Semester Withdrawal

Undergraduate - Official University Withdrawal Form (pdf, 190KB)

Graduate - Official University Withdrawal Form (pdf, 146KB) (see Graduate School section below) 

Prior to the start of classes, you may send an email to registrar@binghamton.edu from your official BMail account if you will not be attending Binghamton.

THINGS TO KNOW:

  • Mere absence from class does not constitute notice of semester withdrawal.
  • Semester withdrawal is only applicable for current fall or spring semester only; a past or future fall or spring semester withdrawal requires prior approval from Dean of Students.
  • Semester withdrawal may occur from the first day up until last day of classes for current fall or spring semester.
  • Students seeking to drop all summer or winter term courses should refer to the Continuing Education website for deadlines. The Semester Withdrawal Form can be used only for fall/spring semesters.
  • The action of semester withdrawal is noted on a student’s record as an Official Withdrawal and, in place of a regular grade, all courses will have a “W” on a student’s transcript. NOTE: If a semester withdrawal is submitted and processed prior to the semester add/drop deadline, all courses will be deleted and not marked with a “W” on a student’s transcript; no grades are recorded for students who formally withdraw before the add/drop deadline.
  • If receiving financial aid, including student and/or parent loans: Student is strongly encouraged to speak to a financial aid counselor to determine impact of semester withdrawal on current and/or future financial aid eligibility. Specifically, federal regulations state that once a student has attended more than 60% of the term (fall, spring or summer), the student is considered to have earned 100% of their aid and no adjustment to aid is needed. If the student has not attended more than 60% of the term, any unearned aid must be returned to the federal aid programs. For example, semester withdrawal prior to November 3 for the fall 2015 semester or March 24 for spring 2016 semester, will impact federal aid. Aid will be prorated based on the withdrawal date and could result in a balance due to the University.
  • Tuition & Fees Pro-ration: Refunds are given based on the following schedule in accordance to the New York State Board of Trustees policy: Week 1- 100 % tuition and fees; Week 2 - 70% tuition only; Week 3- 50% tuition only; Week 4 - 30% tuition only; Week 5 and After- No Refund. Students will be billed for any portion of unpaid tuition, fees and miscellaneous charges owed to the University. After the first week of classes, all fees are non-refundable. Students will be billed if fees are not paid. See Student Accounts for more details.
  • Campus Housing Pro-ration: Charges for room occupancy are based on the daily room rate multiplied by the number of days the student occupied the room. Vacancy is determined by the date the student removes his/her belongings from the room, completes a room inventory and returns the room keys to a member of the Residential Life Staff. Move out of room is required within 24 hours of withdrawal.
  • Meal Plan Pro-ration: The amount of a Resident dining plan refund is a percentage of the total meal plan paid for that semester, determined according to a prorated weekly schedule. No refund can be made, under any circumstances or at any time, of any part of a discretionary fund balance transferred forward from the fall to the spring semester.

Undergraduate Students Only
Special Circumstances

If an undergraduate international student (F-1/J-1 Visa): An international student must complete the Semester Withdrawal Form and go to the International Student and Scholars Services (ISSS) Office, located in the Nelson A. Rockefeller Center, for a withdrawal consultation and required signature before submitting the withdrawal form to Financial Aid and Student Records, Admissions Center, Room 112.

If an undergraduate student who is in the Educational Opportunity Program (EOP): An EOP student must complete the Semester Withdrawal Form AND visit the EOP Office, located in Student Wing, Room 233, for a withdrawal consultation and required signature before submitting the withdrawal form to Financial Aid and Student Records, Admissions Center, Room 112.

If an undergraduate student withdraws for the semester to enter active military duty: Student must complete Semester Withdrawal Form AND provide written copies of deployment orders. U.S. citizens and U.S. veterans must notify the TRIO Office for Veterans Services at 607-777-2024. International students called to military service in their homeland, before commencing with withdrawing, need to contact the International Student and Scholars Services (ISSS) Office at 607-777-2510 for information on appropriate departure procedures required under U.S. Immigration law.

If an undergraduate, non-matriculated (also referred to as non-degree or continuing education) student: Student must complete the Semester Withdrawal Form and go to the Center for Innovative and Continuing Education office, located in the University Downtown Center, room 103 for a withdrawal consultation and required signature before submitting the withdrawal form to Financial Aid and Student Records, Admissions Center, Room 112.  Email vogeen@binghamton.edu for any questions.

Graduate Students Only
Special Circumstances

If you are a funded graduate student: Student must complete the Semester Withdrawal Form and go to The Graduate School, located in the Couper Administration Building, Room 134, for a withdrawal consultation and required signature before submitting the withdrawal form to Financial Aid and Student Records, Admissions Center, Room 112.

If you are a graduate student who is called to active U.S. military duty: Student must complete Semester Withdrawal Form AND Student must provide written documentation of deployment orders to the TRIO Office for Veterans Services at 607-777-2024. Then, the student will be able to apply for a leave of absence from The Graduate School at 607-777-2151. Students on leave are excused from the registration requirement during the period of the leave. Leaves are normally granted for a period not exceeding 12 months. If possible, requests for leaves of absence should be submitted one month prior to the semester for which the leave is requested. For further details, contact The Graduate School Office at 607-777-2151.

If an international graduate student (F-1/J-1 Visa): An international graduate student must complete the Semester Withdrawal Form and go to the International Student and Scholars Services (ISSS) Office, located in LSG 500 - Bartle Library, Ground Floor - for a withdrawal consultation and required signature before submitting the withdrawal form to The Graduate School.

All students are required to indicate on the form the reason for withdrawing.  There are four (4) reasons for withdrawal: Academic, Financial, Medical or Other.

  • If “Other” is indicated, you are required to contact the Dean of Students’ staff, located in University Union West, Room 205 or via phone at 607-777-2804, to initiate the withdrawal process before going to the Graduate School.
  • If “Medical” is indicated, you are required to contact the Dean of Students’ staff, located in University Union West, Room 205 or via phone at 607-777-2804, to initiate the withdrawal process before going to the Graduate School.
  • If "Academic" or "Financial" is indicated, you are required to go directly to the Graduate School.  

Important Information about Medical Withdrawals: Students intending to withdraw for the semester for physical or psychological reasons, must contact the Dean of Students Office. Students may use this contact to initiate the Undergraduate Semester Withdrawal Process.  Students withdrawing for doctor-recommended medical reasons may be required to have their physician/therapist submit documentation to the Decker Student Health Services Center.  

Most medical insurance companies require that students be matriculated in an undergraduate program in order to continue coverage held by their parents. The Dean of Students provides this documentation to students in good standing who have submitted an assessment of their medical condition to the Decker Student Health Services Center.

Students with health issues may require additional accommodations from the University. The appropriate forms are available online for both the Decker Student Health Services Center and the Dean of Students Office (DOS). This documentation will only be reviewed by health professionals at Binghamton University. DOS staff will determine your need for academic accommodations, and the return process when you are ready to resume studies at Binghamton University. If the medical withdrawal (that is an Administrative Withdrawal with accommodations) is approved, you will receive a letter from the Dean of Students confirming that you have been withdrawn. You do not need to return the withdrawal form to Financial Aid and Student Records, Admissions Center, Room 112. The Dean of Students will communicate with all University offices regarding administrative medical withdrawals. This notification is done by administrative code in order to protect your privacy and assist you in a timely leave.

Be sure to sign and date form. Submit the completed form in a timely manner to the Graduate School. Should you have any questions about semester withdrawal or completion of the form, please contact the Graduate School at 607-777-2151 or gradsch@binghamton.edu.

Last Updated: 8/31/15