NYS Vendor Management System

The New York State Office of the State Comptroller implemented a new vendor management system with vendor information supplied from the Internal Revenue Service's database from previous W-9 submissions to the IRS.

Vendor Search

If you can't find the vendor you're looking for and aren't sure if the vendor is already an approved vendor in the BU Business System, you can send an e-mail query to the supplier listserv.  You need to have the vendor's Tax ID  number in order for the query to be completed.

Adding a New Vendor

Vendors wishing to do business with SUNY Binghamton that are not in the New York State Vendor System must submit the substitute W-9 to SUNY Binghamton prior to the purchasing transaction to be set up with the vendor profile used for Purchases Orders and Payments.

If adding an individual please provide a reason why (ex: guest speaker, interview candidate, etc).

You will need to provide the following information to Set up a Vendor:

  • Supplier Name
  • Supplier Address
  • Supplier Federal ID Number
  • Supplier Contact Name
  • Supplier Contact Phone Number
  • Supplier Contact Email Address

Please allow a minimum of 72 hours after you request a supplier to be added. NYS now accepts or rejects suppliers before they are added to the Binghamton University Business System.

Changes in Vendor Information

Once NYS accepts the vendor, we can no longer make changes to their information, including address changes. It is now the vendor's responsibility to add/update information (including address changes, names changes, merging companies) in the NYS Vendor Management Unit.


Please contact the Purchasing Department at purchasing@binghamton.edu for help or questions.