When traveling, an R&A must be submitted at least three weeks before the trip. This must be approved prior to departure.
R&A Instructions:
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Complete all Traveler Info as well as Trip Info.
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For personal/vacation days you must have 2 quotes:
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First quote for airfare of business-only trip (i.e.: leave on Monday, come back Thursday) Needs to be quoted the same day you purchase the work + personal airfare.
- Second quote including personal travel (i.e.: leave on Monday, come back Sunday)
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Additional information
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You must explain how your classes will be covered.
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- Travel Info
- If booking through Direct Travel select “yes” for “Air/train authorization number needed”
- Your contact will be Toni Roberts, 607-777-2770.
- Financial Info
- Funding source: Please keep the drop down on NYS
- Account number: write in XXX - this will be edited by the department before approval
- Amount: Please estimate total cost of the trip
- Justification for hotel expense over per diem:
- If you cannot find a hotel that does not exceed the maximum federal lodging per-diem rate (Conference site hotels are exempted) you will need to get 3 quotes from adjacent hotels, and select the most economical among them
- Please check allowable rates here:
DOMESTIC PER DIEM RATES
INTERNATIONAL PER DIEM RATES
OUTER US TERRITORY PER DIEM RATES
- Approval Info
- Traveler: (your email)
- Approver #1: Toni (troberts@binghamton.edu)
- Approver #2: Colleen (cburke@binghamton.edu)
- Approver #3: Chair (amoore@binghamton.edu)
- Toggle “Yes” for requiring Harpur Dean’s approval
When You Return:
Within 7 days, all documentation must be turned in to Toni. Without the following documentation NYS will not cover the expense:
- Full (itemized) receipts for anything the traveler would like reimbursement for
- Bank statements showing the specific transactions as well as the traveler’s name/account number
- Backup material from the conference (invites, schedules, programs or posters showing the traveler’s participation) or a detailed daily itinerary from a research trip
It is the traveler's responsibility to submit documentation in a timely manner. The travel reimbursements must be stamped as "received" in the business affairs (and 100% accurate) within 30 days of traveler’s return or it will not be reimbursed.
Questions?
Please contact Toni Roberts at troberts@binghamton.edu.
Full guidelines from the travel website can be found here.