Please see below and attached regarding year-end dates for Business Affairs.
Purchasing
June 28th - The Purchasing Office will accept Approved requisitions up until noon on June 28th in order to be charged against 2021-22 FY funding. Any requisition received after this date and time will be rejected. Please plan accordingly.
SUNY Administration has informed us that new year (22-23) requisitions will not be ready for creation until sometime during mid-July. We ask that you use your p-card for purchases during that time period, or until requisitions are available for creation. If you need assistance, call the Purchasing Office at 7-2184 for alternative purchasing methods.
P-Card
All charges made through July 6th will be charged to current (2021-22) FY funding. To avoid issues with transactions settling a couple days after purchase date, try to make all transactions using current (2021-22) funding before July 1st
A/P & Travel
August 5th - The Business Office will accept invoices and personal/travel reimbursements to be paid with current fiscal year (2021-22) funding until Friday, August 5, 2022, for processing. Please remember, if the items sent for processing are incomplete or in need of further justification or receipts, they will not be guaranteed to be processed with your 2021-22 funds. Please take a few moments to review any open encumbrances in your funding account(s) to ensure any open POs have been invoiced by the vendor and, if necessary, contact these vendors for invoices so they can be processed with your 2021-22 fiscal funding. Any questions, feel free to contact Rose Hassett at 7-4660 or rhassett@binghamton.edu
Budget
June 24th – Deadline to submit fiscal year 2021-22 one-time allocation transfer requests. The transfer form and associated information can be found on the Budget Office website: https://www.binghamton.edu/offices/budget/managing-budgets.html
June 30th – All 2021-22 University-Wide program allocations must be spent and/or encumbered; funds can be disbursed until the end of the lapsing period.
July 1st – Deadline to submit fiscal year 2022-23 beginning base allocation distributions by account and budget object
July 29th – Deadline to submit fiscal year 2021-22 revenue/expense tracking files for fees co-mingled in a single account
Accounting
June 17th - The Accounting Office will accept the following fiscal year 2021-22 transfer requests until COB on Friday, June 17th:
Intra-agency transfers (between our campus and another SUNY campus)
Inter-agency transfers (between our campus and another State agency)
June 22nd - The Accounting Office will accept fiscal year 2021-22 revenue transfer requests
until COB Wednesday, June 22nd. Requests received after this date will be processed
in fiscal year 2022-23.
August 19th – The Accounting Office will accept fiscal year 2021-22 expenditure transfer requests until COB Friday, August 19th. Fiscal year 2021-22 requests submitted after 6/30/2022 should indicate a transfer type of “Lapsed”.
Please submit all revenue and expenditure transfer requests to business@binghamton.edu. Current forms may be found on the Accounting website: https://www.binghamton.edu/offices/accounting/transfer.html. Please contact Katie Keesler with any questions.
Student Accounts
June 10th - The Student Accounts Office will accept completed Expense Transfer Authorization forms until Friday, June 10th. Any Expense Transfer Authorization forms received after this date will be processed in the new fiscal year (2022-23). If you have any questions, please contact Student Accounts at 7-2702
System Status
| Business Intelligence | Business System | |
|---|---|---|
| Status |
ACTIVE |
ACTIVE |
| Login | Reporting System Sign-on | SUNY System Sign-on |
| Hours |
8 a.m. to 7 p.m. every day including Saturday and Sunday |
7 a.m. to 7 p.m., Monday through Thursday; |
The Office of the State Comptroller (OSC) has updated the policies and procedures regarding a proper invoice. A proper invoice must contain a purchase order (PO) number, if applicable, as provided by the ordering agency. When an invoice does not contain the required information outlined in Guide to Financial Operations (GFO) Chapter XII, Section 4,F – Proper Invoice, agencies must reject the invoice and notify the vendor within one business day to resubmit a proper invoice with the necessary information.
Administrative Procedures
- Binghamton University Management Procedures
- SUNY-Wide Policies and Procedures
- Expenditure Guidelines
- Business System Access Request
- Business Affairs Organizational Structure
- Contract Management Workflow
Budgeting
Business Intelligence
Accounting
- Accounting Office
- Expenditure and Revenue Transfers
- List of Revenue Journals
- IFR Accounting/requesting a new IFR account
- Chargeback Policy, Form and Rates
- Revenue Web Application
- Become a campus merchant
Human Resources
- Human Resources Department
- HR Data Report Request
- HR Master & Coordinators
- HR Forms
- Position Request Forms
- Time and Attendance
- Performance Evaluations
PCI DSS Compliance
Procurement Card (P-Card)
- P-Card Application
- P-Card Training Module Video
- P-Card System Sign-on
- P-Card Manual
- P-Card Food Justification Form
- P-Card Missing Transaction Form
- Electronic P-Card Submission System
- Link to P-Card Website
Requisitions, POs and Accounts Payable
- Accounts Payable Office
- Purchasing Office
- Personal Reimbursement Voucher
- Vendor Listing
- Add a Vendor
- Requisition Questions
- NYS Tax Exempt Letter
