Binghamton University students, faculty, and staff frequently travel abroad for University-related purposes including business, research, study, and global program development. International travel may pose significant health and safety risks, and travelers are encouraged to carefully plan for trips prior to departure. Preparation should take into consideration government warnings, University policies, health insurance including medical and security evacuation, and country-specific requirements.
Travel Safety Resources
The International Travel Safety Committee (ITSC) has ongoing oversight on all matters pertaining to safety as it impacts international travel. This would include policies, procedures, practices and protocols that will best promote safe travel practices.
Employee travel on University business - regardless of funding source - must be approved in advance by the traveler's supervisor, Chair, Dean, Vice President, Provost or President.
Travel Authorization for Travel Warning Countries
Employee and student travelers to a country or a specified area within a country with a Level 3 or Level 4 U.S. Department of State Bureau of Consular Affairs Travel Advisory must receive authorization prior to travel. The traveler must submit a Request to Travel to Countries with a Travel Warning to Risk Management, AD-217 to begin the ITSC review process. Locations that pose a specific health, safety, or security concern as indicated by other sources may require authorization as well. Information sources include but are not limited to: U.S. embassies/consulates, the Center for Disease Control (CDC), World Health Organization (WHO), non-U.S. government authorities (e.g., Australian, U.K. or Canadian authorities), campus authorities, and travel assistance providers. Requests are reviewed by the ITSC and the traveler may be required to meet with the ITSC prior to travel being authorized.
The University has the right to deny a travel request due to substantial travel risk, regardless of funding source.
Request to Travel to Countries with Travel Warnings - fillable word document
Travelers should prepare to outline their plans following the PACE model (this links to another page that describes contingency planning).
All Binghamton travelers with an authorized Request to Travel to Countries with Travel Warnings are required to be covered under university-provided or Research Foundation-provided international insurance during their time abroad.
Change in Circumstance After Authorization
If travel plans are adjusted after suthorization has been granted, the traveler or program/activity sponsor is responsible for contacting the ITSC to discuss conditions.
If there is a change in circumstances – in terms of the proposed itinerary, the critical nature of the trip, or the health, safety, or security climate of the country or region of interest – either prior to or after departure, the University retains the right to withdraw authorization and/or require return to the U.S.