Federal and NYS Appeals

Satisfactory Academic Progress (SAP) appeals are intended to accommodate only documented extraordinary or unusual circumstances, that is, circumstances beyond the student's control and not merely the result of poor judgment, academic irresponsibility or difficulty adjusting to college life. If granted, the appeal becomes part of the student's financial aid record and the student is expected to make minimum progress thereafter.

Update:  COVID-19 and Federal Satisfactory Academic Progress (SAP) 


The recent COVID-19 Relief Package, will provide Institutions with increased flexibility related to SAP policies and guidelines.  The following are based on pending Legislative approval.

If I decide to change my grade from a letter grade to a Pass/Fail, will this negatively affect my eligibility for federal or New York State aid, according to SAP guidelines?  

No. A grade of P or F will not negatively impact your aid eligibility for the spring 2020 semester. 


If I withdraw for the semester due to a COVID-19 related circumstance, will this negatively affect my eligibility for federal aid, according to SAP guidelines?

No,  leniency will be provided to students for the spring 2020 semester.   


If I withdrew for the semester prior to the change in course delivery method due to  COVID-19, will this negatively affect my eligibility for  aid, according to SAP guidelines?  

It depends on your SAP status at the start of the Spring 2020 semester.  Please review the guidelines on the financial aid website, which are still applicable to you.  If it is determined that you are no longer eligible for federal aid at the end of the spring 2020s semester, you may be able to pursue a federal or state waiver based on extenuating circumstances.

Federal Appeals

Students who fail to meet the SAP Standards may be eligible to receive an appeal during their undergraduate or graduate career.  Appeals are based on guidelines determined by the U.S. Department of Education and University policies. 

New York State (NYS) Appeals

Students who fall below the minimum criteria under the Academic Progress or Pursuit of Program may be eligible to receive one appeal during their undergraduate and one appeal during their graduate career.  Appeals are based on guidelines determined by New York state and University policies. 

Required documentation

Documentation of circumstances by a third party will be required for both federal and state appeals in addition to meeting with a financial aid counselor as part of the appeal review process. Appeals are then routed through the appropriate academic advisor and forwarded to the director or associate director of financial aid for final approval.

Steps to Appeal (Federal and NYS)

  • Meet with a financial aid counselor to discuss circumstances.
  • If the counselor determines situation is appropriate for an appeal, student will be given an appeal form. 
  • Supporting documentation must be collected and attached to form to verify circumstances. 
  • Meet with academic advisor for academic planning. Academic advisor approval/signature on the waiver form is required in support of the student’s appeal.
  • Submit appeal with attached supporting documentation to Financial Aid for final decision.

Complete appeals will be reviewed within 10 business days. Once the appeal decision is determined, the student will be notified via their Binghamton University email account. 

If approved for a federal waiver, the student will be placed on “Probation” and their federal aid will be reinstated for that semester.  The student is expected to meet the required SAP Standards in subsequent semesters to maintain federal financial aid eligibility.

If approved for a state waiver, NYS Higher Education Services Corporation (HESC) will be notified so the award can be processed.  It may take 2-3 weeks for the student to see the TAP award credit on their account.  The student is expected to meet the required SAP Standards in subsequent semesters to maintain NYS TAP eligibility.

Please note: Appeals are not automatically accepted or approved and may be denied based on an invalid reason for the appeal and/or failure to provide appropriate documentation in a timely manner.