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New York State Vendor Management System Information

The New York State Office of the State Comptroller implemented a new vendor management system with vendor information supplied from the Internal Revenue Service's database from previous W-9 submissions to the IRS.

New Vendors: State Vendor Profile

Vendors wishing to do business with SUNY Binghamton that are not in the New York State Vendor System must submit the substitute W-9 to SUNY Binghamton prior to the purchasing transaction to be set up with the vendor profile used for Purchases Orders and Payments.

Email form to OR to

Click here for Substitute W-9.

Vendor Information

Can't find the vendor you're looking for and aren't sure if the vendor is already an approved vendor in the BU Business System? Click here to send an e-mail query to the supplier listserv.  You need to have the vendor's Tax ID  number in order for the query to be completed.

Need to add a new Vendor?

Please allow a minimum of 72 hours after you request a supplier to be added.  Click here to set up a supplier.  You will need to provide the following information along with substitute W-9 form:

Supplier Name

Supplier Address

Supplier Federal ID Number

Supplier Contact Name

Supplier Contact Phone Number

Supplier Contact Email Address

If adding a business: Substitute W-9 form  is needed. If adding an individual: please provide a reason why (ex: guest speaker, interview candidate, etc).

NYS now accepts or rejects suppliers before they are added to the Binghamton University Business System.

If adding a foreign vendor please contact Charlene Richner at 607-777-2044.

Changes in Vendor Information

Once NYS accepts the vendor, we can no longer make changes to their information, including address changes. It is now the vendor's responsibility to add/update information (including address changes, names changes, merging companies) in the NYS vendrep system.  The link that can be provided to them is: There is contact information on the aforementioned webpage for the NYS Vendor Management Unit if the vendor needs assistance.

To help speed this along, vendor may notify Binghamton's Purchasing at (607)-777-2044 or email after profile update.

Last Updated: 3/14/18