Call For Programs: Program Submission Guide
Overall tips and hints
Before you submit your proposal, here are a few overall tips and hints:
- Fully review this handout. Knowing what to expect will help make your submission process flow smoothly.
- Gather all of the information you may need prior to starting the online proposal submission process. This will ensure that you do not lose valuable work, or submit duplicate proposals.
- As you develop your proposal, consider your audience. How can you focus your
presentation (from description, to learning objectives, to the outline) to ensure that the right participants are in the room and that they are learning what you intended? Use unique experiences to help each participant generalize to other situations.
- Proposals and conference presentations should focus on the emerging and persistent issues for men of color.
- As you develop your proposal, it is important to recognize that the issue discussed should be the priority of time spent in the session.
Your program proposal should:
- Be of high quality, including depth, clarity and conciseness.
- Fit the content track and the description is aligned with the rest of the proposal.
- Have clear and achievable learning outcomes.
- Be well developed and allow learners to achieve learning outcomes.
- Be appropriate for the designated target career trajectory audience.
- Be effective in meeting the needs of the target audience.
Required presenter information
This section outlines the information you will be required to submit with your proposal.
Presenter contact and demographic information
There will be a primary presenter for each proposal. All correspondence will be sent to this primary presenter. Up to three total presenters may be listed on the proposal form (along with their information).
You will need to supply the following for each presenter:
- Position title
- Professional level
- Email address
- Contact phone number
Program session information
This is the title that will appear in the program guide and the mobile application. The title should draw the participant’s eye while accurately capturing the essence of the presentation. Titles that draw the eye, but do not actually identify the point of the workshop, often leave the participant frustrated.
Your program abstract is a brief summary/description of the session you will present. Please note this information will be available for participants in the conference program guide, and this description should effectively and concisely inform the participants what content to expect in the presentation. This is your marketing blurb, and will largely determine if participants choose to participate in your session or not.
You will identify learning objectives for your program. While your program description above is a high level description of your session, the learning objectives are statements that indicate what the participant will know or be able to do as a result of participating in the session. These objectives are used extensively in the review process to select programs that meet the needs of our participants. Please do not simply restate your description in your learning outcomes.
The learning objectives will be published with your program title and abstract, and the objectives will be used by the Program Committee to determine a proposal’s merit in the selection process.
Program session type
Traditional interest session (45 min presentation)
All sessions will focus on one of the following areas as part of the theme of the Summit:
- Financial Literacy (student debt, credit, property ownership, investments, long-term planning)
- Mental Health and Wellness (vulnerability, expressing emotions, spirituality)
- Physical Health and Wellness (diet, exercise, health care)
- Identity and Intersectionality
- Academic and Career Success
- Transition to College for high school students
Please identify a brief outline of how you plan to achieve the learning objectives of your session. Be specific about the learning strategies you plan to use so that participants are actively engaged with the content, and indicate the amount of time you will spend on each section of your outline. As you are planning your session, it’s important to remember that if you are using the experiences of your individual campus, you should clearly identify how the lessons learned and strategies used on your campus can be applied to a variety of campus settings and different situations in your presentation.
Your outline should be limited to no more than 500 words, and be easily understood by reviewers. Additionally, it should be clear to the reviewers that the plan for your session will clearly allow participants to achieve the learning objectives for the session. If submitting a Round Table Discussion proposal, please include the prompts and/or questions you plan to use to facilitate the full program time.
Your outline will not be published and will only be used by the Program Committee to determine a proposal’s merit in the selection process.
All program rooms will be equipped with the following items:
- Projector and screen (computer and connectors not provided).
- Internet will be general conference wifi (it is recommended that presentations with media be downloaded prior to presenting).
Any other needs are the responsibility of the presenter(s).
Ready to submit?
Once you have finished preparing your proposal with the above-required information, you are ready to submit the proposal. Remember, once you begin the form you will need to complete all pages and submit. If you leave the page and return later, you will need to start over.
The deadline to submit your proposal is 5 p.m., March 14, 2022.
All submitters, regardless of decision, will hear back from the committee no later than March 21, 2022 regarding the status of their program submission.
If you have any questions regarding the submission process, please contact Richie Sebuharara at firstname.lastname@example.org or 607-777-6071. You may also drop by the Binghamotn University Multicultural Resource Center to visit Richie in LS-G500.