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Large Programming Space Request Form

The Large Programming Space Request Form must be filled out to reserve the Mandela Room, Old Union Hall, or if the group needs a special set up for UU-120.

Outdoor Space Request Form

The Outdoor Space Request Form must be filled out for events held on the Spine, Peace Quad or campus perimeter.

UU West Stairwell Poster Request Form

Requests for posting large posters in the UU West stairwell must submitted through the UU West Stairwell Poster Request Form. 

Movie Rights Submission Form

Any group or organization that requests to show a movie on campus must fill out the Movie Rights Submission Form. Movie rights must be obtained at least five business days prior to event. 

John Arthur Café Request for Reservation

The John Arthur Café may be reserved Monday – Thursday between 5 and 10 p.m.

Reservations should be requested at least 7 business days in advance. Reservations are contingent on staff availability on the requested date and time. $15/hr fee is required including a 15 minute window for preparation and closing on each side of your reservation time. Items for sale are limited to what we have left in our cooler and baked goods case at the end of the day. Brewed coffee is not available. You may contact Sodexo Catering if other refreshments are desired.

University recognized groups may be billed. Others will need to submit $15.00 deposit which will be applied to the total fee owed at least 7 days in advance. Balance of fees must be paid three (3) business days in advance of scheduled date of reservation or the event may be cancelled.

Cancellations must be made at least three (3) business days in advance of scheduled date, or a $15.00 fee will be charged. Any cancellation made with less than 24 hour notice will be assessed a $25.00 fee.

Cash or Check accepted. Checks payable to: Foundation Account 50521

Waiver of On-Campus Catering Policy Form

All food brought to on-campus facilities must be provided by Binghamton University Dining Services (BUDS). If you would like to bring food that BUDS cannot provide, organizations will need to submit a Waiver of On-Campus Catering Policy Form. Submit the completed form and necessary accompanying information to the Binghamton University Dining Services Catering Office at least 10 business days prior to event to allow for adequate review and processing. Requests will be responded to within two business days of receipt of application. This signed form must be turned into the University Union at least one week prior to your event.

Student organizations need an approval form for all food that is not provided by Binghamton University Dining Services. Potluck meals are not permitted on campus for health and safety concerns. For more information about the details of the policy, visit the Catering Policy website.

Last Updated: 3/16/18