Purchasing from Commercial Vendors

Policy Information
Policy TitlePurchasing from Commercial Vendors
Responsible OfficeDirector of Procurement
Policy TypeBusiness Affairs
Policy Number206
Last Revision Date1/29/2021

The Purchasing Department at Binghamton University assists the campus in purchasing state-funded goods and services. Purchases are governed by sections of the State of New York Finance Laws, the Office of the State Comptroller and the State University policies and procedures. It is within this department's purview to request information, documentation or justification necessary to support state-funded procurement.

Recent News and Updates

Minority & Women Owned Businesses

According to a policy mandated by New York State and SUNY, any purchase over $25,000 must go through a special process to determine whether or not Certified Minority and/or Women owned Businesses Enterprises (CMWBE's) can participate in the procurement or fully supply the goods or services. We are required to attain a CMWBE utilization goal of purchasing 30% of all of our goods and services from CMWBE's. Due to the nature of this new process, please plan your purchases accordingly as anything over the $25,000 threshold will have a longer turnaround time due to additional SUNY and Empire State Development (ESD) approvals.

Purchasing SUNY Web Reminder

If an approved requisition under $2500 is received by Purchasing through SUNY Web Procurement prior to 2 p.m., it would be reviewed for appropriateness. If passing the review, the requisition would be assigned a purchase order number no later than close of business (5 p.m.) on this day. The requesting department will be able to access and print the newly created purchase order, sign the purchase order using a pre-determined departmental signatory and then mail, fax, scan/email the purchase order to the vendor.

Encumbering Funds Against A Contract Or Adding A Change Order Increasing A Contract Amount

For those departments encumbering funds against a contract or adding a change order increasing the encumbered amount against an existing contract [ prefixes C, CM, T, L, or X], please complete an approved requisition transmitting it to Purchasing. Since the SUNY Requisition System only allows for the creation of purchase orders, your approved requisition will provide us with the appropriate accounting stream to which we'll encumber the funds against the identified contract. Purchasing will reject the requisition back to the department with a note that the funds have been encumbered against the identified contract which establishes an accounting trail for your reference.