Planning an on-campus event or conference? Here are some things to consider when navigating the planning process:
General Information
| Event date and time | Anticipated audience size | Source of funds |
Room Design and Seating Set-up Preference
| Classroom | Table Rows | U-shape | Theater | Meeting Room |
| Lecture Hall | Round Tables* | Open Space* | Banquet/Dining* | Custom/Combo |
*Must be coordinated or approved prior to event
Room Reservation
To view/request use of campus spaces for your internal event, log-in with your PODS username and password at bthere. Contact information for spaces not reservable through bthere can be found here. Be sure to check if your dates conflict with any other programs, especially major University events.
Will you be having food or beverage? Campus meeting spaces are exclusively catered by Binghamton University Dining Services. Once your event is confirmed, request catering at least 2 weeks prior to the event.
Facilities Management
Things to consider when working with custodial/events services
| Podium | Tables - rectangular | Tables - round |
| Chairs | Recycle cans | Trash cans |
| Signage (directional, etc) | Electrical (extension cords, etc) | Coat racks |
| Flip chart easels | Tent permits (staked vs. weighted) | Generators |
| Lectern | Stage | Grilling or Fire permits |
Audio-Visual Requirements
| Wi-Fi access | Microphone - panel | Microphone - wireless | Projection screen |
| LCD projector | Sound system | Computer/laptop |
Additional information can be found here
Parking Needs
If you will need additional on-campus parking for the event, contact Transportation and Parking Services.
Special Considerations/Safety and Risk Management
Things to consider in your planning process:
| Do you need University Police to provide additional security? |
| Have you appropriately planned for accessibility issues? |
| Do you need to hire Crowd Managers? |
| Will your event bring minors (under 17 years of age) on campus? |
