, damaged or overdue items, if applicable.

    Borrower Responsibility

    Patrons are responsible for the material borrowed and are liable for replacement costs charged by the lending library if material is lost. Damaged materials may have costs for repairs. Material must be returned by the stated due date in the same condition it was received with the book bands still in place. Patrons will be placed on the University Obligations System for materials lost, damaged or overdue.


    The Binghamton University Libraries membership in the Research Libraries Group (RLG) allows Binghamton faculty, emeritus faculty, students, and academic and professional library staff onsite access to the collections and services of institutions participating in the RLG Shared Resources (SHARES) Program.

    • Onsite access includes the privilege of using material in the building. On-site access does not grant borrowing or interlibrary loan privileges.
    • Everyone should be encouraged to visit during regular business hours. A telephone call in advance may be needed to confirm library hours.
    • Where building access is controlled, onsite visitors will be asked to present their Binghamton valid ID card. Additional identification may be requested when a picture ID is not used.
    • Where stack access is controlled, faculty and graduate students showing a valid ID will be accorded stack access under the same policies applied to local faculty and graduate students. Visiting undergraduates may or may not be granted stack access. Access to special or restricted collections or materials is also possible if arranged in advance.
    • Visitors can expect to receive reference services, photocopy and database search services at the local constituency rate, and other services available to comparable patrons at host institutions.
    • Onsite access does not apply to alumni, retired faculty (except for emeritus faculty), courtesy or fee borrowers, spouses, or docents.

    Consult Partners  for details of individual library policies and practices.


    Last Updated: 6/18/20