- Academic Honesty
- Academic Year Obligation
The official academic year obligation for 2023-2024 begins on Aug. 21, 2023 and ends close of business May 12, 2024. The fall semester obligation runs from Aug. 21, 2023 to close of business January 4, 2024. The spring semester obligation begins Jan. 5, 2024 and ends close of business May 12, 2024.
During these periods, all members of the faculty are expected to be available for such service as may be dictated by their University obligations, department assignments or program responsibilities.
The 2023 summer period available for summer teaching, research and other professional activities will extend from May 15, 2023, through close of business Aug. 18, 2023, for a total of 66 working days.
- Accreditation and Strategic Plan
- Annual Faculty Reports
The annual faculty reporting website (AFR) will be available soon for the reporting period June 1, 2022 to May 31, 2023. The report is due in the Provost's Office by Friday, June 30, 2023. An announcement will go out as soon as this site is available.
Per the Faculty-Staff Handbook, each faculty member must file an Annual Faculty Report. Except in the most unusual of circumstances, neither salary adjustments nor leave requests will be countenanced without a complete sequence of Annual Faculty Reports on file in the Provost's Office. Adjuncts are not required to submit faculty reports.
For step-by-step instructions on completing the report, go to Completing Your Faculty Report
- Bartle Professorship/Librarianship program
- Distinguished Professorships
Nominations consisting of a letter of nomination and the candidate's curriculum vita are accepted on a continuing basis.
Fall 2023: SUNY Deadline: September 8, 2023 Deadline to president’s office: August 1, 2023 Deadline for completed dossiers to on-campus committee: April 15, 2023 Spring 2024: SUNY Deadline: January 12, 2024 Deadline to president’s office: November 1, 2023 Deadline for completed dossiers to on-campus committee: August 15, 2023 Fall 2024: SUNY Deadline: September 13, 2024 Deadline to president’s office: August 1, 2024 Deadline for completed dossiers to on-campus committee: April 15, 2023 Spring 2025: SUNY Deadline: January 10, 2025 Deadline to president’s office: November 1, 2024 Deadline for completed dossiers to on-campus committee: August 15, 2024
- How to Nominate a Faculty Member
- How to Complete a Distinguished Dossier
- Full Internal Campus Guidelines
- Reference Letter Request Templates
- SUNY Guidelines for Distinguished Professor, Distinguished Librarian, Distinguished Service Professor, and Distinguished Teaching Professor
- Distinguished Professor Faculty: Personnel Action Summary
- Distinguished Service Professor Faculty: Personnel Action Summary
- Distinguished Teaching Professor Faculty: Personnel Action Summary
- Release Form
- Excellence Awards
- Faculty Development
- Faculty Fellowship Buyouts
Practice on Faculty Fellowship Buy-outs
This document is meant to memorialize and make transparent our practice in dealing with faculty who win competitive fellowships designed to buy out time for research.
As part of its commitment to support faculty research, scholarship, and creative activities, the University encourages faculty to apply for competitive external fellowships from organizations including but not limited to the National Endowment for the Humanities, the National Endowment for the Arts, the American Council of Learned Societies, and the Guggenheim Foundation.
Typically, these organizations provide a generous stipend that covers a portion of the faculty member’s salary during an approved sabbatical. Our practice, outlined below, is designed to ensure that faculty are able to accept these prestigious awards without penalty during the period of the sabbatical.
Fellowship applications and awards
When applying for a fellowship, the guidelines of the sponsor must be followed, and they differ from sponsor to sponsor. For fellowship programs that require applications be submitted by the institution, rather than an individual, faculty should contact the Sponsored Programs Office for guidance on submission of the application by the Research Foundation for SUNY (RF). If faculty have applied as an individual, they may, upon being notified of an impending award, request the sponsor issue the award to The Research Foundation.
Fellowship award administration
The University will maintain fellowship recipients on full-time status at the University at full pay in consideration of their full-time effort in research. If the award has been made to the RF, the RF in turn, will transfer the funded amount of the fellowship salary reimbursement to the school/college identified IFR, upon approval by the appropriate Dean. The school will receive the full salary amount of the fellowship as overhead will be waived on the amount of the salary reimbursement. Faculty remain in full-time status, continue to receive benefits, and their fellowship year will count toward time-served when considering eligibility for sabbatical.
- Faculty Hiring
- Periodic Review of Academic Units
- National Security Presidential Memorandum-33 (NSPM-33)
Issued on January 14, 2021, the National Security Presidential Memorandum-33 (NSPM-33) requires all federal research funding agencies to strengthen and standardize disclosure requirements for federally funded awards including the establishment of research security programs at research institutions receiving federal funds. In January 2022, the National Science and Technology Council issued Guidance for Implementing National Security Presidential Memorandum 33 on National Security Strategy for United States Government-Supported Research and Development to provide clarity on this memorandum.
- Personnel Cases
- Faculty-Staff Handbook: Faculty Personnel Information
- Faculty bylaws that pertain to personnel policies
- Policies of the Board of Trustees
- All-University Personnel Committee 2023-2024
- Personnel Case Flow Chart
- Procedures for personnel cases
- Timetable for personnel cases 2022-2023
- Timetable for personnel cases 2023-2024
- Timetable for personnel cases 2024-2025
- Personnel Action Summary: Faculty
- Personnel Action Summary: Library
- Frequently Asked Questions
- Admin/Write Personnel Case Portal PowerPoint
- Admin/Write Personnel Case Portal Training video
- View Only Personnel Case Portal PowerPoint
- View Only Personnel Case Portal Training video
- Sabbatical and Title F Leave Requests
- Provost’s International Internship Support for Undergraduate Students
Faculty members engaging in research outside of the United States can request undergraduate research assistants to accompany them abroad for short- or medium-term projects during the winter session, spring break, or summer. The research activities of the undergraduate research assistant(s) must take place under the direct supervision and mentorship of the faculty member in the international setting. As part of this initiative, faculty must submit a proposal, which will include a budget for the student intern(s) to receive funding, which only supports undergraduate students.