Record Retention Guidelines

Policy Information
Policy TitleRecord Retention Guidelines
Responsible OfficeRecords Management Office
Policy TypeRisk Management and Administrative Compliance
Policy Number900
Last Revision Date5/29/2024

Binghamton University records must be retained, managed, archived or disposed of in accordance to the following record retention schedules. These schedules indicate the minimum length of time that a record, regardless of format, must be retained.

  • SUNY Schedule: State University of New York Records Retention and Disposition Schedule. This schedule includes the record categories specific to the State University of New York; other record categories of a more general nature are included in the State Schedule. When records are included in both schedules, the SUNY Schedule takes precedence.
  • State Schedule: The General Record Retention and Disposition Schedule for New York State Government Records. This General Schedule includes guidelines for complying with legal, fiscal and administrative requirements for records retention.


This policy pertains to all University employees and those documents and records created or received by employees, regardless of format.


University Record Management Officer

For more information, refer to the Record Management Guidelines.

Date Description Responsible Party
5/29/2024 Changed the responsible party from University Counsel to Risk Management and Administrative Compliance. Risk Management and Administrative Compliance