Policies

The Libraries and Information Commons support the individual and collaborative learning and academic work of the Binghamton University community. The following policies are intended to ensure an environment that is conducive to academic work. Patrons of the Libraries and Information Commons are expected to respect the rights of others and to exhibit responsible behavior. 

COVID-19 Policy

Library visitors are expected to adhere to all Restarting Binghamton policies and guidelines. Protecting the health and safety of everyone is a guiding principle. Visit Restarting the Libraries.

While in the Libraries, visitors must:

  • Wear a face covering or mask that covers both nose and mouth at all times (CDC’s How to Safely Wear and Take Off a Face Covering);
  • Follow social distancing practices by staying at least 6 feet from other people at all times; 
  • Obey all signs, including floor decals for distancing and elevator capacity; and
  • Practice personal hygiene (i.e., washing hands frequently).

Faculty, students and staff will be provided a personal bottle of hand and  surface sanitizer to sanitize their hands as well as surfaces within the library such as tables and chairs.

To facilitate social distancing, the Libraries reduced the overall number of seats available. Do not move any furniture that has been stored or roped off within the library. 

Policies are subject to change due to guidance from public health and New York state authorities. Check the link above frequently for news and updates.

Acceptable Use of BU Only Electronic Resources 

All "BU only" resources are library subscriptions, including databases, e-journals, and e-books, that are restricted by license agreements for the purposes of research, teaching, and private study. These resources are available on-campus or off-campus via PODS user name and password to current Binghamton faculty, staff, and students. Misuse of library resources, such as excessive downloading, copyright violations, commercial use, violates the terms of BU's license agreements that could result in termination of the resource for the entire campus.

Acceptable Use of Computers

Computers are intended for the academic and professional use of Binghamton University students, faculty and staff.

Any person utilizing this facility for non- academic purposes (e.g., game playing, social networking) may be asked to yield the machine to a person with an academic need. Also see: Binghamton University Computer and Network Policy 

Animals

Animals are prohibited in the Libraries except for certified guide dogs and service animals.

Authentication for Accessing Library Resources

A sign-on is required to use all public computers in the Libraries and Information Commons. Also see: Reader Services Desk for more information. 

Code of Conduct 

For more information, see: Office of Student Conduct and Faculty-Staff Handbook.

Community Users/Guest Computer Access 

Per the Restarting Binghamton Plan, we discourage non-essential visitors from accessing campus to enter buildings and meet with or interact with students, faculty, and staff. Instead, we will encourage individuals to arrange virtual visits and appointments with library staff whenever possible. Visit Contact Us.

Guest access to computers is available in the Bartle Library, Science Library, and UDC Library Information Commons on a space available basis. The Community Access PCs in the Science and UDC Libraries are not available weekdays after 5 p.m. or on weekends. Obtain a guest account from the Reader Services Desk. Accounts may only be used in the issuing library. Accounts are issued for a two-hour period. After two hours, you may be asked to relinquish your workstation if other patrons are waiting. Any person using a computer for non-academic purposes may be asked to yield the computer to a person with an academic need.  Also see: Authentication Policy

Conveyances

For safety reasons, bicycles, roller blades, scooters, and skateboards are not permitted in the Libraries or Information Commons.

Distribution of Materials and Flyers

Because of the large number of requests, the Libraries are unable to provide space for posting fliers or to serve as distribution point for newspapers and other promotional materials.

Exhibits Policy

See: Exhibits page.

Food and Drink

Due to COVID-19, no food is allowed in the library; only drinks in covered containers are allowed in the Libraries until further notice. This policy helps ensure that visitors adhere to the University policy of wearing acceptable face covering in community spaces as well as minimize food containers that may be contaminated in library space.

Hygiene 

For health and safety reasons, we require that shirts and shoes be worn at all times. Any activity posing a sanitary or health risk to others is prohibited. Also see: COVID-19 policy for additional policies about hygiene. 

ID Check for Late Night Study

A valid BU ID card is required to access the Bartle Library upon entering during late night hours. Cooperation of all library users is appreciated.

Lost & Found

Lost and found items are turned over to the University Police Department at the end of business each day.

Library users are responsible for their personal property at all times and should never leave personal belongings unattended. Personal belongings left unattended may be removed and placed in the lost and found at a Reader Services Desk or may be turned over to the University Police. The Libraries are not liable for loss or damage to personal property.

Do not leave the public computer you are using unattended. Besides the danger of having items stolen and your personal computer files and accounts tampered with, it prevents other students access to a computer in a timely manner. Information Commons staff are authorized to make any computer unattended for more than 15 minutes available to another user. 

Noise Policy

See: Quiet study areas and group study areas

The Libraries are a place of quiet study and research, free of disruptive activity - be considerate of those studying around you. Excessive noise or any disruptive behavior interfering with ordinary library use or operation is not permitted. 

Cell phones should be set to silent mode. Be courteous by keeping cell phone conversations brief and at a low volume. Cell phone conversations are not permitted in quiet study areas.

Audio on laptop and other personal devices should only be used with headphones or earbuds. Refrain from using any personal audio devices in the quiet study areas so as not to disturb those studying around you.

Quiet conversation in study groups is acceptable as long as it does not bother other library users. Group study rooms are not soundproof. Patrons whose quiet study is disrupted are strongly encouraged to contact any service desk.

Photography

Individuals, classes, groups or organizations desiring to film in the Libraries must first seek permission in the Libraries’ Administrative Office.

Privacy Policy

Confidentiality of library records and activities is governed by New York State’s Personal Privacy Protection Law. This law protects the privacy of individuals by prohibiting libraries from revealing certain borrower information to third parties lacking proper jurisdictional authority. Information regarding Binghamton University Libraries’ patrons is considered confidential. Requests for disclosure of information will be denied and referred for review by University Counsel in consultation with SUNY Central.

In order to use some of our services, you may be required to provide information to a third party vendor. The Libraries are not responsible for the use of your personal information by these services. For details on how your information could be used, please read their privacy policies.

Questions you ask using email and other virtual reference services will be reviewed by library staff. These questions may be used for training or to populate a Frequently Asked Questions database, with all personally identifying information removed.

Also see: Binghamton University's Privacy Policy

Scanning

Scanning equipment is available in the Information Commons at Bartle, Science and UDC libraries.  Priority is given to academic needs.
For flat-bed  scanners, limit your time to 30 minutes if others are waiting.
For Bookeye scanner, limit your time to 10 minutes if others are waiting.
If you need assistance, contact staff at the nearest service desk.

Social Software

The University Libraries uses social media to engage with the Binghamton community. The Libraries follow the University's Social Media guidelines and best practices on all library social media platforms. 

Take Down Policy

Binghamton University Libraries make every effort to ensure that it has appropriate rights to ingest and provide access to content for the purposes of research and education, including those granted under sections 107 (“Fair Use”) and 108 (preservation) of the United States Copyright Law. The Libraries have given attribution to rights holders when possible; however, due to the nature of archival collections and repositories, we are not always able to identify this information.

If you are a rights holder and are concerned about Binghamton University content on our website for which you have not granted permission (or is not covered by a copyright exception under United States Copyright Laws), you may request the removal of the material from our site by submitting a notice to speccoll@binghamton.edu.

Along with your communications, please include the following:

  1. Identification of the material that you believe to be infringing and adequate information so that we may locate the material [e.g. providing URLs to the works in question] 
  2. A statement that you are the rights owner to alleged material(s) (or authorized to act on behalf of the owner) and believe that use of the material(s) in dispute is not authorized by the copyright owner, its agent, or the law
  3. Your contact information, including full name, address, telephone number (best number for contact), and a valid email address. Please also provide a preferred method of contact for follow-up with you

Through this communication, we will validate the authenticity of this request.

Within two weeks of receiving notice, we will respond with acknowledgement of receipt and remove the material from public view while we assess the claim. Please be aware that the amount of time necessary to fully investigate a claim to reach a final determination will vary according to the complexity of the case. However, we will follow up to provide the results of our investigation.

Unaccompanied Children

Campus facilities are designed for use by the University community, which includes students, faculty, staff and visitors. The Libraries welcome children accompanied by a parent or adult caregiver. Children under 12 must be under the supervision of an adult (person 18 years or older) who assumes responsibility for them while in the Libraries. If a child is left unattended in the library or in the event of an emergency situation, staff will notify University Police.