Travel Office


This is a reminder that ALL Binghamton University travel has been suspended unless your division head (Provost or VP) approves in advance if critical to the mission. That includes BOTH inbound and outbound travel (external people to campus or employees/students away from campus).

So, your conference/travel event was canceled or you decided not to go…what do you do next?  Click here for the information!

University-funded Ttravel ban updated to include South Korea, Italy and Iran

Binghamton University has issued a ban on all University-funded travel to China, South Korea, Italy and Iran.  No other bans are currently issued. However, the CDC has issued a number of travel advisories, which will be updated on this page and the University’s Coronavirus website, :

◾China: Level 3, avoid nonessential travel

◾South Korea: Level 3, avoid nonessential travel

◾Japan: Level 2, practice enhanced precautions

◾Iran: Level 3, avoid nonessential travel

◾Italy: Level 3, avoid nonessential travel

◾Hong Kong: Level 1, practice usual precautions

◾The CDC also recommends reconsideration of travel on cruise ship voyages into or within Asia.

All travel advisories issued for U.S. travelers can be found on the U.S. Department of State Travel Advisories website.

Students planning to travel abroad in the summer or fall will receive communication from the Office of International Education and Global Initiatives. Faculty and staff members with questions about international travel should contact Eric Backlund, director of Risk Management, at .

University-funded travel to China on hold

In light of the outbreak of the novel coronavirus in China, the U.S. Department of State and Centers for Disease Control and Prevention have recommended against non-essential travel to China. Given these advisories, Binghamton University is putting a hold on all University-funded travel to China as well as all University-sanctioned education-abroad travel to China by Binghamton University faculty, students and staff. Anyone planning travel to China not connected with University business or programs should carefully review State Department and CDC advisories and also be aware that anyone returning to this country from China may be subject to screening and public health measures that may be in place at the time of their arrival back to the U.S.

The advisories may be found online:

• U.S. Department of State:

• Centers for Disease Control and Prevention:


As of March 1, Plaza Travel has implemented a $15 booking fee for all pre-paid hotel reservations going forward. This is a fee for processing the reservation, completing and filing the paperwork required for pre-payments only.

See memo here.

Feel free to contact Rose Hassett with any questions you may have. 

2020 Mileage Rate change

Effective Jan. 1, 2020, the standard mileage reimbursement rate for employee travel will be 57.5 cents per mile, down .5 cents a mile from 2019.

Real ID Driver's License Deadline of Oct. 1 has been Suspended

Move is designed to reduce in-person DMV visits during coronavirus outbreak. No new deadline has been given.

Travel Powerpoints

What you need to know…


FAA Bans Recalled MacBook Pros from All Flights

The Federal Aviation Administration (FAA) is explicitly banning certain MacBook Pro models on flights (both as cargo or carry-ons) because of faulty lithium batteries that pose a fire risk. Banned models include 15-inch MacBook Pros sold between September 2015 and February 2017.

The mandate is not unlike the FAA’s ban of the infamous Samsung Galaxy Note 7 phone. Unlike Samsung’s Note 7, however, which had distinct design characteristics to set it apart from other phones, there’s no easy way to tell at a glance which MacBook Pros should be stopped: a 15-inch 2015 MacBook Pro that has a problematic recalled lithium battery looks just like a 15-inch 2015, 2016 or 2017 model that doesn’t.

It’s not immediately known how many MacBook Pros will be affected by the ban. About 432,000 MacBook Pros with faulty batteries were sold in the U.S., while an additional 26,000 were sold in Canada.

Some international carriers also have banned MacBook Pros. Four airlines with cargo operations managed by Total Cargo Expertise — TUI Group Airlines, Thomas Cook Airlines, Air Italy and Air Transat — have likewise recently barred these laptops from flying as cargo.

Actual enforcement of the FAA ban will inevitably prove problematic, since the only means of identifying affected MacBook Pros is through the device’s serial number. Because of this, Bloomberg reports, “It’s unclear what efforts will, if any, be made at U.S. airports.” That said, arbitrary confiscation of all MacBook Pros remains a possibility unless travelers can provide verification that their laptop is not among the affected units.

To ensure that you travel safely and that your laptop is not arbitrarily confiscated, visit Apple's recall page (please see link below) and enter your unit’s serial number (found by clicking the small Apple logo in the upper-left corner of the menu bar and then clicking "About This Mac").  If your unit is not at issue, print and take validation from the Apple website to the airport with your laptop!

Travel expense reports must be submitted within 30 days of the end of the travel event.

The Travel Office at Binghamton University is charged with verifying that Travel Authorizations (R&As) and New York State Travel Vouchers comply with the State Comptroller's travel manual and policies. This office issues travel advances and processes travel payments. It is within this office's purview to request documentation or justification necessary to support state-funded travel expenditures.