Funding

Are you interested in organizing an event on campus,
but need assistance in funding your event?

Student groups seeking funds for their events can apply for funding through the Campus Life Fee Grant or the Convocations Committee.

---

Campus Life Fee Grant

Grants from the Campus Life Fee are intended to provide supplemental financial support to student groups seeking to host or participate in activities, programs, and special events that enhance the co-curricular experience for students at Binghamton University. Priority will be given to projects that promote student development, enhance diversity, and benefit the community.

• Overview
  • Funding intended to support University recognized student organizations hosting activities, programs, and special events that promote student development.
  • Funds represent contributions from Binghamton University students; therefore, events must be inclusive of the on-campus community.Application must show the efforts have been made to make current students the primary intended audience for the initiative.
  • Events are free or low-cost for Binghamton University students.
  • Only on-campus events that are open to all students are eligible to receive funding.
  • Application must demonstrate how the event promotes student development, enhances diversity, and benefits the community. Review application tips and grant policies prior to submitting.
  • Additional funds may be available for registered student groups who collaborate with one or more other registered student groups. Collaboration is intended to be more than just monetary support. A Grant award check will be provided to the primary applicant.
  • The Campus Life Fee Event Grants Hearing Board meets once a month, typically during the last week of the month.
  • You can apply for funding anytime. Please note December funding will be decided in November due to scheduling.
• Process

  Campus Life Fee Grant Process

  Campus Activities Fee Grant Initiatives are intended to further the student group experience. As funds are limited and many groups apply, applicants must be accountable to uphold the grants process. Funds must be used properly in order to ensure that groups continue to have access to funds. Therefore, the following required procedures are in place to ensure student group accountability:

  1. Submit your application.
  Applications must be submitted to Campus Activities in UUW205. Events must occur a minimum of 30 days after the grant application due date in order to be eligible for funding. Please note: grant applications are reviewed on a monthly basis. No funding will be given to activities held prior to the review of the application. All applications will be reviewed by a review committee made up of University students, faculty and staff. See judging criteria used by the review committee. Refer to the grant hearing schedule in order to submit your application in a timely manner. Please note: grant applications are reviewed on the third week of every month.

  2. A CLF Grant hearing will be held.
  Grant hearings will be held on a monthly basis with the CLF Grant Board. Board members will review your application and will decide if grant monies will be awarded. Awards will be given in one lump sum, checks will be requested after the submission of the Statement of Agreement and the post-event meeting with the Associate Director has taken place. No exceptions will be made. Checks will be made payable to the student group serving as the primary applicant.

  3. Schedule a post-event meeting.
  Grant recipients are required to have a post-event meeting with the Associate Director for Campus Activities within 30 days of your event completion date. Complete your Event Evaluation Form, and be prepared to present it at your post-event meeting.

  Failure to comply with the policies or procedures may result in any of the following consequences to be determined by Campus Activities:

  • Ineligibility to apply for grants for the remainder of the academic year.
  • Ineligibility to apply for grants for the remainder of the calendar year.
  • Probationary status may be assigned to the student group if any steps of the required procedures do not take place within 90 days of the scheduled event.
  • May be required to repay the full amount of the grant award.

  Campus Life Fee Grant Board award decisions are final.

• Policies
  • Binghamton University is committed to the policy that all persons shall have equal access to its programs, facilities, and employment with regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation. Grants will be awarded only to programs that adhere to this policy.
  • Grant initiatives can be used to fund no more than 75% of the total budget for an event/initiative. Student must provide a minimum of 25% of the total budget through other funding sources, such as fundraising efforts, membership dues, etc.
    
    • If the anticipated budget changes prior to the event/initiative, the student group is responsible for sending an email notification to jkeegin@binghamton.edu. The grant award amount will be reviewed to determine if the amount is still appropriate or if the grant award amount needs to be adjusted to ensure the grant award is not exceeding 75% of the total budget.
    • If the final budget of the event/initiative changes, the student group is responsibility for addressing the change with the Associate Director for Campus Activities at the post-event meeting. If the grant award amount exceeds 75% of the total budget, the student group will be required to return the overage.
  • Funding will not be awarded for stipends for any Binghamton University student, faculty or staff member.
  • Events at which alcohol is available will not be considered for funding.
  • Funding is not intended for start-up or general operating costs.
  • Recurring initiatives must show demonstration of improvement in order to be eligible for grant funding.
  • Events held as fundraisers for the purpose of generating revenue for a student group or philanthropic cause are not eligible for funding.
  • Funded programs must acknowledge the grant and associated logos in all advertising and publications for the event.
  • Partisan political organizations (organizations affiliated with a registered political party or candidate for public office) may seek funding through the CFL Event Grant for non-partisan political activities only (e.g., candidate forums available to all qualified candidates, non-partisan educational programs, etc.)
  • No registered student group may use University funds on behalf of a candidate for public office in a political campaign.
    Information regarding grant applications will be sent via email. All correspondence will contain your application number. Please reference this number when inquiring about your grant application. Please note, the email address you supply on your application will be the only method through which we will correspond. It is your responsibility to ensure the accuracy of this email address. Any missed deadlines due to an email account error on the grant application will result in forfeiture of the grant.
  • Grant awards will be based solely on the content of your application.
  • Grant funding is limited and no further grant applications will be accepted in a given fiscal year when funding has been fully given out.
• Budget Planning Worksheet
  Download a sample worksheet for budget planning
• Event Evaluation
  Students who receive funding for an event are required to complete a Project Evaluation Form.

Application

---

Convocations Committee

The Convocations Committee helps to provide funding for University programs that enhance and support the intellectual, cultural and artistic aspects of the academic curriculum.

Applications must be submitted at least 30 days prior to the program date.

• Overview

  The Convocations Committee helps to provide funding for University programs that enhance and support the intellectual, cultural and artistic aspects of the academic curriculum. The Convocations Committee is interested in helping to pay for the following suggested items:

  • Sound, stage, lighting costs
  • Speaker fees
  • Venue rental fees (on campus)
  • Advertising Costs
  • Security
  • Operating supplies costs

  If your event is approved for funding, you will be required to submit a post-event evaluation to the committee. Additionally, if the transfer of funds is not requested within six months after the application date, your allocation will be cancelled.

• Budget Planning Worksheet 

  Download a sample worksheet for budget planning

• Event Evaluation

  Students who receive funding for an event are required to complete a Project Evaluation Form.

Application form

---

Contact

Jennifer Keegin

Director of Campus Activities

Dean of Students Office; Campus Activities

jkeegin@binghamton.edu

607-777-2811

UUW 205