IRB Submission Forms and Accessing PACS

PACS is the human subjects research database. This system allows users to submit and manage their research studies. Use PACS to submit studies for initial review, modifications, continuing reviews, study closures, and more.

If you are already registered in PACS: Click the PACS button above to login with your Binghamton University UserID and password.

If you need to register for a PACS account: Please click here  to Request an Account. When registering please enter IRB in the "Reason for Request" field.

NOTE: This is only a request for an account. The request requires processing before you can access PACS. Your request  will be processed within 24 hours Monday through Friday from 8:00 a.m. to 5:00 p.m. If you cannot login after 24 hours, please contact the IRB Office. 

IRB SUBMISSION FORMS (Updated May 2023)

NOTE: If you are not sure if you are conducting human subjects research, please use THIS CHECKLIST to assist you and/or contact the IRB directly.

Before you begin creating a PACS submission it is important that your documents are already complete and ready for upload.  When you create your study in PACS, you will be prompted to upload the completed documents where appropriate. Should you have any issues with submitting your research or how to revise a current project, contact the IRB.

For all studies (excluding secondary data analysis), the following documents are required in your PACS submission.  If you are a student you must submit a completed/signed Faculty statement.

• Protocol Narrative Form

• Informed Consent Template  
• Exempt Informed Consent Template 
• Parental Consent Template
• Informed Consent Template for MRI Studies
• Parental Consent Template for MRI Studies

NOTE: If participants are under 18, or cognitively impaired, you must secure the consent of parents and the assent of children/cognitively impaired.

• Assent Template for Children 5 - 12 or Cognitively Impaired 
• Assent Template for Children 13 - 17 
• Assent Template for Children for MRI Studies

 Supporting Documents:

• Faculty Supervisor Statement  (required if Principal Investigator is a student).
• Letter of Agreement/Site Permission Template (if conducting research at or in collaboration with an institution/agency/organization or in a classroom).
• Any participant recruitment materials (e.g., email, verbal script, flyer, social media post).
• Any data collection materials and stimuli (e.g., survey, interview questions, stimuli/videos/images).
• Debriefing Template (for studies that involve deception of participants).
• Application for Waiver of HIPAA Authorization (if applicable).
• Data Use Agreement Letter Template (if applicable).
• MRI Safety Screening Checklist
• Any other documents relevant to your research.

For Secondary Data Analysis (analysis of existing data) you must include the following document in your PACS submission:

• Existing (Secondary) Data Protocol

The IRB Office Oversees the Following Categories of Research

Exempt

Exempt research: You will receive a response within 2-3 business days after the submission of your initial IRB application and 1-2 business days from receipt of any subsequent requests for revisions and/or documents. Once all the requested revisions and documents are received and accepted, the approval letter will be sent within 2 business days.

Expedited

Expedited research: You will receive a response within 2-5 business days after the submission of your initial IRB application and 2-3 business days from receipt of any subsequent requests for revisions and/or documents. Once all the requested revisions and documents are received and accepted, the approval letter will be sent within 2 business days.

Full Board

Research deemed ‘greater than minimal risk’. Reviewed by convened meeting of voting members of the IRB.

Upon initial review of a study submission in PACS, the IRB Office may determine that a full board review is necessary if the research appears to pose elevated risk beyond that which is considered, 'minimal' (i.e., risk beyond what one may   experience in daily life).  If that is the case, the IRB Office will determine an appropriate date for a convened meeting of the full board to review the research, and will also reach out to the Principal Investigator with the information necessary to prepare their research, and themselves, for such a review.  Researchers who believe their study may require full board review are encouraged to reach out to the IRB Office for assistance and clarification, as needed.

Additional Information 

Study Closures

Education/Training Requirements
All study team members must first complete the appropriate CITI training course. No initial approvals, modifications, or continuing reviews will be given until all study team members have current CITI certification. More information on the educational requirements can be found here.

If your previously approved study does not exist in PACS yet:

Once logged in, select "Create New Study." In the "Brief Description" area, enter your study protocol number and the date it was initially approved. Upload those documents currently in use (i.e., Informed Consent, Recruitment Materials, Surveys, etc.) where prompted. You do not need to complete a new Protocol narrative. The IRB will approve the study within PACS, which will give you access to submit Modifications/Continuing Reviews.