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Authentication of Diplomas and Transcripts

Have you graduated from Binghamton University? Does your country require that you have your diploma and/or official transcript “authenticated” by an agent of the U.S. government before it will be accepted in your country?

This process is known as authentication, and sometimes apostille. Information can be found at the following web link of the U.S. State Department: http://www.state.gov/m/a/auth/

To have a transcript and/or diploma prepared properly for this procedure, here is what has to be done:

Step 1

The original, official transcript and/or diploma must be certified as true and correct by a University official, who signs in the presence of a campus notary, one who can affix a notary seal on one or both documents and who is an authorized notary in Broome County. The Office of Student Records (Student Wing, Room 119) can guide you through the notary process.

Step 2

The transcript and diploma are then taken to the Broome County Clerk's Office. There, one should ask for a certification of the notary (there is a $3.00 fee for this service). The check or money order should be made payable to Broome County Clerk.

Attn: Authentications
Broome County Clerk's Office
44 Hawley Street, 3rd Floor
PO Box 2062
Binghamton, NY 13902-2062
Phone: 607-778-2451

Step 3

The next step is to mail both documents, with a letter explaining that the certification of the County Clerk needs to be certified, and including the person's full name, address and phone number in case they need to contact that person and a stamped, self-addressed envelope to:

NYS Department of State
Miscellaneous/State Record Bureau
One Commerce Plaza, 99 Washington Avenue
Albany, NY 12231 USA
518-474-8642

There is a $10.00 fee for this service.

Here is the link to the New York State website on authentication policies:
http://www.dos.state.ny.us/corps/apostille.html

Once all those steps have been accomplished, your documents are considered to be authenticated if you are a citizen of one of the countries participating in the Hague Convention that accepts authentication from a U. S. State.

See the following web link for a list of those countries:http://adoption.state.gov/hague_convention/countries.php

If your country is not on the list at: http://www.hcch.net/index_en.php?act=conventions.status&cid=41 then as a final step, the documents need to be mailed to the U.S. State Department for authentication. The authentication fee is $8.00 per document.  A check or money order made payable to the U.S. Department of State should be submitted with the document. Mail the document(s), the required fee, along with a letter explaining why they need to be authenticated, the name of the country where the documents will be used, and include your full name, address, phone number and e-mail address, in case they need to contact you and a stamped, self-addressed envelope to:

Authentications Office (A/OPR/GSM/AUTH)
518 23rd Street, N.W.
State Annex 1
Washington, DC 20520
Tel: 202 647-5002
1 800 333-4636
Fax: 202 663-3636
email: AOPRGSMAUTH@STATE.GOV .

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Last Updated: 4/25/13