Purchasing Procedures for Catered Events
Per contractual agreement for food and beverage services “The University designated vendor will have exclusivity on campus, except for those events under $200 and in the case where authentic ethnic foods and support of local establishments in is the best interest of the University”.
This policy applies to ALL sources of funding, including, State, IFR, DIFR, and Foundation.
On Campus Events
All catering purchases over $200 for events on-campus must be must be arranged with Binghamton University Dining Services. Departments can order online through Catertrax https://binghamton.catertrax.com/ and can pay with a Pcard (if less than $2,500) or with a requisition.
Requests for waivers of this policy, for reasons stated above can be found below and on the Binghamton University Dining Services website: https://binghamton.sodexomyway.com
Events held at venues off-campus can be catered by the facility or other established caterer, restaurant or food service provider.
Process to Request Waiver
Any request to waive the policy above must be submitted in writing with the following process:
- Complete the “Request for Waiver of On-Campus Catering Policy Form” https://content-service.sodexomyway.com/media/Request%20for%20off%20Campus%20Catering%20Use%20Form_tcm207-40451.pdf?url=https://binghamton.sodexomyway.com/
- Submit completed form and necessary accompanying information to the Binghamton University Dining Services Catering Office Catering@budining.edu at least 10 business days prior to event to allow for adequate review and processing.
- Requests will be responded to within two (2) business days of receipt of application.
Questions regarding this policy can be directed to Deanne Ellison, Director of Auxiliary Services at 607-777-4559.