|Policy Title||State Vehicles – Acceptable Use|
|Responsible Office||Senior Associate Vice President for Budget and Business Affairs|
|Policy Type||Business Affairs|
|Last Revision Date||4/21/2021|
To provide guidance concerning acceptable use for State employees and SUNY Students while driving state-owned vehicles on SUNY business or for other campus-authorized purposes.
- The use of state vehicles is restricted to official business activities involving the direct duties of the state employee
- Drivers must be designated faculty and staff and holders of a valid driver's license; drivers must be at least 18 years of age
- Drivers must adhere to all traffic laws and operate the vehicle in a safe manner
- Driver assumes all responsibility for any and all fines and traffic violations associated with his/her use of the state vehicle (moving or parking violations).
- Do not drive under the influence of drugs or alcohol. Smoking is prohibited in state-owned vehicles.
- Vehicles may not carry more passengers than the vehicle is designated to carry.
- Always use seat belts and require all occupants to do likewise in accordance to state laws.
- Do not permit unauthorized individuals to drive vehicles.
- Do not transport passengers who are not on official University business (i.e., family members or friends).
- It is the department's responsibility to maintain current state inspection and arrange for all preventive and mechanical repairs.
- Vehicles must be maintained in a clean and operable condition.
- All accidents, regardless of amount of damage, shall be reported to University Police and driver must complete the required accident report with 24 hours.
- Personal belongings left in University vehicles will be turned over to University Police. The University will not be responsible for loss or damage to personal property left in unattended vehicles.
- Remove key from unattended vehicle, lock all vehicle doors and return key to designated area/staff.
- Vehicles are not to be left idling.
- The University bears no liability for use of personal vehicles.
- Vehicles rented from state contract or in the name of the University are considered state vehicle subject to this policy.
- Noncompliance with this policy will result in the loss of University driving privileges.
- Members of the University community should remember that their behavior reflects upon the University. Travelers in state vehicles are expected to exercise responsible, adult judgment regarding their conduct.