Purchasing Procedures

Contracts / Agreements that require a University signatory are to utilize the electronic workflow process which allows for proper routing and approval. Depending on the nature of the agreement, various areas of the University will need to review and approve the agreement. 

  • Software Agreements - Data Security
  • Terms and Conditions - Legal
  • International -International Education and Global Affairs
  • Minors on Campus, International with Department of State warning list - Risk & Compliance

The submitter of the agreement will receive automatic email notifications as it passes through the process.

The approval parties involved ask that all pertaining documents related to the contract be submitted a minimum of six weeks before the start date in order to ensure ample time for review and approval.

A Microsoft Word version of the agreement will need to be provided.

Contract Workflow

The following contract templates are available for use:

Revocable Permit for a Covered Activity with Minors

Authorizes the use of campus facilities for non-commercial organization were minors are involved.

Revocable Permit Application for All Other Activities

Authorizes the use of campus facilities for non-commercial organization.

Affiliation Agreements

View the list of affiliation agreements and corresponding disciplines that are currently in place prior to submitting a new agreement.

Clinical Affiliation Agreement

Agreements between SUNY Binghamton University and the host agency for curriculums that require clinical field internships as a part of the credits earned within an academic program.

Non-Clinical Affiliation Agreement : Agreement between SUNY Binghamton University and the host agency for curriculums that require non-clinical internships as a part of the credits earned within an academic program.

Other Agreements

NYS Standard Exhibits

Software/Technology Exhibits

Exhibit E: Service Level Agreement

Exhibit S: Security, Non-Disclosure and Confidentiality