Internal Events

Planning an on-campus event or conference? Here are some things to consider when navigating the planning process:

Fall 2020

For internal events, please read our current guidelines for fall 2020.

General Information

Event date and time Anticipated audience size Source of funds

Room Design and Seating Set-up Preference

Classroom Table Rows U-shape Theater Meeting Room
Lecture Hall Round Tables* Open Space* Banquet/Dining* Custom/Combo 

*Must be coordinated or approved prior to event

Room Reservation

To view/request use of campus spaces for your internal event, log-in with your PODS username and password at bthere. Contact information for spaces not reservable through bthere can be found here. Be sure to check if your dates conflict with any other programs, especially major University events.

Will you be having food or beverage? Campus meeting spaces are exclusively catered by Binghamton University Dining Services. Once your event is confirmed, request catering at least 2 weeks prior to the event.

Physical Facilities

Things to consider when working with custodial/events services

Podium Tables - rectangular Tables - round
Chairs Recycle cans Trash cans
Signage (directional, etc) Electrical (extension cords, etc) Coat racks
Flip chart easels Tent permits (staked vs. weighted) Generators
Lectern Stage Grilling or Fire permits

Audio-Visual Requirements

Wi-Fi access Microphone - panel Microphone - wireless Projection screen
LCD projector Sound system Computer/laptop  

Additional information can be found here

Parking Needs

If you will need additional on-campus parking for the event, contact Transportation and Parking Services.

Special Considerations/Safety and Risk Management

Things to consider in your planning process:

Do you need University Police to provide additional security?
Have you appropriately planned for accessibility issues?
Do you need to hire Crowd Managers? 
Will your event bring minors (under 17 years of age) on campus?