Accounts Payable

The Accounts Payable Department at Binghamton University processes invoices for payment in accordance with Prompt Payment legislation and has the fiduciary responsibility to ensure that payments are proper state expenditures. It is within this department's purview to request information, documentation or justification necessary to support state-funded expenditures.

Updates

2019 Moving Mileage Rate Change

The 2019 mileage rate for moving purposes, as set by the IRS, is 20 cents per mile, up 2 cents from the rate for 2018.

Significant change to Moving Expenses Reimbursement-Taxable Income

Effective January 1, 2018 - All moving expense reimbursements paid to or for employees are taxable income to the employee. This starts with payments in 2018 even if previously negotiated in 2017. It is important to understand and communicate this impact during negotiations of employment and planning.

Expenditure Guidelines

Wish you knew what is and isn't covered with your New York State Funds? View the 2017-18 Expenditure Guidelines.

Business System Available

The BU Business System (BUBS) and Business Intelligence (BI) are now active and operational. For additional information, system sign-on links, etc., please access the Business System "Portal". If you have any questions, please contact the Business Office or Human Resources.

Receiving Requirements

Please remember that no invoices can be processed for payment without an accompanying short form receipt created in the Binghamton University Business System.

Personal Reimbursement/Fellowship Payment Changes

Effective July 1, 2013 a purchase order is no longer needed in order to reimburse an employee/non-employee. If there are any questions on this procedure, please call 7-6100 or email rhassett@binghamton.edu for help.