ISSS-BU News 03 December 2012 ISSS-BU News
An electronic news service for international students and scholars, owned by the Office of International Student and Scholar Services atBinghamtonUniversity, State University of New York
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- National Holidays for The Month of December
- Next International Coffee Hour Friday, December 7
- Fall 2012 International Student Graduation Reception Saturday, December 15
- It’s Time! Research Papers, Presentations, Final Exams - How to Survive
- Holiday Curtailment Dates for International Student and Scholar Services: Don't Delay in Getting Your Paperwork Completed
- Fall 2012 Grades Information
- Walk-In Hours for Health Insurance Questions in the ISSS
- Not Returning to Binghamton for Spring 2013? Remember to Comply With Federal Regulations
- Early Announcement: Spring 2013 Job and Internship Fair is January 31, 2013
- Important Off-Campus Work Authorization Reminders!
- A Reminder About Optional Practical Training EAD Cards
- Important Reminder from Human Resources
- Grades of Incomplete from Previous Semesters
The following countries are celebrating national holidays during the month of December:
|Central African Republic||1-Dec|
|United Arab Emirates||2-Dec|
Good company! Free refreshments! Relax by coming to this month's International Coffee Hour on Friday, December 7 from 3:30-5pm in University Union Old Union Hall. This month's sponsors are the Office of the Vice Provost for Undergraduate Education and International Affairs, and the Office of International Programs.
The Coffee Hour strives to be a space where the entire Binghamton University community, including international students, U.S. students, faculty/staff, and community members are welcome. The coffee hours are informal and provide an opportunity to meet and learn more about each other in a relaxed atmosphere. They are held on the first Friday of every month during the academic year from 3:30pm-5pm. Each coffee hour has free hot and cold beverages and cookies, sponsored by a different department on campus.
Students who are graduating or completing their programs at the end of the Fall 2012 semester have been invited to attend the fifth annual Fall International Student Graduation Reception on Saturday, December 15, 2012 in the University Union Old Union Hall. Go to: http://www.binghamton.edu/isss/gradreception/invite.html to let the ISSS staff know that you will be attending.
Everyone feels concern, even panic, as we approach the end of the semester. Preparation and planning are essential to success when the date of an important exam, presentation or research paper is near. International students who have been at Binghamton University for more than one year have suggestions to help you prepare.
For strategies and suggestions to help you manage your time and your emotions:
1. Check out the Surviving Finals section of our Getting Good Grades website for strategies to help you prepare and suggestions to help you manage your time and your emotions:
2. Some of you may have research papers to write. If you have not already done so review the guidance on our website, How to Write a Good Research Paper:
3. For guidance or help with time management or stress you can make an appointment to speak with a counselor by calling the Counseling Center at 607-777-2772. You may also find it helpful to review one of the pamphlets on the website:
Best wishes for success!
The Office of International Student and Scholar Services, along with most other university offices, will be participating in what is traditionally known at the University as the "holiday curtailment" period. The official holiday curtailment starts at the close of business on Monday, December 24, 2012 with offices re-opening on Wednesday, January 2, 2013. During this period, there will be no mail delivery into or out of offices. Voice mail, e-mail and fax will be monitored periodically, but not every day.
International students and scholars who have paperwork that needs to be processed by the ISSS should note these dates and anticipate that after Friday, December 21, there will be a wait until January 2 before work resumes. It is strongly recommended that any requests for documents be made no later than Friday, December 14 to assure timely processing. Remember not to wait until the last minute!
Grades for Fall 2012 courses are generally posted by faculty 72 hours after the last class or the final exam for a course (whichever is later), but they may not appear on your record until the week after finals. Some faculty choose to post grades on Blackboard, but until they are available for viewing in BU BRAIN, the grade has not been officially recorded. Students can access their grades as soon as they have been processed by the Registrar’s Office by visiting BU Brain at: http://bubrain.binghamton.edu
Note: If an MG (Missing Grade) or an I (Incomplete) is noted on your transcript, your degree will not be conferred until you are given a final grade. Contact the instructor of the course with questions.
No appointment needed! ISSS staff is available every Tuesday between 10:15 a.m. and 12:00 p.m. to help you with questions or problems you are having with doctor bills, health insurance claims, correspondence from health care providers, or any other health insurance related issue. General questions are welcome too!
Can’t stop by during walk-in hours? Then you can schedule an individual appointment with the Health Insurance Team, or send your question by email to firstname.lastname@example.org
Students not returning to Binghamton University for the Spring 2013 semester need to complete a departure form with the ISSS, unless they will be on optional practical training. The departure form can be completed on the web by visiting:
Those needing to complete a departure form include:
- those who are graduating in Fall 2012 but who will not be pursuing optional practical training
- exchange students who are completing their programs
- those who have decided to stop their Binghamton studies and either return to their home country or transfer to a new U.S. school
- anyone withdrawing or terminating their studies as of the end of the Fall 2012 semester
Spring 2013 Job and Internship Fair: Thursday, January 31sr from 11:00am to 3:30pm in the Events Center
That's the fourth (4th) day of spring semester classes! Why so early? It needs to
coincide with employers' recruiting schedules. An early fair means more opportunities for Binghamton students!
The CDC strongly encourages students to prepare early so they can really WOW employers during the event:
- Create/revise your resume
- Visit CDC's Counselor-on-Call hours to have your resume reviewed during the FALL 2012 semester
- Take stock of the skills you have to offer an employer
- Develop your "pitch"
- Understand how to make the most of the fair
The ISSS wants to remind students applying for work authorization (Curricular Practical Training, Optional Practical Training, Academic Training and Off-Campus Employment Based on Economic Hardship) that you may not begin employment until you receive the appropriate work authorization:
- Curricular Practical Training (CPT): I-20 endorsed on Page 3 with a CPT approval
- Optional Practical Training (OPT): EAD card issued by USCIS
- Academic Training: Work authorization letter from the responsible officer for your J-1 Program and a DS-2019 endorsed for academic training
- Economic Hardship: EAD card issued by USCIS
Beginning employment in advance of receiving the appropriate work authorization is a VIOLATION of immigration regulations governing F-1 and J-1 students and may have VERY SERIOUS consequences, including the revocation of your valid immigration status.
Please be sure that you allow adequate processing time for all work authorization applications. Normal processing time, once the ISSS receives a completed application, is approximately 7-10 business days.
If you have questions or concerns about employment-related issues, please contact the ISSS employment team email@example.com
F-1 students who have obtained authorization for Optional Practical Training from the USCIS and who used a mailing address other than the ISSS Office for their Employment Authorization cards are reminded to please bring their EAD cards to the ISSS so that we can make a photocopy for your files. Having a photocopy in the ISSS could become very important to you in the future, if we need to verify your F-1 status or if the card is lost or stolen.
International students who have jobs on campus (GA positions, TA positions, RA positions and hourly wage assignments) are reminded to be sure to copy the appropriate Human Resources Office on campus for any change of U.S. address. Be sure to look at your address on your most recent pay stub. If it is not accurate, report it to your department or office where you work so that the address can be updated in the Oracle Personnel System by your department submitting a Personal Data Change Smart Form. If you are on any payroll, your change of address is needed so that you can receive your W-2 Wage and Tax Statement forms in late January, as well as any checks that may be coming to you if you are leaving at the end of this semester.
Also, if you have obtained a social security number since starting work, it is essential that you report your social security number to your payroll office for W-2 purposes. If you are uncertain whether or not this is a problem for you, check your most recent pay stub, and look to see if your social security number as well as your current address are included properly.
International students are reminded that if you received a grade of “Incomplete” for any course that you took for the Spring 2012 semester that ended in May 2012, and you have not yet submitted the required work for the course, the incomplete grade will automatically convert to “withdrawn” for graduate students and “failure” for undergraduate students after December ends. If the course was being counted towards your full-time registration, conversion of the incomplete grade to W will effectively place you in violation of your F-1 or J-1 status. You are urged to either complete your work by the deadline, or request that your professor file for an extension of your incomplete. Do not place your immigration status in jeopardy!
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