B There Information

B There Room Scheduling System

 Sign in to B There using your PODS ID and password
 

  • What is B There?

    B There is Binghamton University’s room scheduling system and can be used by University faculty, staff and students to request space for a variety of events. To access the system, you will need a Pods ID and password. Your affiliation will determine the spaces and types of events that you can request.

    In B There, you can:

    • Request space for class related events, study sessions, tabling and other events
    • View schedules for events, courses, exams and rooms 

    Please be sure to plan ahead. Spaces have different requirements for how far in advanced the space can be requested; some are bookable immediately, some one day in advance and others 4 or more days in advance.

    Any event which includes an external group, organization or business, should first submit their request through the Inquiry Form at the Conferences and Events Services website.

    This includes, but is not limited to, faculty, staff or students wishing to host a local, regional or national organization conference at Binghamton University.

  • Who has access to B There?

    From the main B There page, you can view limited information without logging in. To see more information and to make requests, you must log in. Anyone with an active pods ID and password can log in to B There. Depending upon your affiliation, you will be able to make the following request types:

    Students

    • Self Service Bookable Rooms-CW (small rooms available for small meetings and group study)
    • Computer Pods (provided event is sponsored by a faculty or staff member)

    Student Association Chartered and Approved Groups (designated group requestors)

    • Self Service Bookable Rooms (CW and Tabling (UU and Library Breezeway))
    • Computer Pods
    • Meetings and Events
    • UU Large Venues
    • UU Undergrounds (currently off-line for renovations and reopening January 2020)
    • Outdoor Venues

     To become a designated group requestor, contact Orrin Kenyon.

    Faculty/Staff

    • Self Service Bookable Rooms (CW and Tabling (UU and Library Breezeway))
    • Computer Pods
    • Meetings and Events
    • UU Large Venues
    • UU Undergrounds (currently off-line for renovations and reopening January 2020)
    • Outdoor Venues
    • Academic Class Related Events (course information and CRN required)
  • When can requests be made? 

    Making requests requires an active Pods ID and password. Throughout the year and depending on your affiliation, access for making future events changes. Generally, you can request for the current semester and, at times, a semester ahead for weekend events.

    Notable Dates:

     July 1    The system opens up for faculty and staff to request spaces on Monday through Friday of the upcoming fall semester
     August 1  The system opens up for approved student groups to request spaces on Monday through Friday of the upcoming fall semester
     December 1 The system opens up for faculty and staff to request spaces on Monday through Friday of the upcoming spring semester
     January 2   The system opens up for approved student groups to request spaces on Monday through Friday of the upcoming spring semester

     B There Request Privileges Based on Time of Year 

     Actual Date

    Time to Request 

     Available to Request

    Faculty Staff Student Groups
    July 1 - Early Sept

    July 1-Faculty/Staff
    Aug 1 Student Groups

    Summer


    Fall


    Winter, thru Spring start

    all times


    all times-tentative confirmation on M-F events


    weekends

    all times


    all times-tentative confirmation on M-F events


    weekends

    Early Sept - Mid Oct After Fall Drop/Add (early sept) 

    Fall


    Winter, thru Spring start

    all times


    weekends

    all times


    weekends

    Mid Oct - Dec 1 After Spring Schedule Published (Mid Oct)

    Fall


    Winter, thru Spring start


    Spring

    all times


    all times-tentative confirmation on M-F events


    weekends

    all times


    all times-tentative confirmation on M-F events


    weekends

    Dec 1 - Early Feb Dec 1-Faculty/Staff Jan 2-Student Groups 

    Fall


    Winter, thru Spring start


    Spring

    all times


     all times


    all times-tentative confirmation on M-F events

     all times


     all times


    all times-tentative confirmation on M-F events

    Early Feb-Mid March After Spring Drop/Add (early Feb)

    Spring


    Summer 

    all times


     weekends

    all times


     weekends

    Mid March - July 1  After Fall Schedule Published (Mid March)

    Spring


    Summer


    Fall, thru 12/31 

    all times


     all times


     weekends

    all times


    all times


  • What is a self service request? 

    A self service request is a request that can be made for specific spaces and will be immediately approved. You must be logged into B There in order to make the request. Self service requests can only be made for the three group study rooms in the Classroom Wing and tabling in the Tillman Lobby, the Market Place and the Library Breezeway. In some cases, the system will limit the amount of time, the number of times during a certain time period and/or the times during the day when the self service option is available. 

  • What spaces are in B There? 

    The full list of spaces can be found in B There by clicking on Rooms under Calendar search on the main B There website. Click here “B There Room Listing” to access the website.

    Type of Space
     

    Requestable/Viewable (see definition below)

    Responsible Office
     
    Computer Pods  Requestable Information Technology Services
    General Purpose Classrooms  Requestable Course Building and Academic Space Management
    classrooms@binghamton.edu
    Library Breezeway Tabling Requestable (starting Fall 2019) Multicultural Resources Center
    mrcsm@binghamton.edu
    UU Classrooms, Meeting Rooms, Tabling & Undergrounds  Requestable University Union Office
    okenyon@binghamton.edu
    Outdoor Spaces (Peace Quad, Lois B. DeFleur Walkway, Library Fountain and Campus Perimeter)  Requestable

    University Union Office okenyon@binghamton.edu

    Anderson Center venues  Viewable Anderson Center
    East Gym & Campus Rec Fields  Viewable Campus Recreation
    University Downtown Center venues (excluding general purpose classrooms)  Viewable College of Community and Public Affairs Dean’s Office

    Requestable vs. Viewable

    In B There, some spaces are requestable, while other are viewable only. For requestable spaces, you can see events scheduled in the space, as well as, make requests. For viewable only spaces, you cannot request to reserve the space through B There, but you can see events scheduled in the space.

    Even if a space is requestable, there may be times when you cannot request the space even though the space does not have anything scheduled at the time. Refer to the B There Request Privileges chart under the “When can requests be made?” section.

    Additionally, some spaces have different requirements for how far in advanced the space can be requested; some are bookable immediately, some one day in advance and others 4 or more days in advance.

    Summer General Purpose Classroom Scheduling

    During summer months, several blocks of general purpose classrooms are taken off-line to conserve resources. These spaces can be opened up for scheduling via the Summer Offline Room Request Form. Please allow a minimum of 72 hours for processing these requests. Any request made using this form for events during fall or spring will be denied. 

  • Where can I find training materials on how to use B There?
  • Who should I contact to reserve spaces not in B There?

    Not all reservable campus spaces are in B There. Here is a list of commonly reserved spaces and contact information for those spaces which are not reservable in B There.

    • Anderson Center: Marnie Wrighter (wrighter@binghamton.edu) Schedules the Anderson Center (Osterhout Concert Theater, Chamber Hall and Anderson Center Reception Room), Watters Theater and Fine Arts Grand Corridor. 
    • Benet Alumni Lounge: While primarily used for Advancement events, this room may be reserved for other events on a space available basis. Contact Alumni Engagement (777-2424) to request this space.
    • Center for Learning and Teaching Learning Studio LN 1324C: Shana White (smwhite@binghamton.edu).
    • Conferences and Events Services: Any event which includes an external group, organization or business, should first submit their request through the Inquiry Form at the Conferences and Events Services website (https://www.binghamton.edu/services/conferences-events/index.html). This includes, but is not limited to, faculty, staff or students wishing to host a local, regional or national organization conference at Binghamton University.
    • East Gym and Fields: visit the Campus Recreation website (https://www.binghamton.edu/campus-recreation/facilities-services/) or contact Cindy Cowden (cowden@binghamton.edu)  
    • Events Center: Ze Zeon (zezeon@binghamton.edu)     
    • ITC Biotechnology Building Conference Rooms: Bill Kuhnel (wkuhnel@binghamton.edu)
    • ITC Center of Excellence Symposium Hall: Caroline Pasquale (cpasqual@binghamton.edu)   
    • ITC Engineering and Science Building Rotunda and Multi-Purpose Rooms: Tammy Leighton (leighton@binghamton.edu)  
    • Memorial Courtyard: The Memorial Courtyard was designed to provide visitors with a peaceful place to remember, honor and celebrate the alumni, students, faculty, staff and friends of Binghamton University. To schedule an event in the Memorial Courtyard, please contact Rebecca Hancock, coordinator of Donor Relations and Special Events, at rhancock@binghamton.edu  at least one month prior to the event. 
    • Old Champlain Hall Multi Purpose Room: Colleen Parks (cparks@binghamton.edu
    • Residential Life Spaces: Ryan Roosa (rroosa@binghamton.edu)  
    • University Downtown Center Atrium: Bobbie Brundege (rbrundeg@binghamton.edu)
    • West Gym and Fields: Megan Lupini (mlupini@binghamton.edu)   
    • Zurack Center: Library Administrative Office (607) 777-4841
  • What if I am requesting a space for an external group? 

    Any event which includes an external group, organization or business, should first submit their request through the Inquiry Form at the Conferences and Events Services website.

    This includes, but is not limited to, faculty, staff or students wishing to host a local, regional or national organization conference at Binghamton University.