Faculty / Staff Handbook

2021-2022 Faculty-Staff Handbook
Table of Contents

The Faculty-Staff Handbook was last revised in August 2021.

I. Binghamton University: General Information

I.A. Board of Trustees
I.B. Chancellor of the State University of New York
I.C. Binghamton University Council
I.D. Organization

I.D.1. Office of the President
I.D.2. Division of Academic Affairs
I.D.3. Division of Advancement
I.D.4. Division of Operations
I.D.5. Division of Research
I.D.6. Division of Student Affairs

I.E. Management Procedures Manual
I.F. Alcohol-free and Drug-free Workplace Policy

I.F.1. Alcoholic and Substance Abuse in the Workplace
I.F.2. Tobacco-Free Campus Policy

I.G. Campus and Workplace Violence Policy
I.H. Binghamton University Policy Regarding Harassment
I.I. Domestic Violence and the Workplace Policy
I.J. Information for Faculty and Staff with Disabilities

I.J.1. Rights and Responsibilities under the Americans with Disabilities Act (ADA)
I.J.2. Disability Parking Policies and Procedures

I.K. Access to University Records
I.L. Release of Listings and Labels to Third Parties
I.M. Binghamton University Counsel

II. Faculty and Professional Staff Governance

II.A. Faculty Bylaws
II.B. Graduate School Bylaws
II.C. Professional Staff Senate Constitution and Bylaws

III. General Personnel Policies and Procedures

III.A. Binghamton University Affirmative Action/Equal Access Policy
III.B. Professional Responsibility
III.C. Standards and Codes of Ethics Mandated by NYS Law
III.D. Conflict of Interest Policy
III.E. Enrollment in Graduate Degree Programs
III.F. Liability of University Officers and Employees
III.G. Extra Service Compensation for Faculty and Professional Employees
III.H. Safety and Environmental Health

III.H.1. General Policy
III.H.2. Responsibilities
III.H.3. Hazard Communication Standard (Right to Know)
III.H.4. Labeling of Chemical Containers
III.H.5. Emergency Preparedness

III.I. Travel

IV. Faculty Personnel Policies and Procedures

IV.A. Personnel Actions

IV.A.1. Recruitment
IV.A.2. Verification of Credentials
IV.A.3. Term Appointment
IV.A.4. Renewal Terms
IV.A.5. Evaluation for Renewal, Promotion, Tenure Decisions
IV.A.6. Changes in Faculty Status - Procedures
IV.A.7. Notice of Change in Status
IV.A.8. Tenure
IV.A.9. Joint Appointments and Courtesy Titles
IV.A.10. Distinguished Professorships
IV.A.11. Policy and Procedure for Granting of Emeritus/a Status
IV.A.12. Departure Interviews
IV.A.13. Professional Obligation
IV.A.14. Academic Year Obligation and Semester Obligations
IV.A.15. Annual Faculty Reports
IV.A.16. Jury Service
IV.A.17. Faculty Absence from Campus
IV.A.18. Attendance Records
IV.A.19. Faculty Resignations

IV.B. Leaves

IV.B.1. Sabbatical Policy
IV.B.2. Leave of Absence (Title F Leave)
IV.B.3. Leave Status and Faculty Responsibility
IV.B.4. Payroll Procedures for September Faculty Returning from Leave and for Mid-Year Faculty Appointments

IV.C. Teaching

IV.C.1. Guiding Principles and Practices of Effective Teaching
IV.C.2. Statement of Goals, Principles and Responsibilities for Undergraduate Education at Binghamton University
IV.C.3. Teaching Load
IV.C.4. Class Size
IV.C.5. Announcements in Class
IV.C.6. Visiting Speakers in Class
IV.C.7. Temporary Reductions in Teaching Assignments
IV.C.8. Compensation for Summer and Winter Session Teaching
IV.C.9. Faculty Responsibility for Academic Advising
IV.C.10. Faculty Responsibility for Assessment
IV.C.11. Bookstore Policy
IV.C.12. Instructional Support Resources

IV.D. Extra Service Compensation for Faculty

IV.D.1. Compensation for Other Instructional Activities
IV.D.2. Compensation for Research Activities

IV.E. Professional and Outside Activities

IV.E.1. Outside Consulting Work
IV.E.2. Consultant and Contractual Services on Grants and Contracts
IV.E.3. Payments

IV.F. Notification of Appointment of Election to Committees
IV.G. Academic Freedom
IV.H. Faculty Statement of Professional Standards

IV.H.1. General Standards
IV.H.2. Policy on Research
IV.H.3. Policy on Sexual Harassment and Consensual Relationships
IV.H.4. Grievance Procedures
IV.H.5. Administrative Guidelines

IV.I. Guidelines for Foreign Exchange and Visiting Scholar Programs
IV.J. International Visiting Scholars
IV.K. Academic Regalia
IV.L. Commencement
IV.M. Tuition for Members of Faculty Families
IV.N. Instruction for Members of Faculty Families
IV.O. Faculty Housing

V. Professional Staff Personnel Policies and Procedures

V.A. Verification of Credentials
V.B. Appointments

V.B.1. Term Appointment
V.B.2. Five-Year Term Appointment
V.B.3. Appointment to Titles Listed in Appendix A
V.B.4. Appointment to Titles Listed in Appendix B
V.B.5. Appointment to Titles Listed in Appendix C - Fundraising
V.B.6. Renewal of Term
V.B.7. Permanent Appointment
V.B.8. Service Credits Applicable to Permanent Appointment
V.B.9. Change in Professional Title (Probationary Appointments)
V.B.10. Basic Annual Salary Protected

V.C. Evaluation and Promotion

V.C.1. Evaluation System
V.C.2. Promotion
V.C.3. Notice of Change in Status

V.D. Leave of Absence
V.E. Professional Obligation
V.F. Attendance Records
V.G. Resignation
V.H. Departure Interviews
V.I. Grievance Procedure
V.J. Discipline
V.K. Jury Service
V.L. Extra Service Compensation (See Also Extra Service Compensation by Faculty and Professional Employees in Section VI of the Faculty-Staff Handbook)

VI. Research Policies and Procedures

VI.A. Policy on Responsible Conduct of Research
VI.B. Research Involving Human Subjects
VI.C. Non-Research Activities Involving Human Subjects
VI.D. Research Involving Recombinant DNA Molecules
VI.E. Use of Vertebrate Animals in Research or Teaching
VI.F. Use of Controlled Substances
VI.G. Patent and Inventions Policy
VI.H. Safety and Environmental Health
VI.I. Other Areas of Research Compliance

VII. Instructional Policies

VII.A. General Information and Policies

VII.A.1. Class Meetings
VII.A.2. Classrooms
VII.A.3. Distance Learning Courses
VII.A.4. Release of Student Information
VII.A.5. Records Retention
VII.A.6. Services to Students
VII.A.7. Office Hours
VII.A.8. Syllabus Statements on Credit Hours, Course Objectives, Learning Outcomes and Public Health Emergencies
VII.A.9. Use of Community Resources for Teaching
VII.A.10. Student Evaluation of Teaching
VII.A.11. Faculty and Staff Responsibility for Ensuring Equitable Access for Students with Disabilities
VII.A.12. Web and Media Accessibility Policy
VII.A.13. General Information About Student Activities
VII.A.14. Orientation Programs
VII.A.15. Advising Student Organizations
VII.A.16. Sexual Harassment
VII.A.17. Tutoring for Pay
VII.A.18. Academic Honesty
VII.A.19. Student Photographs
VII.A.20. Eight Keys to Veterans' Success

VII.B. Student Attendance Policies

VII.B.1. Religious Holidays - Education Law
VII.B.2. Student Attendance and Classroom Discipline
VII.B.3. Absences by Students from Classes for Participation in Official University Events

VII.C. Grading

VII.C.1. Student Evaluation
VII.C.2. Grading System
VII.C.3. Transferring Courses and Credit Within Binghamton University
VII.C.4. Examinations and Papers
VII.C.5. Final Examinations
VII.C.6. Submission of Grades
VII.C.7. Posting Grades
VII.C.8. NSF and Incomplete Grades
VII.C.9. Missing Grades
VII.C.10. Changing Grades
VII.C.11. Formal Complaints Concerning Grades

VIII. Information Technology Services

VIII.A. General Information
VIII.B. Computing Policies

IX. Libraries

IX.A. General Information
IX.B. Food, Drink and Noise Policy

X. Campus Resources and Facilities

X.A. Changes in the Use of University Space and Space Request Process
X.B. University Properties and Services

X.B.1. General
X.B.2. Use of Facilities After Closing Hours
X.B.3. Use of Facilities by Outside Groups
X.B.4. Anderson Center
X.B.5. Scheduling Activities

X.C. Secretarial Services
X.D. University Telephone Equipment and Services
X.E. Campus Mail Services
X.F. Discriminatory and Gender-Based Language
X.G. Use of Health Center
X.H. Use of Recreational Services
X.I. Motor Vehicle Registration and Parking
X.J. Lost and Found Property
X.K. Non-Credit Instructional Activities and Administrative Requirements
X.L. Educational Communications
X.M. Questionnaires and Surveys
X.N. Visiting Speakers
X.O. Guidelines for Sponsoring Campus Events
X.P. Guidelines for Sponsoring Campus Events Requiring Extraordinary Security
X.R. Child Protection Policy

XI. Communications and Government Relations

XI.A. Official Announcements
XI.B. Institutional Public Statements and News Releases
XI.C. Political Activities and Assessments
XI.D. Campus Visits by Candidates for Political Office
XI.E. Press Conferences
XI.F. Guidelines on the Naming of Buildings, Grounds, and Schools
XI.G. Publications
XI.H. Banners and Signs

XII. General Fundraising

XII.A. Role of the Binghamton University Foundation
XII.B. Coordination of Request for Proposals to Approach External Constituencies for Fundraising
XII.C. Fundraising Policies and Procedures
XII.D. On-Campus Solicitations and/or Not-For-Profit Organizations

XIII. Copyright and Fair Use Policies

XIII.A. Copyright Policy, Information and Forms

XIII.A.1. Binghamton University Copyright Policy
XIII.A.2. Binghamton University Copyright Agreement Form
XIII.A.3. Binghamton University Royalty Distribution Plan
XIII.A.4. Copyright Basics
XIII.A.5. Copyright Registration Forms
XIII.A.6. US Copyright Office

XIII.B. Fair Use Policy and Information

XIII.B.1. Fair Use Policy (from Copyright Law)
XIII.B.2. Fair Use Analysis
XIII.B.3. Binghamton University Libraries Course Reserves Guidelines
XIII.B.4. Code of Best Practices in Fair Use (Association of Research Libraries)
XIII.B.5. Fair Use Guidelines for Educational Multimedia: The Four Factor Test

XIII.C. Computer and Multimedia Copyright Policy and Information

XIII.C.1. Binghamton University Computer and Network Usage Policy (Acceptable Use)
XIII.C.2. TEACH Act of 2002
XIII.C.3. Guidelines for Off-Air Recording of Broadcast Programming
XIII.C.4. The Digital Millennium Copyright Act of 1998

XIV. Fringe Benefits

XIV.A. General Information
XIV.B. Retirement Plans
XIV.C. Long Term Disability Insurance Plan
XIV.D. Worker's Compensation
XIV.E. Life, Accident, Sickness Insurance
XIV.F. Health Insurance

XIV.F.1. The Empire Plan
XIV.F.2. HMO Blue, MVP, and CDPHP

XIV.G. Vision and Dental Insurance
XIV.H. Death Benefits
XIV.I. Sick Leave
XIV.J. Vacation Leave
XIV.K. Tuition Assistance
XIV.L. Employee Assistance Program
XIV.M. Tax-Deferred Annuities
XIV.N. New York State Employees' Federal Credit Union

XV. Other Policies

XV.A. Agreements, Memoranda of Understanding, Federal and State Laws
XV.B. Management Procedures
XV.C. Annual Security Report
XV.D. Maintenance of Public Order

XVI. Associated Organizations

XVI.A. The Foundation of the State University of New York at Binghamton, Inc.
XVI.B. The Research Foundation for the State University of New York at Binghamton
XVI.C. The Alumni Association of the State University of New York at Binghamton, Inc.
XVI.D. United University Professions, Inc. (UUP)
XVI.E. University Women

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