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Payroll Deduction for the Collection of Parking Fines

Responsible Office: Parking Services

Policy Type: Security and Safety

Policy Number: 850

Last Date Revised: 1/30/18

Pursuant to the authority cited below, administrative fines assessed for the violation of University parking regulations may be deducted from the salary and wages of University employees if such fines are not paid voluntarily.

Prior to resorting to the payroll deduction process for the collection of parking fines, every effort is made to encourage an employee to make payment voluntarily. This collection effort includes the parking ticket itself, and follow-up letters sent from the Parking Services Office.

These follow-up letters are sent at an early date so that parking fines may be cleared before the deduction process is implemented. Further, a parking fine procedure has been provided. (Please refer to procedure 851, "Appeal of Parking Tickets".)

When the above efforts have failed to result in payment in outstanding fines, such fines may be deducted from the salary or wages of the person. This is accomplished with the following guidelines:

1. Payroll deductions may be made when an employee accumulates unpaid fines, or

2. When an employee leaves State service.

(NOTE: Salary or wage checks are not withheld due to unpaid parking fines unless there is insufficient time for the procedure to be followed, as in the case of termination.)

The procedure for deducting from payroll checks is:

1. To deduct the uncollected fine from a payroll check, a dollar amount is entered as a deduction in PAYSR. This request must be made in writing from Parking Services to the Payroll Office.

2. For the following payroll, once a goal amount is met for the deduction, the deduction stops.

The authority for the above is described in SUNY Administrative Policy 152 (4/25/73) and the following statement prepared by the SUNY Counsel's Office:

"Chapter 148 of the Laws of 1972, adopted by the New York State Legislature enacted 362 of the Education Law authorizing the Trustees of State University to promulgate parking regulations, including the assessment of fines for the violation thereof. This legislation permits the deduction of such unpaid fines from the salary or wages of an employee of the University.

Regulations (BNYCRR, Part 560) of the Trustees enabled he Council of each state-operated institution to develop parking regulations subject to Trustees approval. The Council for the State University of New York at Binghamton has adopted parking regulations including the assessment of fines for violation thereof and the deduction of such unpaid fines from the salary of the offending employee. These regulations have been approved by the Trustees of the State University."

Last Updated: 1/30/18