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Non-Employee Travel

In certain circumstances, Binghamton University may reimburse travel costs incurred by non-employees traveling on college related business. In most cases, non-employees may be reimbursed up to the rates that are available to employees.

Travel reimbursements to non-employees of the State of New York are processed through a Non-Employee Travel Voucher, signed by the traveler (in the Payee Certification section) and the person on Campus serving as the authorizer for the travel expense to be reimbursed (in the Supervisor's Certification section). The payee or department should complete the voucher to specify the exact purpose for the payment, as well as dates of the activity. A Request and Authorization for Travel form will also be needed, signed by the traveler and the person serving as the authorizer for the travel expense to be reimbursed (on the Supervisor's signature line) along with the appropriate eight digit New York State funding account that will be used to reimbursed the traveler.

All original receipts should be stapled to the completed Non-Employee Travel Voucher, along with the completed R&A form and documentation that explains the nature of the visit and its benefit to Binghamton University (flyer, itinerary, agenda, etc.). This information should be forwarded to the Business Office for processing.

Types of non-employee travel include candidate's traveling for interviews, travel by students, and travel by vendors including lecturers, evaluators, reviewers and those receiving honorariums.

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Last Updated: 3/16/16